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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
EC 1223/2009 Regulation
Mrs. Sandra Ferretti Obelis s.a. C.C.O.
Colombia 2013
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Presentation Overview
Definitions
European legislation on cosmetic products
European regulation main requirements
Recap
2
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Definitions (1)
Directive
o Legislative document issued by the European Parliament
o It gives a direction
Regulation
o Legislative document issued by the European Parliament
o Law, rule
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Definitions (2)
Cosmetic products (art. 1a, 1223/2009/EC)
means any substance or mixture intended to be placed in contact with the external parts of
the human body (epidermis, hair system, nails, lips and external genital organs) or with
teeth and the mucous membranes of the oral cavity with a view exclusively or mainly to
cleaning them,
perfuming them,
changing their appearance,
protecting them,
keeping them in good condition or correcting body odors
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Definitions (3)
A cosmetic product is defined by
o Product full commercial name (e.g., Nivea, LOreal)
o Qualitative and quantitative composition (i.e., formulation)
o Claim / intend of use (i.e., what does it do?)
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Responsible Person (RP)
o EU resident !
o Assigned to be the representative of a manufacturers cosmetic products in front of the EU authorities, users and any other 3rd parties
Requirement by the law under the directive (art 7a, 76/768/EEC) & the regulation (art. 4, 1223/2009/EC) ! !
Safety Assessment report (SA report / Toxicological Assessment report)
o Safety evaluation of a cosmetic product, not a test !
o To be completed by a Safety Assessor (specific profile of this entity !, art. 10.2, 1223/2009/EC)
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Definitions (4)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Notification
o One way action, from the RP to the Authorities
i.e., the authorities are not obliged to confirm the notification
o Requirement by the European legislation on cosmetic products (directive & regulation)
Product Information File (PIF)
o All safety information concerning 1 cosmetic product
o Any cosmetic product commercialized in the EU must have a PIF
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Definitions (5)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Producer (OEM = Original Equipment Manufacturer)
o The one who is making the product
Manufacturer (OBL = Own Brand Labeler)
o The one rebranding the product under his own brand name
o means any natural or legal person who manufactures a cosmetic product or has such a
product designed or manufacture, and markets that cosmetic product under his name or
trademark (art. 1d, 1223/2009/EC)
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Definitions (6)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Importer
o The one importing products from outside EU into the EU territory
o means any natural or legal person established within the Community, who places a
cosmetic product from a third country on the Community market (art. 1i, 1223/2009/EC)
placing on the market means the first making available of a cosmetic product on the Community
market (art. 1h, 1223/2009/EC)
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Definitions (7)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Distributor
o The one commercializing the product within a EU member state
o means any natural or legal person in the supply chain, other than the manufacturer or
the importer, who makes a cosmetic product available on the Community market (art. 1e,
1223/2009/EC)
making available on the market means any supply of a cosmetic product for distribution,
consumption or use on the Community market in the course of a commercial activity, whether in
return for payment or free or charge (art. 1g, 1223/2009/EC)
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Definitions (8)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European legislation on cosmetic products (1)
Principle
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European legislation on cosmetic products (2)
Directive 76/768/EEC
o Cosmetic products directive in the EU
o Published in 1976 !
o Implemented by all 27 EU member states => 27 slightly different versions
Followed, generally accepted by the 4 EFTA countries (Norway, Switzerland, Liechtenstein, Iceland)
o National notification
Each member state has its own system / requirements
E.g., product notified in France
Can it be commercialized elsewhere in the EU?
o Will be abolished on July 11th, 2013 ! ! !
E.g., product notified in Germany in 2008
Can it be commercialized in Germany on July 12th, 2013?
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European legislation on cosmetic products (3)
Regulation 1223/2009/EC
o Cosmetic products regulation in the EU
o Published in November 2009 !
o In implementation process by all 27 EU member states => 1 single law in EU on cosmetics
o Centralized notification
CPNP = Cosmetic Products Notifications Portal
Open since January 12th, 2012
1 notification for the whole EU
o Currently applicable but will come into full force on July 11th, 2013 ! ! !
E.g., product notified in the CPNP in March 2012
Can it be commercialized in Italy on July 12th, 2013?
What about Portugal?
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
REACh 1907/2006/EC Regulation Registration, Evaluation, Authorization and Restriction of Chemicals
o Regulation on chemicals and their safe use
o Relevant when
Formulating to ensure that the ingredients are safe (CMRs, restrictions)
Labeling requirements given the restrictions of substances
CLP 1272/2008/EC Regulation Classification, Labeling and Packaging
o Regulation aligning the EU systems of classification, labeling, and packaging of chemical substances
Aerosol Dispensers Directive 75/324/EEC
o Aerosol dispensers compliancy requirements including testing and labeling
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Examples of relevant regulations
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
SCCS opinions Scientific Committee on Consumer Safety
o Adopted in the annexes of the directive/regulation
o Notes of guidance on ingredients, tests protocols e.g.,
SCCS 8th revision for the testing of cosmetic substances (finished product pathogens to be measured)
SCCS 1459/11 on fragrances and allergens new restrictions
ISO standards
o Guidance documents on testing, products safety evaluation, requirements e.g.,
ISO 22716:2007 (Good Manufacturing Practices)
ISO 10130:2009 (Cosmetics -- Analytical methods -- Nitrosamines: Detection and determination of N-nitrosodiethanolamine (NDELA) in cosmetics by HPLC, post-column photolysis and derivatization)
ISO 11930:2012 (Cosmetics -- Microbiology -- Evaluation of the antimicrobial protection of a cosmetic product)
ISO 24444:2012 (Cosmetics -- Sun protection test methods -- In vivo determination of the sun protection factor (SPF))
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Examples of relevant guidance documents
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Today
Transitional period
o Period between the publication of the new Regulation (November 2009) and the abolition
of the Directive (July 2013)
o Both laws are applicable => products may be compliant with the Directive or with the
Regulation
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Why the Regulation?
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European legislation on cosmetic products
Directive Regulation
Product Information File
Safety Assessment report
Pre market notification
27 laws National notification
1 law
Centralized notification (CPNP)
Clearer defined RP concept
Clearer defined responsibilities of the RP
More requirements
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
To remember !
July 11th, 2013
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Regulation 1223/2009/EC Directive 76/768/EEC
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (1)
Note !!!
o Compliance with the EU requirements prior commercialization (art. 13)
o E.g., if product X is on the market
Automatically is assumed to be compliant with the EU requirements ! Responsible Person appointed
Complete and compliant Product Information File
Notification in the CPNP
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (2)
A. Appoint European Responsible Person (art. 4)
o Only cosmetic products for which a legal or natural person is designated within the
Community as responsible person shall be placed on the market (art. 4.1.)
The RP is appointed per product not manufacturer
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (3)
B. Product Information File (art. 11)
1. Description of the cosmetic products
2. Cosmetic product safety report (CPSR) = Annex I
Part A: Safety information
Part B: Safety Assessment report
Based on Part A
Completed by a Safety Assessor !
3. Description of the method of manufacture
4. Good Manufacturing Practice (GMP) compliance
ISO 22716:2007
5. Proof of effect claimed
6. Data on animal testing
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Producer !!!
Producer !!!
Producer !!!
producer / manufacturer !!!
up to the manufacturer to check !!!
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (4)
Main elements of the Safety Information (Annex I, Part A, 1223/2009/EC)
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Information Keeper (usually)
1. Formula (exact quantitative & qualitative information !!!) Producer
2. Raw material physico-chemical, toxicological & microbiological
information (why not necessarily the MSDS ???) Raw material supplier
3. Finished product physico-chemical & microbiological specifications Producer
4. Finished product tests
Stability test (usually 3 months) Compatibility test (usually 3 months) Challenge test (usually 1 month) Patch test !
Producer / Manufacturer
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (5)
Main elements of the Safety Information
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Information Keeper (usually)
5. Packaging specifications Packaging supplier
6. Instructions for use and warnings Producer / SA
7. Exposure to the cosmetic product Producer / SA
8. Undesirable effects and serious undesirable effects Producer / manufacturer
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (6)
Claims
o A cosmetic product
means any substance or mixture intended to be placed in contact with the external parts of the
human body (epidermis, hair system, nails, lips and external genital organs) or with teeth and the
mucous membranes of the oral cavity with a view exclusively or mainly to cleaning them,
perfuming them, changing their appearance, protecting them, keeping them in good
condition or correcting body odors (art. 1a, 1223/2009/EC)
o Claims must be supported by proof
shall not be used to imply that these products [which were established to be cosmetics] have
characteristics or functions which they do not have (art. 20.1)
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Free of preservatives perfume Whitening tooth paste
Killing bacteria soap Helping circulation foot care cream
Anti-wrinkle cream
Prevents formation of cellulite
24 hours sun protection lotion Use with injuries
Anti-dandruff shampoo Combats excessive body odor
Cream helping problematic skin
!
!
!
European regulation main requirements (7)
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Claims
o Natural / Bio / Organic = implies that the raw materials were produced following specific
rules & regulations
o When to claim natural / bio / organic
Different organizations across Europe Different interpretations
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European regulation main requirements (8)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Claims
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European regulation main requirements (9)
ECOCERT Natural & Organic Natural
minimum of 95% of all
plant-based ingredients in
the formula &
minimum of 10% of all
ingredients by weight must
come from organic farming.
minimum of 50% of all
plant-based ingredients in the
formula &
minimum of 5% of all
ingredients by weight must
come from organic farming.
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Claims
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European regulation main requirements (10)
NaTrue Natural Natural with organic portion
Organic
ingredients must be natural but they do not have to be organic
at least 70% of natural ingredients must stem from controlled organic production and/or controlled wild collection.
at least 95 % of natural ingredients must come from controlled organic cultivation and/or controlled wild collection
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (11)
C. Notification (art. 13)
o To be completed
To the CPNP
By the RP
When the product is compliant
o 1 notification for the whole EU
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
European regulation main requirements (12)
C. Notification (art. 13)
o Who has access to the CPNP
Responsible Person to notify
Only to the files he notified
Distributor to notify labels if brought changes (after July 11th 2013)
Only to the names of the products based on search
Competent Authorities & Anti-toxic centers
All information except drafts!
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
exclusively & mainly
Any substance
or mixture
Placed in contact with the
external parts of the human
body + teeth + mucous
membranes of the oral
cavity
Cosmetic product
1. Cleaning,
2. Perfuming,
3. Changing appearance,
4. Protecting,
5. Keeping in good condition,
6. Correcting body odors
1 2
3
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Recap (1)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Recap (2)
European laws on cosmetics
o Directive 76/768/EEC = will be abolished on July 11th, 2013
o Regulation 1223/2009/EC = will fully replace the directive on July 11th, 2013
Principle Safety
Compliance with the European requirements prior commercialization
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
I. Only cosmetic products for which a legal or natural person is designated within the Community as responsible person
shall be placed on the market (Article 4.1.).
II. For each cosmetic product placed on the market, the responsible person shall ensure compliance with the relevant
obligations set out in this Regulation (Article 4.2.).
Hand Cream
EU RP: Name & Address
Hand Cream EU RP appointment
1
Regulatory obligations (PIF, notification)
2
3
Recap (3)
Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Note
Speed of the notification process depends on:
o RP knowledge, professionalism, capabilities
o the speed of collecting the correct information
o raw material suppliers / packaging suppliers / producers choice
Producer GMP compliancy (ISO 22716:2007) is a EU requirement
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Obelis s.a. 2013 Version 2, Revised on 04.12.2012
Thank you for your attention !
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