ADRION second call for proposals do’s and don’ts while ... · ADRION second call for proposals...

ADRION second call for proposals

do’s and don’ts while preparing your proposal

ADRION 2° call launch event

Tirana, 11 April 2018

Common perception of ADRION area potentials and fragilities

• Preserve and capitalize cultural and natural heritage mean:o Contributing to national GDPs;o Creating new jobs;o Contributing to growth with

space for rationalization and innovation;

• Adriatic-Ionian area hosts ca natural and cultural 50 UNESCO sites;

• Fragile geographical area due to climate changes, natural risks, human negligence, pollution, unlimited urbanisation.

Priority Axis 1 Priority Axis 2 Priority Axis 3

110

227

41

ADRION first call submitted applications

Proposals submitted under Priority Axis 2 are 60% of the total received

Priority Axes performance

Priority Axis 1 Priority Axis 2 Priority Axis 3

110

227

41

68

111

3114 10 10

Submitted applications

Eligible applications

Approved applications

S.O 2.1 S.O 2.2 Total

154

73

227

75

36

111

6 4 10

Submitted applications

Eligible Applications

Approved applications

Main findings on proposals submitted in Priority Axis 2 in the first call

ADRION current EU funds allocation

PriorityAxis 1

PriorityAxis 2

PriorityAxis 3 Priority

Axis 4

19,69

45,47

17,71

9,77

14,39

11,12 11,41

9,77

as in the CP budget

allocated 1st call

24,5% EU resources allocated to Priority Axis 2 out of the overall budgeted resources

Main findings on proposals submitted in Priority Axis 2 - first call

• Most preferred among potential beneficiaries;

• Weakest performance both with regard to the respect of administrative and eligibility requirements (49% of proposals were eligible);

• Weakest performance in the quality assessment (9% of eligible proposals passed the strategic and quality assessment, i.e.: 4% out of the 227 submitted applications were approved).

Main findings on proposals submitted in Priority Axis 2 - first calladministrative and eligibility requirements

• Underestimated administrative and eligibility requirements: lack of documentation, wrong data, documents partially or wrongly filled in;

• High number of complaints received asking for healing mistakes (all rejected);

• If eligible, many proposals lost partners due to eligibility problems (ca. 90 project partners lost);

Many proposals were jeopardized by inaccuracy

Main findings on proposals submitted in Priority Axis 2 - first calladministrative and eligibility requirements

• Read the Programme Manual carefully;• Prepare the requested documentation on due time;• Ensure correctness and consistency of data included in the submitted

documentation;• Ensure availability of relevant persons in charge of signing, dating,

stamping the proposal/documents;• Ensure coordination among partners along the entire conceiving and

drafting process.

• Do not comply with administrative and eligibility requirements in the very last step;

• Do not waste time and resources.

Main findings on proposals submitted in Priority Axis 2 - first callQuality assessment

• Out of 111 eligible projects, 43 (39%) received all scores related to the strategic assessment below threshold;

• Out of 111 eligible projects, 21 (19%) passed the strategic assessment;

• Out of 111 eligible projects, 11 (10%) passed the operational assessment;

• Participation of the same institutions in many proposals questioning their effective commitment and capacity

Many proposals were not submitted in accordance with ADRION requirements

Main findings on proposals submitted in Priority Axis 2 - first callquality requirements

• Read Programme documents and Programme Manual carefully, in particular the section on assessment criteria and check whether your proposal has potential weaknesses;

• Take time for conceiving and drafting your proposal and share it with all your partners;

• Take time for building a good project partnership and ensure its effectiveness and efficiency in relation to the promised outputs;

• Ensure a clear project logic;• Be realistic, coherent and consistent;• Be accurate and provide all the requested information;• Ensure consistency between project and programme outputs;• Document yourself: topics of this Priority Axis must be addressed

through the provision of adequate information and data.

Main findings on proposals submitted in Priority Axis 2 - first callquality requirements

• Do not write unrealistic proposals or unrealistic outcomes to be achieved;

• Do not submit proposals that cannot be accepted (e.g.: mere follow up of already funded projects, locally oriented activities, research projects);

• Do not reinvent the wheel: many operations were funded in the previous period within this geographical area dealing with the topics of the present call (consult www.keep.eu for inspiration);

• Do not waste time and resources.