Accounting Overview - OrchestratedBEER · Template Chart of Accounts • Backbone to your system...

Accounting Overview

Presented by:Marisa Krieg

Agenda:

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• Disclaimer

• Basic Concepts

• Common Functions

• Time Savers & Helpful Links

• Q&A

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Disclaimer

The intent of today’s presentation is solely to advise you on the functionality of the

software.

I am not a CPA, nor am I able to provide accounting advice or recommendations.

Please defer to your accountant or CPA for internal business processes and advice.

Disclaimer

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Basic Concepts

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ProduceReceive money

Sell finished goods

Purchase ingredients

Orchestrated Continuous Cycle

Template Chart of Accounts• Backbone to your system• Pre-configured

Real Time Accounting & Automated Posting• Purchasing, Production, Sales, Banking, etc

GL Determinations• Inventory and non-inventory items

Item Groups• Raw Materials, Packaging, Finished Goods,

WIP

Moving Average• Not Actual, FIFO, or Standard

Basic Concepts

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Chart of Accounts

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Basics• Layout and Structure of CoA

Levels• Levels - 1 through 4

Segments• Corp, Brewery/Distillery, Retail 1,

Retail 2

Editing, Adding and Deleting• Chart of Accounts | Add and Edit• Edit Chart of Accounts | Delete

and Move

Chart of Accounts

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Real-time Accounting

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Real-time• Automated Posting for every step

of the way

Purchasing• AP Account• Inventory Accounts

Production• Inventory Accounts• WIP and Semi-Finished Goods

Accounts

Sales• Inventory Accounts• AR Account

Real-time Accounting

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GL Determinations

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Pre-configured • Driving force behind automated posting

Item Level• Each Item can be set to post to specific

accounts

Item Group Level• Pre-determined Item Groups drive posting

GL Determinations

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Item Groups

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Pre-configured• Orchestrated comes with pre-defined Item Groups

Majority of Inventory Items are based on Item Group• Raw Hops• Raw Malt• Raw Adjuncts• Packaging• Merchandise

WIP Item Groups• Wort, Green Beer, Aging, Bright Beer

Non-inventory Items & Overhead• Set at Item Level based on internal business

processes

Adding and Editing• Easily add new and edit existing Groups

Item Groups

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Moving Average

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What is Moving Average?• An accounting method in which a

real-time average cost is maintained

Why Moving Average?• Manufacturing industry• Prevent peaks and valleys

What does Moving Average look like?• Weighted costing based on

inventory on hand

Moving Average

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Moving Average Cost of Cascade Hops

Batch Lbs of Hops Purchased Cost per Lb Total Cost

per Batch

4567 230 $ 0.50 $ 115.00 3214 500 $ 0.75 $ 375.00 9986 700 $ 0.80 $ 560.00

1430 $ 1,050.00

Total Cost $ 1,050.00/ Lbs on Hand 1430= Cost per Lb $ 0.73

Template Chart of Accounts• Backbone to your system• Pre-configured

Real Time Accounting & Automated Posting• Purchasing, Production, Sales, Banking, etc

GL Determinations• Inventory and non-inventory items• Transaction types

Item Groups• Raw Materials, Packaging, Finished Goods, WIP

Moving Average• Not Actual, FIFO, or Standard

Basic Concepts – In Review

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Common Functions

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Journal Entries• Immediately post or save as Voucher

Time Savers• Posting Templates (Journal Entry)• Recurring Postings (Journal Entry)• Recurring Transactions (Documents: Orders,

Invoices, etc)

Month-end & Year-end Close• Step-by-step processes

Common Functions | FINANCIALS

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Payments• Incoming and Outgoing

Check Writing• Centralized accounting• Print functionality

Payment Wizard• Mass payments made and received

Deposits• Ensuring your bank reconciliation will match Orchestrated

Reconciliation• Bank reconciliations• Business Partner reconciliations

Common Functions | BANKING

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Best Practices & Helpful Links

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Accounting Best Practices• Report Schedule | Success Factors• Bank Reconciliations• Printing Checks• Check Register• Receiving Checks | Deposit Functionality

Time Savers• Payments during Invoicing• Payment Wizard

Best Practices & Time Savers

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Reports •Reports by Persona•Data Integrity•SAP vs Orchestra Reports•Quick Reports

support.orchestrated.com

Accounting Training Videos• http://support.orchestratedbeer.com/hc/en-us/articles/212356028-Financials

Journal Transaction Report• http://support.orchestratedbeer.com/hc/en-us/articles/207123527-Journal-Transaction-Report

Month-End Close• http://support.orchestratedbeer.com/hc/en-us/articles/206414428-Month-End-Close-Period-End-

CloseYear-End Close

• http://support.orchestratedbeer.com/hc/en-us/articles/215230348-Year-End-CloseReports by Persona

• http://support.orchestratedbeer.com/hc/en-us/articles/219972028-Reports-by-PersonaData Integrity

• http://support.orchestratedbeer.com/hc/en-us/articles/221862748-Customer-Data-Integrity-Check-Recommendations

Helpful Links

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Troubleshooting

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Where will/did this document post?• Right-click > Journal Entry Preview• Right-click > Journal Entry

What is this Business Partner balance comprised of?• BP Balance Drill-down• BP Reconciliation

Why does this Item’s value look strange?• Right-click > Inventory Audit Report

Why is there a balance in this GL Account?• COA Drill-down

What caused this huge Production Variance?• Production Order History and Drill-down

Troubleshooting Accounting Issues

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When in doubt, Right-Click or Drill Down!

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In Review:

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• Disclaimer

• Basic Concepts

• Common Functions

• Time Savers & Helpful Links

• Q&A

http://forums.orchestrated.com

Thank You!

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