33 CHAPTER General- Purpose APPLICATION SOFTWARE

3333CH

AP

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General-Purpose

APPLICATION SOFTWARE

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Competencies

Discuss common features of most software applications

Discuss word processors and word processing features

Describe spreadsheets and spreadsheet features

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Competencies cont.

Discuss database management systems

Describe presentation graphics

Discuss integrated software

Describe ways to share data between applications

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Application Software

Basic applicationsCalled general-purpose or productivity applications

Common typesWord processors

Spreadsheets

Database management systems

Presentation graphics

Specialized applications (graphics programs, audio, video editors, multimedia

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Common Features

Graphical User Interface (GUI) –graphical elements called icons

WindowsContain document, program

message

Menus

Toolbars

HelpNote: DOS

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Toolbars

Commonly used commands

Contain shortcuts

Most common Standard

Formatting Open Save Print

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Web Based Applications

Access to applications stored on web sites

Application service providers (ASP)Special sites

Allows access to Web-based applications

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For application to be used a copy of the program is read into the memory.

Special website ASP allow access to their applications programs.

To use the web based application connect to the ASP.copy the application to the memory.

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Word Processors

Used to create text-based documentsMemos, letters, and faxes

Newsletters, manuals, and brochures

Three most widely used word processing programs

Microsoft Word

Corel WordPerfect

Lotus WordPro

Homework 1

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Word Processor Features

Word Wrap

Editing Thesaurus (glossary)

Spelling and grammar checkers

Find and Replace

FormattingFont and font sizing

Character effects

Bulleted and numbered lists bo

ld

italics

colors

sizesize

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Creating a Report

Header and Footer

Footnote and referencesInsert reference

Table

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Spreadsheets

Programs that manipulate numeric data

Three most widely used spreadsheet programs Microsoft Excel

Corel Quattro Pro

Lotus 1-2-3

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What is Quattro Pro ?

Corel's spreadsheet program. Part of Corel's WordPerfect Office suite.

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Lotus 1-2-3 is an integrated software package capable of performing three specific functions:

Electronic Spreadsheet/Worksheet-This function performs calculations and analysis of numerical data.

Database Management-This function lets you manage great amounts of information and perform queries that can sort and extract the required information.

Graphics-This function allows the user to represent the data analyzed in a pictorial fashion that makes the data easier to understand and analyze

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Spreadsheet Features

Workbook files (one or more worksheet)

Worksheets

Formulas

Functions

Analytical graphs or charts

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Creating a Sales Forecast

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Creating a Chart

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Database Management Systems DBMS (Database Manager, relational DB)

A collection of related data

Sets up a structure for data storage

Three most widely used database programsMicrosoft Access

Corel Paradox

Lotus Approach

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Corel ParadoxLotus Approach

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Database Features

Data is organized into related TablesRecords (row- all data of the person, action)Fields (column- fields of data, country, P.O.box)Data value

Record sortingQueries (request for specific data contained in a database in one or more tables)

Forms (reflect the contents for one record in a table)

Reports

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Creating a Database

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Creating a Query

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Presentation Graphics

Programs that create visually interesting presentations

Three most widely used presentation programs Microsoft PowerPoint

Corel Presentations

Lotus Freelance Graphics

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Corel Presentations

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Lotus Freelance Graphics

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Presentation Graphics Features

Slides

Design templates

Special effects

AutoContent wizard

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Creating a Presentation

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Integrated Packages

A single program that provides the functionality of a widely used program

Popular with many home users

Classified as personal or home software

Advantages are cost and simplicity

Disadvantages are limited functions

Popular packages are Microsoft Works & Apple Works

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Microsoft Works Apple Works

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Software Suites

Collection of separate application programs sold as a group

Four types of suites Productivity suite (business suite, word, presenation, lotus smart suite

Personal suite (Microsoft work suite fig 3.17)

Specialized suite( graphic suite- chapter 4)

Utility suite (Norton system chapter 5)

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Sharing Data Between Applications

Copy and paste

Object linking and embedding (OLE)Powerful and useful features

Connects separate applications

Supports sharing and exchanging files

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Object Linking

A link is made from the source file to the destination file

Use when you want the destination document to contain the most updated data

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Object Embedding

Object from the source file is embedded in the destination document

Object becomes part of the destination document

Changes made to the embedded object not reflected in the original source file

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A Look to the Future Web-Based Application Software

Use the Web to connect to an application service provider

No programs to install

Allows for a simpler and cheaper computing system

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Key Terms

analytical graph (70)

application service providers (asp)(63)

application software(62)

AutoContent wizard (77)

basic applications (62)

bulleted list (66)

business suite (80)

button (62)

cell (69)

character effects (66)

chart (70)

column (69)

database (74)

database management system (DBMS) (74)

database manager (74)

destination file (81)

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Key Terms

dialog box (62)document (66)drop-down menu (62)editing (66)field (74)find and replace (66)font (66)font size (66)form (74)format (66)

formula (69)function (69)general-purpose applications (62)grammar checker (66)graphical user interface (GUI) (62)Help (62)home software (79)home suite (80)

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Key Terms

icons (62)integrated package (79)label (69)master slide (77)menu (62)menu bar (62)numbered list (66)numeric entry (69)object embedding (81)

object linking (81)object linking and embedding (OLE) (81)personal software (79)personal suite (80)pointer (62)presentation graphic (77) productivity applications (62)productivity suite (80)

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Key Terms

pull-down menu (62)query (74)range (70)recalculation (70)record (74)relational database (74)report (74)row (69)sheet (69)

slide (77)software suite (80)sort (74)source file (81)special-purpose application (62)specialized applications (62)specialized suite (80)spelling checker (66)

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Key Terms

spread sheet (69)

standard toolbar (62)

system software (62)

table (74)

text entry (69)

thesaurus (66)

toolbar (62)

user interface (62)

utility suite (80)

Web-based application (63)

what-if analysis (70)

window (62)

word processor (69)

word wrap (66)

workbook file (69)

worksheet (69)

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FAQs

What is a graphical user interface?

What are the advantages of using a web-based application?

What kind of documents can I create with a word processing program?

What is the difference between a spreadsheet and a worksheet?

What is a relational database?

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Discussion Questions

What are the major differences between a spreadsheet and a database?

Discuss the features you can use to enhance a presentation.

Why are integrated packages popular? Why not use a software suite? Discuss.

Describe the two methods for sharing data between applications.

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Fill the table

Application Name Toolbars Interface User

Corel WordPerfect

Lotus WordPro

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