Asha Information Management Session Datastore, DB, Aliases Manoj Plakal Shailen Mistry Saturday,...

Asha Information Management Session

Datastore, DB, Aliases

Manoj PlakalShailen Mistry

webmaster@ashanet.org

Saturday, July 3, 2004110:00am – 10:30am

Asha East Coast Conference

What do you want to get out of this session?

Tools to Manage Information Website Yahoogroups

Datastore Better than

yahoogroups files Aliases

nycnj@ashanet.org

Asha Database Projects Contacts Mailing Lists Chapter Project Map Funds disbursement Volunteers Donations Recurring donations Proposals

www.ashanet.org/datastore What is it?

Central file repository with web interface Structured for Asha activities More convenient than Yahoogroups Files Logins for chapters and focus groups

(Guest user: Login = guest, Password = guest)

Contact datastore@ashanet.org for logins

Datastore’sTop levelStructure

Create files/folders

Upload files/folders

Search

Copy/Move/RenameDelete/EditDownload

Who am IWhere am I

Right-click andCopy link to geta direct link tothis file. This linkdoes not requireDatastore login.

Current usage Heavy users: films, publicity, coordination

Large files (movies), important files (financials) 25 chapter logins with ~10 active users

NYCNJ, SiliconValley, Berkeley, Stanford,Central NJ, MIT, Zurich, Kolkata, Colorado

Need more of Asha’s data in one place Give it a try today! Ask datastore@ashanet.org for a chapter login

Asha Intranet: currently in development

Comparison: Datastore = bunch of files of any type

Ashapedia = bunch of editable text documents

Store all internal docs in Ashapedia Writeups, ideas, notes, howtos, forms,

documentation, reports, contact lists, etc etc.

Centralized and editable by any volunteer

Ashapedia: An Asha Intranet

Asha Database https://www.ashanet.org/projects-new/admin/ Web based, no html experience required! All chapters should use it All project coordinators need to keep their

project information up to date 35 projects with no description, 50 with no

contact information

Action Items 1)Make an easier link for the admin interface

Done – www.ashanet.org/db 2)How do I use this information at my

chapter? - next slide 3)Marathon web pages – next, next slide 4) Volunteer information 5) Donor information - checks

Use the DB for your Chapter Chapter specific

Projects page Mailing lists page Contacts page Projects map with dots of your chapter’s projects Volunteer information Donor information

Examples at NYC/NJ

Marathon Page From the instructions pages, look at Online

Donations/Purchases https://www.ashanet.org/projects-new/admin/donate-instructions.php

Read the instructions on Donations to and Event with Channels

https://www.ashanet.org/projects-new/admin/donate-channel-instructions.php

Example of DC Marathon 2004

Volunteer Information www.ashanet.org/db/ People https://www.ashanet.org/projects-new/admin/people-instructions.php

Volunteer information https://www.ashanet.org/projects-new/admin/volunteer.php

Workshop #

Donor Information Capture donor information What about checks? Making it secure

Is secure No access to credit card info Chapter based login

Workshop #2

THANK YOU!