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Application Information Pack
Program Coordinator, Financial Accounting
(Ongoing)
$2,065.56 - $2,282.53 per week
(plus 9.5% superannuation)
Full time – 35 hours per week
Division: Finance
Closing Date: 5.00pm, Tuesday 10 March 2020
Contact Officer: Kate Monaghan on (02) 6285 6028
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Guidelines for Applicants APPLYING FOR THE POSITION You need to apply in writing for the position. It is most important to prepare a good application as it will be used to decide whether you proceed to interview. A good application shows why you are the best person for the job and how your skills, knowledge and experience meet the selection criteria. Application must contain:
A covering letter of application
Telephone number(s) for contact purposes
Your résumé (curriculum vitae) including referee contact details
Your claims against the Functional Capabilities and NOTE: You should be available for interview as soon as the vacancy closes. If you know that you will be unavailable, please note this on your application and if possible, provide alternate contact details. ELIGIBILITY REQUIREMENTS To be eligible to work in Australia you must provide a copy of either a birth certificate, citizenship certificate, or a passport and a copy of a current driver’s license with your application. If you are not eligible to work in Australia at the time of applying for the advertised vacancy, it is in your interests to advise (in your application) whether you have applied for Australian Citizenship or working visa and the expected timeframe for recommendation. THE ROLE OF THE SELECTION COMMITTEE The selection process will be undertaken by a small panel, usually consisting of three members. Each selection panel is convened with care to ensure that it has the necessary expertise to make a sound decision in a fair and impartial way. Collectively, the committee will have an understanding of the vacancy and its role and will be responsible for the integrity of the final selection decision. The Committee will be responsible for shortlisting, assessing the applicant which may include questions at interview, skill testing or scenario problem solving or a mixture contacting referees and making a recommendation of appointment to the relevant delegate. The most suitable applicants (short listed from their written application) will be called for an interview where each candidate’s strengths and weaknesses in relation to the selection criteria are further assessed. The purpose of the interview is to provide the applicant with the opportunity to expand on information presented in their application and to enable the panel to gather further data for the assessment process.
Program Coordinator, Financial Accounting (Ongoing)
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The body of the interview will be structured so that each interviewee is provided with the same assessment process and at the interview you will be given the opportunity to ask questions about the position. The assessment offer candidates the chance to demonstrate their understanding of the position and its duties. At this stage you may also present information to the committee which you feel assists your application. If you are offered an interview and you have any special needs (for example, wheelchair access to the building, interpreter for hearing impaired persons) you should inform the person who contacts you You will be advised by letter or email if you have not progressed further in the selection process after interview. You have the opportunity to contact the Chair of the panel to receive feedback on your application and/or interview. This feedback will assist you with future applications and interviews. Please note that unsuccessful applications and recruitment documentation will be retained for 12 months and then destroyed. Recruitment documentation for successful candidates will form part of your personnel file. REFEREE REPORTS Comments will be sought from your nominated referees to determine your ability or potential to fulfil the selection criteria and the requirements of the job you have applied for. Referees will be required to confine their comments to their direct knowledge of you. It is therefore important that you nominate referees who are able to discuss your suitability in relation to the selection criteria. Consider providing them with a copy of the position description so that they are prepared to provide relevant information to the selection committee. Written referee reports are not required. MEDICAL ASSESSMENT You will be required to undertake a medical assessment at Council’s cost if the selection panel thinks you should progress in the selection process. The results of the medical will assist Council to determine if you are able to meet the inherent requirements of the position you have applied for. Pre-employment medical reports will be kept securely on file.
PROGRAMS TO ENSURE FAIR & SAFE EMPLOYMENT Equal Employment Opportunity (EEO) Queanbeyan-Palerang Regional Council believes that equality in employment is a fundamental right for all people. EEO principles ensure that people are not discriminated against and have equal access to employment, conditions of employment, training and development, promotional opportunities and evaluation of performance.
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The outcome of good EEO practice is a diverse and skilled workforce, improved employment access and participation of EEO groups and a workplace culture displaying fair practices and behaviours. Work Health and Safety (WHS) Queanbeyan-Palerang Regional Council is committed to safe work practices and a safe work environment. Council regularly reviews its facilities and work practices as part of its risk management plan. Each employee has a legislative requirement to ensure their work is carried out safely. Queanbeyan-Palerang Regional Council is also committed to assisting with the prompt return to work of injured workers. Fitness for Work – Drug and Alcohol Queanbeyan-Palerang Regional Council is committed to safe work practices and a safe work environment. Part of providing a safe environment is ensuring workers are fit for work and to this end Council has introduced an Alcohol and Other Drugs Procedure. Part of that procedure covers random testing. Random testing has been introduced to detect alcohol, opiates (including codeine), amphetamines (including pseudoephedrine) and benzodiazepines. Testing is conducted through oral means (breath test and oral swab). SENDING YOUR APPLICATION All completed applications can be:
Emailed to: careers@qprc.nsw.gov.au
Lodged online: https://www.qprc.nsw.gov.au/Council/Careers/Apply-online or
Sent to: PO Box 90, Queanbeyan NSW 2620
Program Coordinator, Financial Accounting (Ongoing)
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Position Description Program Coordinator, Financial Accounting Ongoing
Portfolio, Branch Organisation Capability, Finance
Reports To Service Manager, Organisation
Capability
Direct Reports 4
Location
Primarily based at Councils
Queanbeyan Site and alternate
Locations as operationally necessary
Classification/Grade Grade 18 -$ - $xxx Gross per week +
9.5% Super
Position Number 10001
Primary Purpose of the Position
As a member of the Finance team, the position’s primary purpose is to deliver on the
following objective/s:
To deliver best practice and high quality financial services to Council.
Meet the operational financial accounting requirements for Council.
Ensure Council complies with Australian Accounting Standards and Office of Local Government Guidelines.
Key Accountabilities
Within the area of responsibility, this role is responsible for:
Supervision of staff; compliance with statutory obligations; and coordination and
monitoring the performance of systems associated with the Program/s.
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Coordination of workplace health and safety, risk, environmental and quality
(HSEQ) objectives and targets
Coordinating resources (people, financial) in accord with program and projects
budget
Contributing to reporting on operational performance in accordance with
performance frameworks
Contributing constructively to workplace committees and the transition to the
modern future-focussed LGA envisaged for QPRC
Assisting cooperative sustainability initiatives and practices in accord with
strategies, policies and budget
Contributing constructively to culture of health and safety within the Council.
Functional Responsibility
The position is responsible for delivery of the following programs and activities:
Accounting 43.1.1 Accounting Accounting functions including: Financial Statements Investments Financial System Integration Asset Accounting Reconciliations and Internal Controls
Reporting 43.3.1
Financial Reporting Reporting of Council’s financial position via: Internal, Management Reporting Ability to deliver Financial Statements as per Accounting Standards and Office of Local Government Accounting Codes
Functional Capabilities
Qualifications in Accounting/Finance that are accredited by CA / CPA Australia.
Demonstrated experience in a financial accounting environment with preference given to Local Government experience and Sound Understanding of Australian Accounting Standards in relation to Local Government.
Ability to deliver Financial Statements as per Accounting Standards and Office of Local Government Accounting Codes.
Ability to lead, motivate and supervise staff so that service unit strategies are delivered while use of organisational resources is optimised.
Ability to plan, organise, set priorities and manage time, so that organisational resources are optimised and objectives are achieved within an agreed timeline.
Ability to communicate effectively both in oral and written form to internal and external bodies, including excellent presentation skills.
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Key Internal Relationships
Who Why
Committees’ Provide service, reporting and governance input to the Council, Committees (councillor and staff) including:
Implementation and project groups
Financial Statements Sub-Committee
Service Management Team Participate constructively in the relevant forums to ensure service continuity, delivery of OP and compliance with all statutory and proclamation requirements
Contribute to the management that leads cultural change
Administrative Body of Council Support transformational change within service area of responsibility by providing support to the Portfolio General Manager, Service manager and guidance to key personnel in the implementation of strategic plans and goals
Provide performance oversight of staff to enable reform and transition initiatives to be successfully implemented in Council
Key External Relationships
Who Why
External Committees, Agency, Community and Business Groups
Advise and represent council, and inform of council's position, on matters of statutory, community or business concern and assist with positive outcomes within council policy frameworks and Service responsibilities
External Auditor Manage the external audit contract and provide assistance to auditors when required.
Performance
Performance will be measured against Councils Values, LGNSW Capability Framework,
Identified Skills and Annual Work plan.
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Council Values
Our values define the way we work and behave. We will promote and encourage our
employees to adopt the shared values of:
Integrity:
We role model ethical, transparent and professional decision-making and
behaviour.
Respect:
We promote diversity, inclusion, consultation and fairness.
Innovation:
We are future-focused and creative; we embrace technology, risk and opportunity.
Continuous Improvement:
We strive to be efficient and effective through the development of our structures,
systems and processes.
Our Reputation Matters
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Capabilities for the role
The Local Government Capability Framework describes the core knowledge, skills and
abilities expressed as behaviours, which set out clear expectations about performance in
local government: “how we do things around here”. It builds on organisational values and
creates a common sense of purpose for elected members and all levels of the workforce.
The Local Government Capability Framework is available at
https://www.lgnsw.org.au/capability
Below is the full list of capabilities and the level required for this position. The capabilities in
bold are the focus capabilities for this position. Refer to the next section for further
information about the focus capabilities.
Local Government Capability Framework
Capability Group Capability Name Level
Personal attributes
Manage Self Adept
Display Resilience and Adaptability Adept
Act with Integrity Adept
Demonstrate Accountability Adept
Relationships
Communicate and Engage Adept
Community and Customer Focus Adept
Work Collaboratively Adept
Influence and Negotiate Adept
Results
Plan and Prioritise Adept
Think and Solve Problems Adept
Create and Innovate Adept
Deliver Results Adept
Resources
Finance Adept
Assets and Tools Adept
Technology and Information Adept
Procurement and Contracts Adept
Workforce Leadership
Manage and Develop People Adept
Inspire Direction and Purpose Adept
Optimise Workforce Contribution Adept
Lead and Manage Change Adept
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Focus Capabilities
The focus capabilities for the position are those judged to be most important at the time of
recruiting to the position. That is, the ones that must be met at least at satisfactory level for
a candidate to be suitable for appointment.
Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Personal Attributes Manage Self
Adept Initiates action on team/unit projects, issues and opportunities
Accepts and tackles demanding goals with drive and commitment
Seeks opportunities to apply and develop strengths and skills
Examines and reflects on own performance
Seeks and responds well to feedback and guidance
Personal Attributes Display Resilience and Adaptability
Adept Is flexible, showing initiative and responding quickly to change
Accepts changed priorities and decisions and works to make the most of them
Gives frank and honest feedback / advice
Listens when challenged and seeks to understand criticisms before responding
Raises and works through challenging issues and seeks alternatives
Stays calm and acts constructively under pressure and in difficult situations
Personal Attributes Act with Integrity
Adept Acts honestly, ethically and with discretion and encourages others to do so
Sets a tone of integrity and professionalism with customers and the team
Supports others to uphold professional standards and to report inappropriate behaviour
Respectfully challenges behaviour that is inconsistent with organisational values, standards or the code of conduct
Consults appropriately when issues arise regarding misconduct, unethical behaviour and perceived conflicts of interest
Personal Attributes Demonstrate Accountability
Adept Is prepared to make decisions within own level of authority
Takes an active role in managing issues in the team
Coaches team members to take responsibility and follow through
Is committed to safe work practices and manages work health and safety risks
Identifies and manages other risks in the workplace
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Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Relationships Communicate and Engage
Adept Tailors content, pitch and style of communication to the needs and level of understanding of the audience
Clearly explains complex concepts and technical information
Adjusts style and approach flexibly for different audiences
Actively listens and encourages others to provide input
Writes fluently and persuasively in a range of styles and formats
Relationships Community and Customer Focus
Adept Demonstrates a sound understanding of the interests and needs of customers and the community
Takes responsibility for delivering quality customer-focused services
Listens to customer and community needs and ensures responsiveness
Builds relationships with customers and identifies improvements to services
Finds opportunities to work with internal and external stakeholders to implement improvements to customer services
Relationships Work Collaboratively
Adept Contributes to a culture of respect and understanding in the organisation
Creates an atmosphere of trust and mutual respect within the team
Builds cooperation and overcomes barriers to sharing across teams/units
Relates well to people at all levels and develops respectful working relationships across the organisation
Identifies opportunities to work together with other teams/units
Acts as a resource for other teams/units on complex or technical matters
Relationships Influence and Negotiate
Adept Builds a network of work contacts/relationships inside and outside the organisation
Approaches negotiations in the spirit of maintaining and strengthening relationships
Negotiates from an informed and credible position
Influences others with a fair and considered approach and sound arguments
Encourages others to share and debate ideas
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Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Results Plan and Prioritise
Adept Consults on and delivers team/unit goals and plans, with clear performance measures
Takes into account organisational objectives when setting and reviewing team priorities and projects
Scopes and manages projects effectively, including budgets, resources and timelines
Manages risks effectively, minimising the impacts of variances from project plans
Monitors progress, makes adjustments, and evaluates outcomes to inform future planning
Results Think and Solve Problems
Adept Draws on numerous sources of information, including past experience, when facing new problems
Demonstrates an understanding of how individual issues relate to larger systems
Makes appropriate recommendations based on synthesis and analysis of complex numerical data and written reports
Uses rigorous logic and a variety of problem solving methods to develop workable solutions
Anticipates, identifies and addresses risks and issues with practical solutions
Leads cross team/unit efforts to resolve common issues or barriers to effectiveness
Results Create and Innovate
Adept Produces new ideas, approaches or insights
Analyses successes and failures in the organisation for insights to inform improvement
Identifies ways in which industry developments and trends impact on own business area
Shows curiosity in the future of the community and region and thinks creatively about opportunities for the organisation
Identifies, shares and encourages suggestions for organisational improvement
Experiments to develop innovative solutions
Results Deliver Results
Adept Takes responsibility for the quality and timeliness of the team's work products
Ensures team understands goals and expectations
Shares the broader context for projects and tasks with the team
Identifies resource needs, including team, budget, information and tools
Allocates responsibilities and resources appropriately
Gives team members appropriate flexibility to decide how to get the job done
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Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Resources Finance
Adept Uses basic financial terminology appropriately
Considers the impact of funding allocations on business models, projects and budgets
Manages project finances effectively, including budget, timely receipting, billing, collection and variance recognition
Prepares and evaluates business cases with due regard for long term financial sustainability
Applies high standards of financial probity with public monies and other resources
Identifies, monitors and mitigates financial risks
Resources Assets and Tools
Adept Contributes quality information about council and community assets to asset registers
Prepares accurate asset maintenance and replacement costings in line with council plans and policies
Is aware of asset management risks and actions to manage and mitigate these
Resources Technology and Information
Adept Selects appropriate technologies for projects and tasks
Identifies ways to leverage the value of technology to achieve outcomes
Ensures team understands their obligations to use technology appropriately
Ensures team understands obligations to comply with records, information and knowledge management requirements
Resources Procurement and Contracts
Adept Prepares documents that clearly set out business requirements, deliverables and expectations of suppliers
Delivers open, transparent, competitive and effective procurement processes
Manages relationships with suppliers and contractors to ensure expectations are clear and business needs are met
Takes appropriate actions to manage and mitigate procurement and contract management risks
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Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Workforce Leadership Manage and Develop People
Adept Seeks to understand the individual strengths, weaknesses, goals and concerns of team members
Defines and communicates roles and responsibilities and sets clear performance standards and goals
Coaches team members to help improve performance and development
Regularly discusses performance with team members and provides accurate, constructive reviews
Identifies suitable learning opportunities, including stretch assignments, based on individual needs, interests and goals
Addresses team and individual performance issues, including unsatisfactory performance, in a timely and effective way
Workforce Leadership Inspire Direction and Purpose
Adept Demonstrates passion, enthusiasm and personal dedication to the organisation's vision
Translates organisation and unit objectives into team goals and plans to help staff understand the links
Builds a shared sense of purpose through involving people in the process of cascading goals
Motivates staff by providing autonomy in how they do their work, saying thanks and celebrating successes
Takes opportunities to recognise and reward individual and team efforts and performance
Workforce Leadership Optimise Workforce Contribution
Adept Develops team / project plans that take into consideration individual capabilities, strengths and preferences
Identifies opportunities for stretch assignments to help grow the capabilities and experience of staff
Plans and monitors team resource allocation in line with organisational priorities
Makes informed contributions to workforce planning and resource allocation processes
Makes good recruitment decisions based on the capabilities, knowledge and experience required in the role
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Local Government Capability Framework
Group and Capability Level Behavioural Indicators
Workforce Leadership Lead and Manage Change
Adept Promotes change initiatives, explaining the purpose and benefits and the implications for the team
Contributes to efforts to involve staff and stakeholders at various stages of the project
Provides clear guidance, coaching and support through change processes
Contributes to efforts to align organisational structures, systems, processes and culture to changes
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