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AEC PORTAL PROJECT 2007
Eng. Talal AlMalkiIT DepartmentBusiness Application Unit
AEC Portal Current Structure
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AEC PortalMSBU
Airborne Systems
Land and sea
Contracts
General
ISBU
ISBU Internal
Workspace
TSBU
TSBU Internal
Workspace
ITInfrastructur
e
Business
Applicatio
n
HRRecruitment
Personnel
Training
Facility
Support Services
HR statistics
Feature Description
News and Events Current AEC news and events.
User Profile This feature is enabled thru Employee Directory (Name, Email, Picture, Job Title,..etc), also MySite is an available option to collect personal profiles.
Conference Room Booking Self Service feature, enable users to book meeting rooms online.
Community Area Last hired employees and Looking For and For Sale pages.
Department Pages Get news, documents and forms from other departments . Also set audience to specific people.
AEC Portal Features
Feature Description
Login Pages At the current moments we have only ERP login screen.
MySite Public and Private Views.
Alert Me Get notifications thru email.
Search Content Search people, documents, forms and all portal listing.
Email Access Enable users to view their MS Exchange Mail folders and send/receive emails from within My Site.
AEC Portal Features
SharePoint Components
Write access
Read-only access
SharePoint team site
Check out documentCheck out document
Documents Libraries
Repositories for documents.
Support Check-in/Check-out and versioning.
How Content Approval Works
A user submits a document or item to a list
A user submits a document or item to a list
A moderator approves or rejects the item
A moderator approves or rejects the item
SharePoint team site
Content Approval.
Support Copy and Paste operations.
Manage permissions.
Documents Libraries
SharePoint Components
Use forms generated by Microsoft Office InfoPath
Require that users have InfoPath installed on their workstations
Can display and sort data as columns in theform library
Allow forms to be merged to aggregate data
Form Libraries
SharePoint Components
Are used to store and share graphic files
Support detail, thumbnail, and filmstrip views
Allow graphics editing directly from the library
Allow images to be downloaded to the user’s workstation or sent to an application
Picture Libraries
SharePoint Components•Links•Announcements•Contacts•Events•Tasks•Issues
Basic lists
•Custom lists•Custom list in a datasheet view•Import a spreadsheet
Custom lists
•Surveys•Discussion boards
Special lists
List
View, edit, insert, delete access
View, edit, insert, delete access
List Permissions Management
Contacts list
Links list
Readersite group
View accessView access
SharePoint team site
List
3 different types of List.
Support import, export and multiple views.
Integrate with outlook and datasheet applications.
List Permissions Management.
SharePoint Components
Discussion Boards
Team site with discussion board
Team members can respond to posts and post their own new threads
A user creates a discussion thread
A user creates a discussion thread
Posted replies
Posted replies
Discussion 2
Discussion 1
SharePoint Components
Provide a way to collect information fromteam members
Allow multiple response types for answers.
Can display results as individual responses oras a summary.
Surveys
SharePoint Components
When content changes, e-mail notifications are sent to users, groups, and distribution lists that have configured alerts for that content
Alerts
SharePoint site
A user changes content on a SharePoint site
A user changes content on a SharePoint site
SharePoint Site Groups
User Rights
Guest Reader Member Contributor
Content Manger Web Designer Administrator
Project Life Cycle•Phase 1
• 3 or 2 from each department are enough.
• Maximum of 3 meetings (1 hour per each)
• 3 days for gathering requirements.
•Phase2
• Maximum of one week for initial designing.
•Phase3
• Maximum of one week for reviewing and testing.
•Phase4
• 2 sessions for administrator (2 hour s per each)
• 2 sessions for end-users (2 hours per each) OPTIONAL
Project Life Cycle
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