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Administrative Tool
Idaho State Department of Education
October 20, 2011
Idaho Instructional Management System2
Vision
“Every parent and educator will have access to the data they need to guide instruction on a daily basis and measure the academic progress of all students.”
- Tom LunaIdaho Superintendent of Public
Instruction
Admin Tool
Idaho Instructional Management System3
Administrative Tool Overview
• Stewardship of Student Information
• State Longitudinal Data System (SLDS)
• Admin Tool – Functionality
AccessAuthorizationAssignmentAssistance
Admin Tool
Idaho Instructional Management System4
Stewardship of Student Information
• Student education records– Demographics – Assessments– Performance– Other information pertaining to the student
• FERPA: Family Educational Rights & Privacy Act
– 20 U.S.C. § 1232g; 34 CFR Part 99
Admin Tool
Idaho Instructional Management System5
State Longitudinal Data System (SLDS)
• $5.9 MM grant for development of SLDS
• Collect, analyze, and distribute district data
• ISEE = Idaho System of Educational ExcellenceISEE = Idaho’s State Longitudinal Data System
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Idaho Instructional Management System6
State Longitudinal Data System (SLDS)
• Reporting and Analysis System function
– Distribution of Student Assessment to teachers– Transferability of Student Information
• “Digital Backpack”
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Idaho Instructional Management System7
Administration Tool- Intent
The Administration Tool is the primary application used to manage access to all SDE supported programs that use a web application interface.
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Idaho Instructional Management System8
Administration Tool-Definitions
• Applications - ISEE supported web applications used to track or provide information
for Idaho Educational Programs.
• EDUID - Education Unique ID. A 9 digit number that allows for the unique identification
of an individual involved in the provision of educational services.
• Information - Provides details about the roles assigned to a Username, applications,
and District/Schools.
• Person Assignment - Matched association between a person (as defined by
his/her EDUID) and a user name (as defined by their email account). – For example: Mapping your bank ATM pin # to your bank account
Mapping your EDUID to your email account (username)
• User – Anyone who is authorized to log into the Admin Tool application.– This requires the assignment of a EDUID to the person, and then matching the Username (email account information) to the EDUID.
• User Role – Designation of participant (user), which allows for access, action, and
performance within a specified SDE application. – Each application has a security hierarchy that organizes information access to those with an educational need to know, as outlined in FERPA, HIPPA
and other regulatory or legal statute.
• Username - Used to log on to an SDE application.– Usually the school district email address, i.e.. John.superintendent@sd123idaho.edu
Admin Tool
Definitions used to establish common understanding within Admin Tool application.
These definitions may not be apply outside the scope of the Admin Tool application.
1
Idaho Instructional Management System9
Administration Tool- Functions
• Verify assigned roles to Users
• Align User Names to Person Names
• Assign and Unassign User Roles
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Idaho Instructional Management System10
Administration Tool-Users
• Superintendent– (provisioned only by SDE)
• Superintendent’s Delegate – (provisioned only by SDE)
• Technology Director – (can be provisioned by Superintendent or Superintendent’s
Delegate)
• Anyone assigned the Admin Tool User role – (provisioned only by SDE)
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Idaho Instructional Management System11
Administration Tool- URL
https://isee.sde.idaho.gov
Admin Tool
1
Enter your username (school district email address) and password.
Click on “Sign In”.
Select either SDE or Meridian Joint School District.
Click on “Continue to Sign in”.
2
Idaho Instructional Management System12
Administration Tool- ADFSActive Directory Federated Services
ADFS is a Microsoft software component that provides users with Single-Sign-On access to applications and systems across organizational boundaries like SDE and your school district.
Admin Tool
1
MJSD offer single sign on for its users.
Idaho Instructional Management System13
Administration Tool- Logging OnAccess
Admin Tool
1
Admin Tool Application listed under “MY APPLICATIONS”. Click on heading to be directed to Admin Tool Application.
2Announcements frequently change, altering the view of this slide.
Idaho Instructional Management System14
Administration Tool- Logging OnAccess
Admin Tool
1
Although on the Administration Page, you must click on “Log On” to be directed to Admin Tool application.
Idaho Instructional Management System15
Administration Tool- Logging OnAccess
Admin Tool
1
2
User Name in upper right hand corner indicates User is logged onto Admin Tool.
Admin Tool functions are now listed on left hand side.
Idaho Instructional Management System16
Administration Tool- Logging OnNo Access- Authorization Needed
Admin Tool
1
User logged on however does not have authorization to the Admin Tool (Not listed under “My Applications”.
Idaho Instructional Management System17
Administration Tool-Logging OnNo Access – Authorization Needed
SDE needs signed authorization from the Superintendent
Contact SDE Support to have appropriate roles assigned
http://www.sde.idaho.gov/site/isee/docs/Access%20Authorizations%20Feb%201%202010.pdf
Admin Tool
1
2 Authorization Form needed by SDE.
Authorization form on ISEE.
Idaho Instructional Management System18
Administration Tool- Information Verifying Roles
Admin Tool
1
Click on “Information” to verify roles assigned to Users.
Idaho Instructional Management System19
Administration Tool- Information Verifying Roles
Admin Tool
1
2
Type in the User Name.
If the name is in the directory, a drop down menu will appear.
Once the User Name is in the data entry field, click on” Submit”.
Idaho Instructional Management System20
Administration Tool- Information Verifying Roles
Admin Tool
1Admin Tool cites the User Name.
Assigned Roles for this User Name are listed in alphabetical order.
Idaho Instructional Management System21
Administration Tool- Information Verifying Roles
Admin Tool
1The blue “i” icon above the Role name is the help button icon.
Hover on the information “I” icon to read about the Assigned Role.
Idaho Instructional Management System22
Administration Tool- InformationDeleting a Role
Admin Tool
1
2
To proceed with deletion, click on the “Confirm” button.
To cancel the deletion process, click on the “Cancel” button.
To delete an Assigned Role, click on the “Delete” link.
Idaho Instructional Management System23
Administration Tool- InformationDeleting a Role
Admin Tool
The Business Manager role has been deleted and is no longer listed for this User.
1
Idaho Instructional Management System24
Administration Tool- InformationDeleting all Roles
Admin Tool
2The Admin Tool will list all Assigned Roles for this User.
To delete all Assigned Roles, click on the “Delete All Roles” link.
1Data enter the User Name. Click on the “Submit” button.
Idaho Instructional Management System25
Administration Tool- Information Deleting all Roles
Admin Tool
1After selecting “Delete All Roles”, the screen will turn gray.
2
To proceed with deletion, click on the “Confirm” button.
To cancel the deletion process, click on the “Cancel” button.
3 After selecting the “Confirm” button, the Admin Tool will bring up a new page citing “No Roles Assigned”.
Idaho Instructional Management System26
Administration Tool- Assignment
Admin Tool
2
Type in the User Name.
If the User Name already exists in the SDE directory, the Admin Tool will bring up Persons with similar name characteristics. If not in directory, data enter User Name.
4If you are confident User Name and the Person Name should be mapped, click on “Assign” button.
3
Type in the Person’s full legal Name. Having the Date of Birth is extremely helpful , especially if entering a common name.
1
Idaho Instructional Management System27
Administration Tool- Assignment
Admin Tool
1
Admin Tool has successfully mapped User Name to Person , linking the EDUID, User Name, and Person Name to a single User.
Idaho Instructional Management System28
Administration Tool- Assignment
Admin Tool
1Type in the User Name.
2
If User Name is in the directory, the Admin Tool will identify the User Name , indicating it has not been assigned (mapped) to a Person.
Idaho Instructional Management System29
Administration Tool- Assignment
Admin Tool
1
Admin Tool identifies Person – Roy Clark w/ an EDUID.
Click “assign” to map User Name to Person Name /EDUID.
Idaho Instructional Management System30
Administration Tool- Assignment
Admin Tool
1
User Name and Person Name have been assigned.
2
Assignment is complete.
Admin Tool lists User Name, Name, and EDUID, indicating all three have been mapped together.
Idaho Instructional Management System31
Administration Tool- UnAssignment
Admin Tool
1
Click on “unassign” if User Name and EDUID are mapped incorrectly.
2User Name and Person Name have been assigned.
3User Name and Person Name have been unassigned.
Idaho Instructional Management System32
Administration Tool- User Roles
Admin Tool
1
3
To return to the Admin Tool main page, click on “SDE Users” or “SDE Programs” links. Admin tool functions:
(1) Verify User Roles(2) Assign/Map User
Name to User Account
Last Admin Tool function:(3) Assign Roles to
Users
Click on “User Roles”.
2
Idaho Instructional Management System33
Administration Tool- User Role
Admin Tool
1
Type in the School Name, School Number, District Name, or District Number.
2
Directory will display Schools or Districts that match typed characteristics.
3
Click on “Select” to view the User Roles for this specific institution.
Idaho Instructional Management System34
Administration Tool- User RoleAdd Role
Admin Tool
Admin Tool User typed in Arco Elementary and clicked on “Select”.1
2Arco Elementary School is listed above.
No Roles have been assigned.
3
The plus sign beside the Role Name indicates the Role can be assigned by the Admin Tool User.
Roles without the plus sign are assigned by the SDE.
4To assign a User to this Role, click on the “+” sign beside the Role Name.
Idaho Instructional Management System35
Administration Tool- User RoleAdd Role
Admin Tool
1
Enter the User Name of the Person being assigned a Role.
Click “Submit”.
2
The User Name will be listed to the right of the assigned Role.
Idaho Instructional Management System36
Administration Tool- User RoleAdd a Schoolnet Role
• Schoolnet.Leadership – (Superintendent, Technology Director, Business Manager, etc.)
• Schoolnet.Curriculum and Instruction Staff– (Curriculum Director, Assessment Director, Test Coordinators, etc.)
• Schoolnet. Assessment Coordinator– (Assessment Director, CFSGA Editor, Test Coordinators, etc.)
• Schoolnet.Staff– (Counselor, Psychologist, Special Education Services, etc.)
• Schoolnet.Teacher – (Assigned within data uploads – program instances/classes)
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Idaho Instructional Management System37
Administration Tool- User RoleAdd a Schoolnet Role
Admin Tool
1
Type in the School Name or School number.
2
Directory will display Schools or Districts that match typed characteristics.
3
Click on “Select” to view the User Roles for this specific institution.
Idaho Instructional Management System38
Administration Tool- User RoleAdd a Schoolnet Role
Admin Tool
Admin Tool User typed in Arco Elementary and clicked on “Select”.1
2Arco Elementary School is listed above.
No Roles have been assigned.
3To assign a Schoolnet role, click on the “+” sign beside the Role Name.
Idaho Instructional Management System39
Administration Tool- User RoleAdd a Schoolnet Role
Admin Tool
1
Enter the User Name of the Person being assigned a Schoolnet Role. Click “Submit”.
2 The User Name will be listed to the right of the assigned Role.
Idaho Instructional Management System40
Administration Tool- User RoleAdd a Schoolnet Role
Schoolnet.Leadership District Level: SuperintendentAccess to All School DataBurley Schools (Sr., Jr., Alt, Tech Center, Elementary)
Declo Schools (Sr. Jr., Elementary)
Raft River Schools (Jr./Sr. High & Elementary)
Oakley High School(Jr./Sr. High & Elementary)
Albion Elementary School
Almo Elementary School
Admin Tool
Cassia County School District
Schoolnet. Leadership School Level: PrincipalAccess to Only school data
Burley Senior High
All Math Classes/Instructors
All Calculus Classes/Instructors
All student data
Individual student and/or
Individual instructor
Idaho Instructional Management System41
Administrative Tool Review
• Stewardship of Student Information
• State Longitudinal Data System (SLDS)
• Admin Tool – Functionality
AccessAuthorizationAssignmentAssistance
Admin Tool
Idaho Instructional Management System42
Administrative Tool- Assistance
SDE IT Help Desk Email:
helpdesk@sde.idaho.gov
SDE IT Help Desk:
208.332.6923
Admin Tool
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