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1
GRAND RAPIDS COMMUNITY COLLEGE
AGENDA
OF
BOARD OF TRUSTEES
MONDAY, JUNE 19, 2017
4:15 PM
BOARD LIBRARY, 500 Main
143 BOSTWICK NE
2
GRAND RAPIDS, MI
GRAND RAPIDS COMMUNITY COLLEGE
REGULAR BOARD OF TRUSTEES MEETING
MONDAY, JUNE 19, 2017
Board Library – 4:15 p.m.
ORDER OF BUSINESS
I. GENERAL BUSINESS
Call to Order
Introduction of Guests
Review and Approval of Agenda to include additions, deletions, or corrections.
Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
Special Order of Business (New Business)
Appointment of Board of Trustee Vacancy
Certification of Appointment 2017-2018 MCCA Board of Directors –
Chairperson Koetje
II. MONITORING REPORTS
Report (s)
Monitoring Report, Special Topic: Distance Learning – Laurie Chesley to
present.
Finance Update – Lisa Freiburger to present
III. UPDATES
Student Report – None at this time.
Foundation Update (Quarterly Report) – Kathy Mullins
Board Chair Report – David Koetje
President’s Update – Bill Pink, Ph.D.
Faculty Association Update – None at this time.
IV. COMMUNITY CONNECTIONS
Communications to the Board
V. CONSENT ITEMS
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any board member may request that a consent agenda item be moved to
the regular agenda for discussion or questions. Recommended that the following items be
approved as presented:
Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from May 15, 2017 Board Meeting & the June 5, 2017 Budget
Work Session
3
VI. ACTION ITEMS
N. Purchases over $100,000
O. 2017-18 Budget
P. Meet & Confer Compensation
Q. Exempt Contracts
R. APSS Contract
S. CEBA Contract
VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the
Board on any matter.)
VIII. FINAL BOARD COMMENTS
IX. ADJOURNMENT
Next Meeting of the Board:
Monday July 17, 2017, Regular Meeting, Board Library, 4:15 p.m. (ONLY IF NEEDED)
Monday August 21, 2017 Regular Meeting, Board Library, 4:00 p.m.
4
GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
E. Special Order of Business (New Business)
Certification of Appointment 2017-2018 MCCA Board of Directors –
Chairperson Koetje
5
MONITORING REPORTS
F. Report (s)
Monitoring Report, Special Topic: Distance Learning – Laurie Chesley to
present.
Finance Update – Lisa Freiburger to present
6
UPDATES
G. Student Report – None at this time.
H. Foundation Update – Kathryn Mullins to present
I. Board Chair Update - David Koetje
J. President’s Update – Bill Pink, Ph.D.
K. Faculty Association Update – None at this time.
7
COMMUNITY CONNECTIONS
L. Communications to the Board
GRAND RAPIDS COMMUNITY COLLEGE EVENTS
August 2017
Event: Raider Rally
Date: Saturday, 8/26
Time: 10 a.m. - 2 p.m.
Location: Ford Fieldhouse
Hosted by: Admissions, Enrollment Center and Student Life
8
CONSENT ITEMS
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from May 15, 2017 Board Meeting & June 5, 2017 Budget Work
Session.
Listed below are the grants GRCC received from May 1, 2017 – May 31, 2017.
o GRCC’s Workforce Training Department was awarded a grant of
$50,000 from the JPMorgan Chase Foundation for the
Healthcare Workforce training program. The goal of this
program is to work with healthcare industry partners in West
Michigan to increase opportunities for community members to
enter healthcare careers and advance from entry-level positions
to middle-skill or higher level healthcare jobs
PERSONNEL REPORT
(Includes in-process transactions through 6-8-17)
Appointments
NAME
DEPARTMENT
EMPLOYEE
GROUP
POSITION
EFFECTIV
E DATE
NOTES
Julia Yob
Communications
APSS
Support Professional
5-22-17
New to College
Donald Dykstra
Facilities
CEBA
Head Custodian I
5-15-17
Transfer from
Custodian II
Stephen Gonzalez
Facilities
CEBA
Utility Maintenance
6-5-17
Transfer from
Grounds
Deven Swanigan
General Counsel
M&C
Labor Relations & EO
Generalist
6-12-17
New to College
Separations
NAME
DEPARTMENT
EMPLOYEE
GROUP
POSITION
EFFECTIV
E DATE
NOTES
Kristina Kozub
College Success
Center
M&C
Student Success
Coach
5-6-17
Moving to a
temporary
position at
GRCC
Marcia Lee
Library & Learning
Commons
APSS
Support Professional
6-16-17
Separation
Sammye Zollman
Nursing
Faculty
Professor
6-23-17
Retirement
9
GRCC Employees on the Move…
WELCOME TO GRCC
Julia Yob
Support Professional, Communications
Effective 5-22-17
Deven Swanigan
Labor Relations & EO Generalist, General Counsel
Effective 6-12-17
CONGRATULATIONS ON YOUR NEW POSITION
Donald Dykstra
From: Custodian II
To: Head Custodian I
Effective 5-15-17
Stephen Gonzalez
From: Grounds
To: Utility Maintenance
Effective 6-5-17
THANK YOU FOR YOUR SERVICE
Kristina Kozub
Student Success Coach, College Success Center
Effective 5-6-17
Marcia Lee
Support Professional, Library & Learning Commons
Effective 6-16-17
Sammye Zollman
Nursing Professor, Faculty
Effective 6-23-17
10
Financial Transactions
(May 1 - 31, 2017)
1. Purchases $10,000-$100,000
a. General Fund
1) Purchase order issued to provide Customer Relationship Management tool
annual agreement subscription
Requestor: Jeff Vanderveen – Information Technology
Expenditure: $57,035.01
Disposition: Recurring Purchase
Supplier: Hobson’s, Inc. Cincinnati, OH
Bid: Yes, RFP 1011-6191.B, formerly reported.
2) Purchase order issued to provide annual licensing for the Adobe Creative
Cloud suite.
Requestor: Jeff Vanderveen – Information Technology
Expenditure: $58,575.00
Disposition: Recurring Purchase
Supplier: SHI International* Dallas, TX
Bid: No, single source.
3) Purchase order issued to provide annual agreement subscription for Bb
Analytics Financial Management, Bb Analytics Student Management, Bb
Analytics Financial Aid Bb Pyramid and Bb Analytics for Learn
Requestor: David Anderson – Information Technology
Expenditure: $87,170.49
Disposition: Recurring Purchase
Supplier: Blackboard Washington, DC
Bid: No, proprietary purchase.
. b. Other Special Funds
1) Purchase order issued to provide reimbursement for Ignition Advance
training program for Magna Mirrors employees, including software,
financial forecasting and lean manufacturing training.
Requestor: Julie Parks – Workforce Development
Expenditure: $27,795.00 (51-2218)
Disposition: N/A
Supplier: Magna Mirrors
Detroit, MI
11
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
2) Purchase order issued to provide salary and compensation for a pre-
apprentice program liaison as designated in the MAP+ grant from 1/1/17 to
3/31/17.
Requestor: Amy Koning – Workforce Development
Expenditure: $36,191.00 (51-2271)
Disposition: N/A
Supplier: Kent Intermediate School District
Grand Rapids MI
Source of Funds: Michigan Apprentice Program Grant
Bid: No, grant specified purchase.
3) Purchase order issued to provide annual agreement subscription for
ImageNow software program.
Requestor: David Anderson – Information Technology
Expenditure: $52,439.36 (14-2359)
Disposition: Recurring Purchase
Supplier: Lexmark Lenexa, KS
Source of Funds: Auxiliary Fund
Bid: No, single source.
4) Purchase order issued to provide annual licensing for the TeamDynamix
help desk software.
Requestor: Jeff Vanderveen – Information Technology
Expenditure: $68,470.00 (42-2822)
Disposition: Recurring Purchase
Supplier: TeamDynamix Solutions Columbus, OH
Source of Funds: Plant Fund
Bid: Yes, RFP 1617-11039, previously reported.
5) Purchase order change notice issued to provide AE design service for the
Cook Hall Building Envelope restoration. Order increased $61,717.00; from
$4,000.00 to $65,717.00
Requestor: Jim Vandokkumburg - Facilities
Expenditure: $4,000.00/$65,717.00 (42-2330)
Disposition: New Purchase
Supplier: Integrated Design Solutions
Troy, MI
Source of Funds: Plant Fund
Bid: Yes, RFP 1415-3282, previously reported.
12
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined
market. Typically the product of market conditions such as: technology leadership, patent
protection, limited or exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as:
leveraged volume purchase contracts, standardization programs, OEM (original equipment
manufacturer) parts/service, just in time delivery requirements, etc.
.
20
2017-2018 BLANKET PURCHASE ORDERS
(July 1, 2017 through June 30, 2018)
Requisitioner/Department Vendor Reason 17/18
16/17
Amounts
Beecher, Brian (Library
and Learning Commons)
2322-11-0071-410-00
GOBI Library
Solution /EBSCO
Issued to purchase
hard copy print
books.
$50,000.00
$80,000.00
Beecher, Brian (Library
and Learning Commons)
2321-11-0071-410-00
Midwest
Collaborative Library
Services
Issued for Midwest
Collaborative
Library Services
databases
(Newsbank,
Academic OneFile,
Business Insights,
ProQuest, etc.).
$73,000.00
$72,100.00
Beecher, Brian (Library
and Learning Commons)
2321-11-0071-410-00
Innovative Interfaces Issued to provide
integrated library
system services for
organizing and
identifying library
resources.
$50,000.00
$48,000.00
Beecher, Brian (Library
and Learning Commons)
2325-11-0071-410-00
Proquest LLC Issued to provide an
aggregation of
resources in
scholarly, trade and
news resources.
$27,000.00
$25,303.00
Freiburger, Lisa (Finance
& Administration)
2271-14-0081-550-00
Grand Rapids
Parking Services
Issued for Dash Lot
student parking
space rental (105
spaces).
$62,000.00
$80,000.00
Freiburger, Lisa (Finance
& Administration)
2271-11-0077-620-00
McAlvey, Merchant
& Associates
Issued for legislation
lobbying services. $37,440.00
$37,440.00
Freiburger, Lisa (Finance
& Administration)
2271-14-0022-550-00
Creative Dining
Services
Issued to provide
campus food
service.
$41,000.00
$41,000.00
Freiburger, Lisa (Finance
& Administration)
2271-14-0081-550
Central Reformed
Church
Issued for student
parking space rental
(155 spaces).
$28,520.00
$27,500.00
Freiburger, Lisa (Finance
& Administration)
2210-11-0223-620-00
Plante & Moran LLP Issued to provide
accounting and
auditing services.
$62,450.00
$64,000.00
21
Keating, Kathy (General
Counsel)
2213-11-0315-610-00
Thrun Law Firm PC Issued for labor relations
legal services. $30,000.00
$30,000.00
Kubiak, Cathy
(HR/Payroll/Benefits)
2271-11-0046-620-00
ASR Corporation Issued to provide processing
of employee reimbursement
checks for Dental & Vision
claims.
$50,500.00
$49,500.00
Parks, Julie
(Workforce
Development)
2271-15-0049-122-00
ACT Issued for WorkKeys tests,
as required by National
Career Readiness.
$27,000.00
$22,000.00
Passer, Mike (IT)
2271-11-0030-200-00
CollegeNet Issued for annual
maintenance and support of
25 Live, Schedule 25, OCS,
etc.
$29,440.00
$29,440.00
Sedore, Danelle (ePrint)
2412-14-0601-550-00
Wells Fargo Issued for lease on 2 Ricoh
8110 copiers/printers (b/w
production).
$26,406.24
$26,406.24
Sedore, Danelle (ePrint)
2343-14-0601-550-00
Ricoh USA Issued for service and
supplies for high end digital
production copiers/printers.
$55,000.00
$55,400.00
Sedore, Danelle (ePrint)
2353-11-0035-620-00
US Postal Service Issued to provide
replenishment of postage on
Permit #415.
$25,000.00
$40,000.00
Selmon, David
(Academic Outreach)
2411-11-0389-440-00
Midtown Centre LLC -
Jubilee Ministries, INC
Issued for monthly utilities
and rent for Lakeshore
Campus.
$67,200.00
$67,186.00
Selmon, David
(Academic Outreach)
2411-11-0313-440-00
West Ottawa North
High School
Issued for monthly utilities
and rent for Lakeshore
Campus.
$48,000.00
$49,700.00
VanDokkumburg, Jim
(Facilities)
2271-11-0078-730-00
Arrowwaste Issued for trash and
composite removal on
campus.
$58,500.00
$58,500.00
VanDokkumburg, Jim
(Facilities)
2271-11-0078-730-00
ATI Group Issued for HVAC Inspection
and Maintenance
$30,000.00
$19,600.00
VanDokkumburg, Jim
(Facilities)
2341-11-0078-720-00
Broadmoor Products Issued for the purchase of
boiler and cooling tower
water chemicals.
$40,000.00
$45,000.00
VanDokkumburg, Jim
(Facilities)
2341-11-0078-730-00
Contract Direct Issued to provide campus
wide window cleaning
services.
$42,086.00
$42,086.00
VanDokkumburg, Jim
(Facilities)
2271-14-0081-550-00
Ellis Parking Issued to provide parking
ramp cleaning services. $92,133.24
$92,133.24
22
VanDokkumburg, Jim
(Facilities)
2271-11-0078-720-00
Elevator Service, Inc. Issued for elevator
maintenance and service. $95,000.00
$95,000.00
VanDokkumburg, Jim
(Facilities)
2271-11-0078-730-00
Engineered Protection
Services
Issued for maintenance and
testing of fire/burglary
systems and to provide
monitoring throughout Main
and DeVos campuses.
$95,000.00
$95,000.00
Wallace, Donovan (IT)
2453-11-0123-200-00
Windstream
Issued to provide local and
long distance telephone
services.
$46,400.00
$46,400.00
Whitman, Rebecca
(Campus Police)
2271-14-0081-550-00
Traffic & Safety Issued to provide parking
ramp equipment
maintenance.
$55,000.00
$55,000.00
Whitman, Rebecca
(Campus Police)
2559-15-0042-750-00
Michigan State Police
State of Michigan
Issued to provide health and
child development student
fingerprinting services.
$39,000.00
$39,000.00
ACTION ITEMS
N. Purchasing Items over $100,000
1) Request permission to issue purchase order issued to provide annual
agreement subscription for Bb RaiderCard Transact system.
Requestor: David Anderson – Information Technology
Expenditure: $133,874.00
Disposition: Recurring Purchase
Supplier: Blackboard Washington, DC
Bid: No, proprietary purchase.
2) Request permission to issue purchase order issued to provide annual
agreement subscription for Bb Learning Core package.
Requestor: David Anderson – Information Technology
Expenditure: $160,394.85
Disposition: Recurring Purchase
Supplier: Blackboard Washington, DC
Bid: No, proprietary purchase.
23
b. Other Special Funds
No purchases for May 2017.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined
market. Typically the product of market conditions such as: technology leadership, patent
protection, limited or exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as:
leveraged volume purchase contracts, standardization programs, OEM (original equipment
manufacturer) parts/service, just in time delivery requirements, etc
24
2017-2018 BLANKET PURCHASE ORDERS (July 1, 2017 through June 30, 2018)
Requisitioner/Department Vendor Reason Amounts
17/18
16/17
Anderson, Dave (IT)
2271-11-0030-200-00
Oracle Issued for annual
maintenance and expansion
orders for the fiscal year.
Year 4 of 5.
Total 5 year
contract price of
$3,931,569.00
$692,962.12
$692,962.12
Beecher, Brian (Library &
Learning Commons)
2322-11-0071-410-00 -
$65,000
2325-11-0071-410-00
$85,000
EBSCO Issued for EBSCO print
subscription & database (e-
journals, e-books, e-
resource management).
$150,000.00
$148,000.00
Blair, Lina (Student Life)
2271-14-0081-550-00
Interurban Transit
Partnership (ITP)
Issued for Student
Transportation (busing)
between DeVos and Main
campus.
$131,000.00
$131,000.00
Meinders, Kurt (IT)
2822-42-0000-000-00-
GENPC
CDW G Issued to purchase new
laptop, desktop and tablet
computers (replacements for
labs, classrooms, etc.).
$400,000.00
$370,000.00
Freiburger, Lisa (Finance
& Administration)
2271-14-0081-550-00
Ellis Parking Issued for Parking Ramp
Management. $236,000.00
$250,000.00
Freiburger, Lisa (Finance
& Administration)
2472-11-0078-620-00 -
$121,800.00
2471-11-0231-620-00
$136,000.00
Middle Cities Risk
Management Trust
Issued for general property
insurance and liability
insurance.
$257,800.00
$247,700.00
Freiburger, Lisa (Finance
& Administration)
2411-11-0345-440-00
Ottawa Area
Intermediate School
District
Issued for 1st & 2nd semester
billing for Thompson
MTEC.
$200,000.00
$150,000.00
Kubiak, Cathy (Human
Resources)
2186-11-0000-000-00
USI/FCCI Issued for processing
Workers Compensation
claims.
$155,031.00
$139,645.00
Sedore, Danelle (ePrint)
2353-11-0035-620-00
Reserve Account Issued for Reserve Account
Postage Meter $100,000.00
$100,000.00
Vogel, Mark
(Media Technologies)
2822-42-0000-000-00-
GENCWI
Telesystems
Electronics
Issued for classroom multi-
media equipment (new and
replacement).
$150,000.00
$180,000.00
25
O. 2017-18 Budget
P. Meet & Confer Compensation
Q. Exempt Contracts
R. APSS Contract
S. CEBA Contract
26
Vision: As a college of distinction, GRCC inspires students to meet the needs of the community
and the world.
Mission: GRCC is an open access college that prepares individuals to attain their goals and
contribute to the community.
Values:
Excellence – We commit to the highest standards in our learning and working environment as
we strive for distinction in all aspects of our work.
Diversity – We create an inclusive learning and working environment that recognizes the value
and dignity of each person.
Responsiveness – We anticipate and address the needs of students, colleagues, and community.
Innovation – We seek creative solutions to problems through experimentation and adaptation.
Accountability – We set benchmarks and outcomes to frame our decision-making, measure our
performance, and evaluate our results.
Sustainability – We use resources in responsible ways to achieve balance among our social,
economic, and environmental practices and policies.
Respect – We treat others with courtesy, consideration, and civility.
Integrity – We commit to GRCC values and take personal responsibility for our words and
actions.
Ends:
In all instances, the work to achieve these Ends will reflect our core values.
End #1: Student Success Pathways
A student-centered experience will ensure GRCC students will learn the skills necessary to
achieve their educational goals.
End #2: Workforce Pathways
GRCC will provide prepared students for the workforce in our community and the world.
End #3: Transfer Pathways
GRCC prepares students to transfer to the college or university of their choice.
27
Equal Opportunity and Non-discrimination Statement Grand Rapids Community College is an equal opportunity institution and does not discriminate on the basis of gender, race, color, national origin, religion, height, weight, age, marital status, disability, sexual orientation, status as a disabled veteran or Vietnam Era veteran, and/or any other legally protected class not heretofore mentioned, in any of its educational programs and activities, including admissions and employment. The above measures, in conjunction with other related state laws and the College’s policies and procedures, will assure all individuals opportunity for consideration or redress of complaints of illegal discrimination. Equal Employment Opportunity and Americans with Disabilities Act information may be obtained from the Director of Human Resources/Labor Relations & EEO, 404B CPP, 143 Bostwick Avenue NE, Grand Rapids, Michigan 49503-3295. Telephone (616) 234-3972. GRCC is a tobacco free campus.
This publication is printed on 10% post-consumer recycled paper.
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