Activant Acclaim Getting Started with the General …This class is designed for… yAcclaim users...

Activant Acclaim

Getting Started with the General Ledger

General Ledger Suite: course 1 of 4

This class is designed for…

Acclaim users responsible for setting up and maintaining the general ledger accounts for your company.

Overview

This course is designed to familiarize users with Acclaim General Ledger setup, including how to customize the Acclaim G/L accounts to suit individual company needs.

Objectives

Tailor the General Ledger to suit your business needsCreate and maintain a Chart of Accounts

This course will NOT cover…

AutobatchesPreparing Budgets and Posting Batch OptionsFinancial ReportingGeneral Ledger Reporting and Closing procedures

General Ledger Process

Set Up General LedgerLedger Company Options

Session Defaults

Set Up General LedgerLedger Company Options

Session Defaults

Enter Account InformationAccount Maintenance

Enter Account InformationAccount Maintenance

Enter TransactionsPosting Batch Options

Enter TransactionsPosting Batch Options

View HistoryHistory View Options

Report and Journal Printing Options

View HistoryHistory View Options

Report and Journal Printing Options

Close Fiscal Period or YearClosing Options

Close Fiscal Period or YearClosing Options

Set Up General Ledger

Set Company-wide Options

Set Company-wide Options

Define Account # Formats

Define Account # Formats

Define Fiscal Years

Define Fiscal Years

Set Autobatch Defaults

Set Autobatch Defaults

Set Up General LedgerLedger Company Options

Session Defaults

Set Up General LedgerLedger Company Options

Session Defaults

Enter Account Information

Create Account Information

Create Account Information

Edit Account Information

Edit Account Information

Change Account Numbers

Change Account Numbers Account RegistersAccount Registers

Copy Account Information

Copy Account Information

Delete Account Information

Delete Account Information

Enter Account InformationAccount Maintenance

Enter Account InformationAccount Maintenance

Enter Transactions

Print Batch Reports

Print Batch Reports

Create Posting Entries

Create Posting Entries

Create Recurring Postings

Create Recurring Postings

Edit Posting Batches

Edit Posting Batches

Post Batches to General Ledger

Post Batches to General Ledger

Copy & Delete Batches

Copy & Delete Batches

Enter TransactionsPosting Batch Options

Enter TransactionsPosting Batch Options

View History

Posting Journal View

Posting Journal View

Transaction History ViewTransaction History View

View HistoryHistory View Options

Report and Journal Printing Options

View HistoryHistory View Options

Report and Journal Printing Options

Close Fiscal Period or Year

Delete Prior Period

General Ledger History

Delete Prior Period

General Ledger History

View/Reconcile Control Log

View/Reconcile Control Log Print Control LogPrint Control Log Fiscal Year End

ClosingFiscal Year End

Closing

Close Fiscal Period or YearClosing Options

Close Fiscal Period or YearClosing Options

Alternate Accounting Regions

Alternate Accounting Regions

REGION 1

GENERAL LEDGER

Group 1

Fiscal Year EndDecember 31

REGION 1

GENERAL LEDGER

Group 1

Fiscal Year EndDecember 31

REGION 2

GENERALLEDGER

Group 2

Fiscal Year EndMay 31

REGION 2

GENERALLEDGER

Group 2

Fiscal Year EndMay 31

REGION 3

GENERALLEDGER

Group 3

Fiscal Year EndSeptember 30

REGION 3

GENERALLEDGER

Group 3

Fiscal Year EndSeptember 30

REGION 4

GENERALLEDGER

Group 4

Fiscal Year EndJune 30

REGION 4

GENERALLEDGER

Group 4

Fiscal Year EndJune 30

Cannot generate reports for more than one region

Account Number Options

Up to 24 characters / 8 breaks

X-XX-XXX-XXX-XXX-XXX-XXX-XXX-XXX

Sub-Section

Account Number Options

01 – 180 – 001BRANCH – TYPE – ACCOUNT

Account Number Options

QQ--MODEMODE--ONON

SINGLESINGLE--USER MODEUSER MODE

PROSHUTDOWNPROSHUTDOWN

Account Number Truncation

Original Account FormatXX – XX – XXX – XXX00 – 01 – 440 – 080

----------------------------------------New Account Format

XX – XXX – XXX00 – 014 – 400

Account Number Format

Account Number Sub-sections

Control Log

Disable Disable Control Log Lock Potentially prevent posting activityWarn Warn before allowing posting activityOpen Allow posting activity

Disable Disable Control Log Lock Potentially prevent posting activityWarn Warn before allowing posting activityOpen Allow posting activity

Report Options

Negative

Trail Negative sign appears after figure Parentheses Negative figure displays in parenthesis ( )Bracket Negative sign appears in brackets [ ] CR “CR” appears after the Negative figureLead Negative figure displays before the figure

Trail Negative sign appears after figure Parentheses Negative figure displays in parenthesis ( )Bracket Negative sign appears in brackets [ ] CR “CR” appears after the Negative figureLead Negative figure displays before the figure

Credits

Negative Indicator displays for negative figures as specified in the NEGATIVE field setting

Absolute No indicators display for negative figures

Negative Indicator displays for negative figures as specified in the NEGATIVE field setting

Absolute No indicators display for negative figures

Show Zero Accounts

Fiscal Year Options

Fiscal Year Options

Fiscal YearCalendar

4/4/54 Week

Quarters

Calendar Method

January

Period 1

February

Period 2

March

Period 3

April

Period 4

May

Period 5

June

Period 6

July

Period 7

August

Period 8

September

Period 9

October

Period 10

November

Period 11

December

Period 12

Period 13

Adjustments

Period 14

Retained Earnings

Quarters Method

January

1st Quarter

February

1st Quarter

March

1st Quarter

April

2nd Quarter

May

2nd Quarter

June

2nd Quarter

July

3rd Quarter

August

3rd Quarter

September

3rd Quarter

October

4th Quarter

November

4th Quarter

December

4th Quarter

Period 13

Adjustments

Period 14

Retained Earnings

4-Week MethodWeek 1 2 3 4

5 6 7 8

9 10 11 12

13 14 15 16

21 22 23 24

25 26 27 28

29 30 31 32

17 18 19 20

33 34 35 36

41 42 43 44

45 46 47 48

49 50 51 52

37 38 39 40

Period 1

Period 2

Period 3

Period 4

Period 5

Period 6

Period 7

Period 8

Period 9

Period 10

Period 11

Period 12

Period 13

4th

Quarter

2nd

Quarter

3rd

Quarter

1st

Quarter

Period 14Adjustments &

Retained Earnings

4/4/5 MethodWeek 1 2 3 4

5 6 7 8

9 10 11 12

13 14 15 16

21 22 23 24

25 26 27 28

29 30 31 32

17 18 19 20

33 34 35 36

41 42 43 44

45 46 47 48

49 50 51 52

37 38 39 40

4th

Quarter

2nd

Quarter

3rd

Quarter

1st

Quarter

Period 1

Period 2

Period 3

Period 4

Period 5

Period 6

Period 7

Period 8

Period 9

Period 10

Period 11

Period 12Period 13 &14

Adjustments & Retained Earnings

Year Length Options

Year Length364

364+Full

31302928272625242322212019181716151413121110987654321

January

364 Days

Current Year

FollowingYear

31302928272625242322212019181716151413121110987654321

December

31302928272625242322212019181716151413121110987654321

January

31302928272625242322212019181716151413121110987654321

December

31302928272625242322212019181716151413121110987654321

January

364+ Days

Current Year

FollowingYear

31302928272625242322212019181716151413121110987654321

December

31302928272625242322212019181716151413121110987654321

January

31302928272625242322212019181716151413121110987654321

December

Full

Extra Day

Period 14(Adjust & Retained Earnings)

Period 13

Period 12Period 11Period 10Period 9

Period 8Period 7Period 6Period 5

Period 4Period 3Period 2Period 1

Full – Leap Year

Extra DayExtra Day

4-WeekMethod

Period 14(Adjust & Retained Earnings)

Period 13

Period 12Period 11Period 10Period 9

Period 8Period 7Period 6Period 5

Period 4Period 3Period 2Period 1

Period 14(Adjust & Retained Earnings)

Period 13

Period 12Period 11Period 10Period 9

Period 8Period 7Period 6Period 5

Period 4Period 3Period 2Period 1

Full – Leap Year

Extra Day 1 Extra Day 2

4/4/5 Method

4-Week Method

G/L History Options

Deleting a Fiscal Year

An account has activity in the fiscal yearA budget is based on the fiscal yearThe fiscal year is used in a reportThe fiscal year is being referenced by another user

Session Defaults

Enter Account Information

Set Up General LedgerLedger Company Options

Session Defaults

Set Up General LedgerLedger Company Options

Session Defaults

Enter Account InformationAccount Maintenance

Enter Account InformationAccount Maintenance

Enter TransactionsPosting Batch Options

Enter TransactionsPosting Batch Options

View HistoryHistory View Options

Report and Journal Printing Options

View HistoryHistory View Options

Report and Journal Printing Options

Close Fiscal Period or YearClosing Options

Close Fiscal Period or YearClosing Options

Account Maintenance Menu

New Account Information

Account Entry Screen

Account Number

Name

Reference

Master?

Source Summary?

Account Type

Asset Owned by the business Liability Debts of business/ Owner’s EquityIncome Revenue Earned Expense Amounts incurred

Asset Owned by the business Liability Debts of business/ Owner’s EquityIncome Revenue Earned Expense Amounts incurred

Account Subtype

ASSET LIABILITYCurrent CurrentFixed Other

Equity (Shareholder’s Equity)

ASSET LIABILITYCurrent CurrentFixed Other

Equity (Shareholder’s Equity)

Active?

Posting Type

Debit Credit

Debit Credit

Confidential?

Account Net Budget Amount Entry Screen

IDA Chart of Accounts

DISTRIBUTORS INC. GENERAL LEDGER 08/02/02 12:33 PAGE 1

CHART OF ACCOUNTS LIST

ACCOUNT NUMBER ACCOUNT NAME REFERENCE TYPE SUBTYPE ACTIVE? POST CONF? MAST? SRC?

01-110-001 CASH-PETTY ASSET CURRENT YES DEBIT NO NO NO

01-110-002 CASH-PAYROLL ASSET CURRENT YES DEBIT NO NO NO

01-110-003 CASH-INVESTMENTS ASSET CURRENT YES DEBIT NO NO NO

01-220-001 NOTES PAYABLE LIABILITY CURRENT YES CREDIT NO NO NO

01-230-001 FEDERAL CORP. TAX PAYABLE LIABILITY CURRENT YES CREDIT NO NO NO

01-230-002 STATE CORP. TAX PAYABLE LIABILITY CURRENT YES CREDIT NO NO NO

01-310-100 STOCK SALES INCOME YES CREDIT NO NO NO

01-310-103 STOCK INCOME- PROD GRP 300 INCOME YES CREDIT NO NO YES

01-310-200 NONSTOCK SALES INCOME YES CREDIT NO NO NO

01-310-203 NON-STOCK INC- PROD GRP 3 INCOME YES CREDIT NO NO YES

01-310-300 DIRECT SHIPMENT SALES INCOME YES CREDIT NO NO NO

01-420-100 COST OF STOCK SALES EXPENSE YES DEBIT NO NO NO

01-420-200 COST OF NON STOCK SALES EXPENSE YES DEBIT NO NO NO

01-420-300 COST OF DIRECT SHIPMENT SALES EXPENSE YES DEBIT NO NO NO

01-420-400 COST OF SERVICE SALES EXPENSE YES DEBIT NO NO NO

01-420-500 STOCK COST CHANGE EXPENSE YES DEBIT NO NO NO

01-420-515 DAMAGED MERCHANDISE LIABILITY CURRENT YES CREDIT NO NO YES

Master and Sub-Accounts

Allows you to regularly distribute a posting to the same group of accountsPerformed automatically

Master/Sub-Account Example

WAREHOUSECost Center 3

ADMINISTRATIONCost Center 4SERVICE

Cost Center 2

SALESCost Center 1

WAREHOUSECost Center 3

ADMINISTRATIONCost Center 4SERVICE

Cost Center 2

SALESCost Center 1

Master/Sub-Account Example

40%

30%10%

20%

$400 $300 $200 $100

Master/Sub-Account Example

Cost Center 1Sales

Utilities

40%

Sub-Account01-440-591

Cost Center 4Administrative

Utilities

10%

Sub-Account04-440-591

Cost Center 3Warehouse

Utilities

20%

Sub-Account03-440-591

Cost Center 2ServiceUtilities

30%

Sub-Account02-440-591

Timely Supply

Master Utility Account00-440-591

ELECTRIC BILL$1,000.00

ELECTRIC BILL$1,000.00

Master/Sub-Account Screens

Master/Sub-Account Screens

Master/Sub-Account Screens

Master Account Rules

Sum of the percentages of the sub-accounts must equal 100%Does not have its own fiscal periodDoes not have its own net budget amountThe system automatically distributes the specified percentage of the posting to the appropriate sub-account

Sub-Account Rules

ASSET

MASTER ACCOUNT

ASSET

MASTER ACCOUNT

LIABILITY

MASTER ACCOUNT

LIABILITY

MASTER ACCOUNT

INCOME

MASTER ACCOUNT

INCOME

MASTER ACCOUNT

EXPENSE

MASTER ACCOUNT

EXPENSE

MASTER ACCOUNT

AssetSub-Account

AssetSub-Account

Liability Sub-AccountLiability

Sub-AccountLiability

Sub-AccountLiability

Sub-Account

Asset Sub-Account

Asset Sub-Account

ExpenseSub-Account

ExpenseSub-Account

Income Sub-Account

Income Sub-Account

Expense Sub-Account

Expense Sub-Account

Income Sub-Account

Income Sub-Account

Sub-Account Rules

MASTER ACCOUNTActive

MASTER ACCOUNTActive

Sub-AccountInactive

Sub-AccountInactive

MASTER ACCOUNTInactive

MASTER ACCOUNTInactive

Sub-AccountActive

Sub-AccountActive

√ x

Sub-AccountInactive

Sub-AccountInactive

Sub-AccountInactive

Sub-AccountInactive

Sub-AccountInactive

Sub-AccountInactive

Sub-AccountActive

Sub-AccountActive

Sub-AccountActive

Sub-AccountActive

Sub-AccountActive

Sub-AccountActive

Account Edit Screen

Account Number

Can only be edited in the Change Account Number

Option

Can only be edited in the Change Account Number

Option

Name/Reference/Master/ Source Summary

Once an account is defined as a regular or Master account, it cannot be

changed

Once an account is defined as a regular or Master account, it cannot be

changed

Account Type

No entries in the GL Posting JournalMaster or Sub-Account

No entries in the GL Posting JournalMaster or Sub-Account

Account Type

Liability AssetIncome Expense

Account Subtype

Editable if an Asset or Liability account

Editable if an Asset or Liability account

Active?

Cannot be a sub-account of an ACTIVE Master Account

If a Master Account, all sub-accounts MUST be activeIf…

Used in a batchDefined as an autobatch defaultProposed for deletion

Cannot be a sub-account of an ACTIVE Master Account

If a Master Account, all sub-accounts MUST be activeIf…

Used in a batchDefined as an autobatch defaultProposed for deletion

Posting Type/Confidential?

Masking

Extremely useful tool that can be used throughout the systemEstablishes a selected set of records by only specifying some of the characters of the record name“Wildcard”

Represents any or all characters@

Masking Example

01 – 440 – 12301 – 440 – 234 01 – 450 – 46802 – 440 –12302 – 440 – 23402 – 450 – 46203 – 440 – 12303 – 440 – 23403 – 450 – 465

01 – 450 - 10001 – 450 – 46802 – 450 – 46203 – 450 – 465

01 – 450 - 10001 – 450 – 46802 – 450 – 46203 – 450 – 465

01-450-100 @@-450-@@@

Account Copy Screen

Source Account #/Mask

Original Account #Original Account #

Destination Account #/Mask

Created Account #Created Account #

Copy Accounts

MasterRegular

Both

MasterRegular

Both

Change Sub-accounts?

Only if Master accounts are

included in the parameters

Only if Master accounts are

included in the parameters

Copy Budget Options

Copy Options

Use no maskMask only the destination accountMask parts of both source and destination accounts

No MaskAccount name

Master Type Account Type

Sub-Type Confidential Active

Source Account 12-345-678 Destination Account AB-CDE-FGH

Mask Destination

SOURCE ACCOUNT

12-345-678

DESTINATION ACCOUNT

AB-CDE-FGH

MASKINGA@-@@@-@@@

NEW ACCOUNT NUMBER

A2 – 345 – 678

Mark Destination

Source Account 12-345-678 Destination Account A2-345-678

Account name

Master Type Account Type

Sub-Type Confidential Active

Mask Source & Destination

SOURCE ACCOUNT

MASKING12-@@@-@@@

01-345-47802-345-10012-345-67012-345-68012-345-02012-355-670

DESTINATIONACCOUNT

AB-CDE-FGH

MASKINGAB-@@-@@-@@@

NEW ACCT #sAB – 345 – 670AB – 345 – 680AB – 345 – 020AB – 355 – 670

Mask Source & Destination

Source Accounts Destination Account 12-345-670 AB – 345 - 67012-345-680 AB – 345 – 68012-345-020 AB – 345 - 02012-355-670 AB – 355 - 670

Account name

Master Type Account Type

Sub-Type Confidential Active

Failure Report

An account fails to copy due to duplicationNo destination sub-account exists

A warning will displayAny sub-account in a master account fails to be changed because a duplicate would be created

Fast Edit Account Information

Variable fast editUsed when varying information must be changed from account to account

Fixed fast editUsed to make the same change a range of accounts

Fast Edit Screen

Variable Fast Edit

01-120-100

A/R

Confidential

NO

01-220-001

Notes Payable

Confidential

NO

01-290-100

Retained Earnings

Confidential

NO

01-440-610

Salaries – Executives

Confidential

YES

Fixed Fast Edit

01-420-400Cost of Service Sales

Reference

01-420-300Cost of DS Sales

Reference

01-420-200Cost of NS Sales

Reference: EXP

01-420-100Cost of Stock Sales

Reference EXPENSE ACCOUNT

Fixed Fast Edit

01-420-400Cost of Service Sales

Reference

01-420-300Cost of DS Sales

Reference

01-420-200Cost of NS Sales

Reference: EXP

01-420-100Cost of Stock Sales

Reference EXPENSE ACCOUNT

Deleting Account Information

Deleting Account Information Options

Step 1

MARK THE ACCOUNT(S) FOR DELETION

01 – 580 – 20001 – 580 – 210 X01 – 590 – 20001 – 590 – 210 X

Step 2

CHANGE ACCOUNT TO INACTIVE

Step 3

PRINT A LIST OF ALL MARKED ACCOUNTS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX01-590-210 NON STOCK ADJUSTMENTS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX01-590-210 NON STOCK ADJUSTMENTS

Step 4

CANCEL/UNMARK INCORRECTLY MARKED ACCOUNTS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX01-590-210 NON STOCK ADJUSTMENTS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX01-590-210 NON STOCK ADJUSTMENTS

Step 5

PERFORM THE ACTUAL ACCOUNT DELETIONS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX

Step 5

+-------- Message --------+| Q-Mode must be enabled! || ----------------------- || <OK> |+-------------------------+

PERFORM THE ACTUAL ACCOUNT DELETIONS

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX

GENERAL LEDGER 08/15/02 08:18 PAGE 1PROPOSED ACCOUNT DELETIONS

ACCOUNT NUMBER ACCOUNT NAME

01-580-210 PREPAID LOCAL TAX

Deleting Restrictions

Account cannot be:ActiveIncluded in a batch/ has historyUsed as a basis account for budget calculationsUsed in a reportA sub-account Used as an autobatch defaultBeing viewed by another userUsed as a default account in Receivables/Payables On an uncommitted journal

Scan Financial Reports For Account

Scan Financial Reports for Account Screen

Scan Sample

FINANCIAL REPORTS CONTAININGACCOUNT NUMBER 00-100-102

REPORT ID SECTION ID SECTION DESC AUGUST BAL SHEET BALANCE BALANCE SHEET

Change Account Number Option

Change Account Number Menu

Resequence Account Number Option

Resequence All Account Numbers

CD-EFG-HAB

00 - 01 – 440 – 080

AB – CD - EFG – HIJ

Resequencing Account Numbers

(2) (2) (3) (3)

To: AB – CDE – FGH 00-014-400(2) (3) (3)

Resequencing Example

Change from: AB – CD - EFG – HIJ 00-01-440-080

Resequencing Example

AB - CD - EFG - HIJ - AB

00 - 01 - 440 - 080 - 00

Resequencing Example

01 – 440 – 080 – 00EFG

EGF01 – 404 – 080 – 00

Account Register Options

New Account Register

New Account Register Sample

GENERAL LEDGER 08/09/04 08:46 PAGE 1ACCOUNT ENTRY REGISTER

ACCOUNT NUMBER DATE TIME USER IDACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?

01-490-200 08/09/02 16:35 JLCINCOME TAX-STATE NO NO EXPENSE YES DEBIT NO

01-490-100 08/09/02 16:35 WALINCOME TAX-FEDERAL NO NO EXPENSE YES DEBIT NO

01-470-700 08/09/02 16:35 MTLOTHER NON-RECURRING EXPENSES NO NO EXPENSE YES DEBIT NO

01-470-600 08/09/02 16:35 RMJPENSION COSTS-RETIRED EMPLOYEE NO NO EXPENSE YES DEBIT NO

01-080-001 08/09/02 13:30 JLCCASH-PETTY NO NO ASSET CURRENT YES DEBIT NO

GENERAL LEDGER 08/09/04 08:46 PAGE 1ACCOUNT ENTRY REGISTER

ACCOUNT NUMBER DATE TIME USER IDACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?

01-490-200 08/09/02 16:35 JLCINCOME TAX-STATE NO NO EXPENSE YES DEBIT NO

01-490-100 08/09/02 16:35 WALINCOME TAX-FEDERAL NO NO EXPENSE YES DEBIT NO

01-470-700 08/09/02 16:35 MTLOTHER NON-RECURRING EXPENSES NO NO EXPENSE YES DEBIT NO

01-470-600 08/09/02 16:35 RMJPENSION COSTS-RETIRED EMPLOYEE NO NO EXPENSE YES DEBIT NO

01-080-001 08/09/02 13:30 JLCCASH-PETTY NO NO ASSET CURRENT YES DEBIT NO

Edited Account Register

Edited Account Register Sample

GENERAL LEDGER 08/19/04 08:50 PAGE 1ACCOUNT EDIT REGISTER

ACCOUNT NUMBER DATE TIME USER IDOLD: ACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?NEW: ACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?

01-150-004 08/10/02 14:54 JLCPRE PAID CORP. TAX-STATE NO NO ASSET CURRENT YES DEBIT NOPREPAID CORP. TAX-STATE NO NO ASSET CURRENT YES DEBIT NO

01-420-660 08/03/98 15:53 RMJNON STOCK ADJUSTMENTS NO NO EXPENSE YES DEBIT NONON STOCK COST CHANGE NO NO EXPENSE YES DEBIT NO

01-420-550 08/08/98 15:48 DAKNON STOCK COST CHANGE NO NO EXPENSE YES DEBIT NONON STOCK ADJUSTMENTS NO NO EXPENSE YES DEBIT NO

GENERAL LEDGER 08/19/04 08:50 PAGE 1ACCOUNT EDIT REGISTER

ACCOUNT NUMBER DATE TIME USER IDOLD: ACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?NEW: ACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE? POST CONF?

01-150-004 08/10/02 14:54 JLCPRE PAID CORP. TAX-STATE NO NO ASSET CURRENT YES DEBIT NOPREPAID CORP. TAX-STATE NO NO ASSET CURRENT YES DEBIT NO

01-420-660 08/03/98 15:53 RMJNON STOCK ADJUSTMENTS NO NO EXPENSE YES DEBIT NONON STOCK COST CHANGE NO NO EXPENSE YES DEBIT NO

01-420-550 08/08/98 15:48 DAKNON STOCK COST CHANGE NO NO EXPENSE YES DEBIT NONON STOCK ADJUSTMENTS NO NO EXPENSE YES DEBIT NO

Deleted Account Register

Deleted Account Register Sample

GENERAL LEDGER 08/20/04 08:53 PAGE 1ACCOUNT DELETION REGISTER

ACCOUNT NUMBER DATE TIME USER IDACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE?

POST CONF?

01-440-591 08/15/02 16:51 JLCHEAT, LIGHT, WATER, POWER NO NO EXPENSE NO

DEBIT NO

01-440-740 08/07/02 15:33 JLCSTATIONERY AND OFFICE SUPPLIES NO NO EXPENSE NO

DEBIT NO

00-440-590 08/08/02 9:46 RMJMASTER ACCT YES NO ASSET CURRENT NO

DEBIT NO

GENERAL LEDGER 08/20/04 08:53 PAGE 1ACCOUNT DELETION REGISTER

ACCOUNT NUMBER DATE TIME USER IDACCOUNT NAME REFERENCE MASTER SRC SUM? TYPE SUBTYPE ACTIVE?

POST CONF?

01-440-591 08/15/02 16:51 JLCHEAT, LIGHT, WATER, POWER NO NO EXPENSE NO

DEBIT NO

01-440-740 08/07/02 15:33 JLCSTATIONERY AND OFFICE SUPPLIES NO NO EXPENSE NO

DEBIT NO

00-440-590 08/08/02 9:46 RMJMASTER ACCT YES NO ASSET CURRENT NO

DEBIT NO

Changed Account Number Register

GENERAL LEDGER 08/09/04 09:43 PAGE 1

ACCOUNT NUMBER CHANGE REGISTER

OLD ACCOUNT NUMBER DATE TIME USER ID NEW ACCOUNT NUMBER ACCOUNT NAME

00-440-001 08/09/02 9:43 RMJ 00-440-100 TIMELY SUPPLY INVT ACCT

GENERAL LEDGER 08/09/04 09:43 PAGE 1

ACCOUNT NUMBER CHANGE REGISTER

OLD ACCOUNT NUMBER DATE TIME USER ID NEW ACCOUNT NUMBER ACCOUNT NAME

00-440-001 08/09/02 9:43 RMJ 00-440-100 TIMELY SUPPLY INVT ACCT

Changed Account Number Register

Summary

You should now be able to:Tailor the General Ledger to suit your business needsCreate and maintain a Chart of Accounts

For More Information…

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