Advanced Accounting In WebTMA Luis Pino or JT Young TMA Systems

Advanced AccountingIn WebTMA

Luis Pinoor

JT YoungTMA Systems

Advanced Accounting – WebTMA

• Account defaults (Client and Repair Center)• Billing option on forms and lines• Billing process

– Sub ledger (Enterprise)– General Ledger

• UFI• Tiered Billing Process

Advanced Accounting WebTMA

Account defaults– Linked Accounts (Client and RC windows)

Advanced Accounting WebTMA

Billing Tab Functions (split billing)– Fixed– Actual– Split Billing

• Non-Enterprise– Manual Split – User-entered distributions– Automatic Split – Labor, Parts & Other sub-accounts

• Enterprise– Multi-Tier Billing– Percentage & Limit Billing

Advanced Accounting WebTMA

Journal Entries– Journal Entries represent a postable transaction– All journal entries are inherently chargeable– All journal entries are eligible to be posted to the

sub-ledger and the general ledger– Once posted, the entry cannot be modified.

Advanced Accounting WebTMA

Billing process – Sub ledger (Enterprise only)– General Ledger

Advanced Accounting WebTMA

Tiered Accounts– When you use split billing, new

functionality offers a tiered set of accounts on the Billing Info Tab. With tiered accounts, you have more control over when each account is applied.

– For multiple accounts and tiers, you choose the sequence that determines when each tier is applied as well as the sequence in which accounts are applied within each tier.

Estimate Tier 1Account 1 50% $300 (Fund Amt)Account 2 50% $300 (Fund Amt)

Estimate Tier 2Account 3 50%Account 4 50%Change Order Tier 1Account 5 100%

After Posting, $1,000 is distributed as follows:Account 1 $300Account 2 $300Account 3 $200Account 4 $200

Advanced Accounting WebTMA

Billing Process – Sub ledger (Enterprise only)

Advanced Accounting WebTMA

Billing Process – General Ledger

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Service (Application)– Setup– Segment– Template Setup– Template Assignment– Regenerate Output

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– UFI Configuration App

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Setup

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Segment

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Template Setup

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Template Assignment

Advanced Accounting WebTMA

Universal Financial Interface (UFI)– Regenerate Output

Advanced Accounting WebTMA

Universal Procurement Interface (UPI)The UPI module is used to transfer the procurement information held in WebTMA's Materials Management module between WebTMA and your financial Enterprise Resource Planning application (ERP).

– Export Purchase Requisitions and Receivings from WebTMA to the ERP – Import Vendor information and Purchase Orders from the ERP to WebTMA

The intended workflow for procurement using UPI is as follows: – Create a Purchase Requisition in WebTMA. – Export the purchase Requisition to the ERP. – Process the Purchase Requisition in the ERP, i.e., create a PO. – Import the Purchase Order into WebTMA. – Receive the items using WebTMA. – Export the Receivings record to the ERP.

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