Alberta Vaccine Inventory and Management Training...Alberta Vaccine Inventory and Management...

Alberta Vaccine Inventory and Management Training

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Introduction

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Rhonda Hirst

Rhonda Hirst

Public Health Consultant Rhonda_Hirst@stchome.com

Agenda

User Access User Access

Begin Vaccine Inventory as Directed by Depot

Training Training

Workflow, Objectives, Demo, Review

Handouts: Handouts:

Vaccine Management Guide; Quick Reference Guide

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AVI System Online Ordering

RECONCILE vaccine inventory

RECONCILE vaccine inventory

PLACE vaccine order in the AVI System

PLACE vaccine order in the AVI System

TRACK your order, if desired

TRACK your order, if desired

RECEIVE vaccines through the AVI System

RECEIVE vaccines through the AVI System

RECORD administered vaccines (including the lot

number), and compare total lot number counts

RECORD administered vaccines (including the lot

number), and compare total lot number counts

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Learning Objectives

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RECONCILE vaccine inventory

RECONCILE vaccine inventory

PLACE vaccine order in the AVI System

PLACE vaccine order in the AVI System

TRACK your order, if desired

TRACK your order, if desired

RECEIVE vaccines through the AVI System

RECEIVE vaccines through the AVI System

RECORD administered vaccines (including the lot

number), and compare total lot number counts

RECORD administered vaccines (including the lot

number), and compare total lot number counts

The learning objectives follow the workflow.

The learning objectives follow the workflow.

Reconcile Inventory Reconcile Inventory

1. You will know how to reconcile your physical inventory and place orders using the AVI System.

1. You will know how to reconcile your physical inventory and place orders using the AVI System.

Learning Objectives

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RECONCILE vaccine inventory

RECONCILE vaccine inventory

PLACE vaccine order in the AVI System

PLACE vaccine order in the AVI System

TRACK your order, if desired

TRACK your order, if desired

RECEIVE vaccines through the AVI System

RECEIVE vaccines through the AVI System

RECORD administered vaccines (including the lot

number), and compare total lot number counts

RECORD administered vaccines (including the lot

number), and compare total lot number counts

The learning objectives follow the workflow.

The learning objectives follow the workflow.

Create and Submit Orders/Transfers Create and Submit Orders/Transfers

1. How to place an order 2. How to save or submit orders 3. How to send and receive transfers between another provider or depot 4. How to perform vaccine returns to the designated depot

Learning Objectives

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RECONCILE vaccine inventory

RECONCILE vaccine inventory

PLACE vaccine order in the AVI System

PLACE vaccine order in the AVI System

TRACK your order, if desired

TRACK your order, if desired

RECEIVE vaccines through the AVI System

RECEIVE vaccines through the AVI System

RECORD administered vaccines (including the lot

number), and compare total lot number counts

RECORD administered vaccines (including the lot

number), and compare total lot number counts

The learning objectives follow the workflow.

The learning objectives follow the workflow.

Receiving Vaccine Orders Receiving Vaccine Orders

1. Be able to receive a shipment in the AVI System, whether it was ordered through the AVI system or transferred by another provider.

Live Demo

http://epicenter.stchome.com/abProd/

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Review Questions

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Question 1

What features are available on the Order

Summary page?

a. Order Status

b. Create Order

c. Transfers

d. All the above

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Question 1 - Answer

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The correct answer is d. all of the above

Question 2

If your shipping address is incorrect, what should you do?

a. Let the carrier figure it out – the driver knows where we are. b. Correct it on the order page and complete the order.

c. Call your designated depot before you place the order so they can correct it.

d. Turn in an address forwarding request to the post office.

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Question 2: Answer

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C. Call your designated depot before you place the order so they can correct it. Addresses need corrected whether your vaccine is shipped or picked up from your designated depot.

Question 3

Which section of the navigation menu contains the Create/View Orders button? a. Main b. Lot Numbers c. Orders/Transfers d. Reports

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Question 3: Answer

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c. Orders/Transfers

Question 4

In the navigation menu, which section contains the Reconciliation button? a. Orders/Transfers b. Lot Numbers c. Reports d. Main

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Question 4: Answer

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b. Lot Numbers

Question 5

On the Create Order screen, the Save Order button does what? a. Saves your work so that you can come back and finish later b. Submits the order to the province c. Saves your order and submits it to the province d. None of the above

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Question 5: Answer

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a. Saves your work so that you can come back and finish later

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Hands On Training

Log into the following site using your username and password.

http://epicenter.stchome.com/abProd/

Please let me know if you are unsure of your username

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http://epicenter.stchome.com/abProd/main.jsp

Org – UAT- Provider (1015)

Facility – UAT-PROVIDERCLINIC

Users: Test1 – Test50

Passwords: Welcome1

Hands On Training

1. Place an order

a. See pages 7-8 of your training guide

2. Receive an order

a. See page 9 of your training guide

3. Transfer Vaccine

a. See pages 11-12 of your training guide

4. Add Cold Storage and Temperature Logs

a. See pages 13-15 of your training guide

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Questions

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Help Desk

844-213-3600