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COMMISSION ON APPOINTMENTS
2017 ACCOMPLISHMENT REPORT
Submitted in compliance with the COA requirement for the preparation
of an audit report on the Commission on Appointments for CY 2017
Compiled and Prepared by the Information and Planning Service (IPS)
January 2018
1
PROGRAM 1. REVIEW OR CONFIRMATION OF APPOINTMENTS SUBMITTED TO THE COMMISSION
SUMMARY OF MAJOR OUTPUTS
Received Presidential Appointments and Nominations
606 (includes reappointments / re-nominations and
adjustments/re-adjustments)
Confirmed Presidential Appointments and Nominations
311
Unacted Presidential Appointments and Nominations
289
Retired/expired/withdrawn Presidential Appointments and
Nominations
6
Plenary Sessions Held
17
Committee Meetings/Public Hearings Held
40
Caucus en Banc
0
2
STATUS OF ACTED PRESIDENTIAL APPOINTMENTS/NOMINATIONS FOR THE YEAR 2017
OFFICES/DEPARTMENTS APPOINTMENTS/
NOMINATIONS.
RECEIVED
RE-APPOINTMENTS/
RE-NOMINATIONS
RECEIVED
CONFIRMED UNACTED PENDING/
Withdrawn/
Retired prior to
CA Action
1. CABINET SECRETARIES:
Dept. of Agrarian Reform 4 3 1
Dept. of Trade and Industry 1 1
Dept. of Agriculture 1 1
Dept. of Education, Culture & Sports 1 1
Dept. of Environment & Natural
Resources
1 3 1 2 1
Dept. of Health 1 4 4 1
Dept. of Foreign Affairs 1 1 1 1
Dept. of Justice 1 1
Dept. of Social Welfare &
Development.
4 3 1
SUB-TOTAL 3 20 6 12 5
2. CIVIL SERVICE COMMISSION
Commissioner 1 1 1 1
SUB-TOTAL 1 1 1 1 0
OFFICES/DEPARTMENTS
3. COMMISSION ON ELECTIONS
Chairman 1 0 1 0
SUB-TOTAL 1 0 0 1 0
4. JUDICIAL & BAR COUNCIL
Member 2 0 1 1 0
SUB-TOTAL 2 0 1 1 0
5. DEPARTMENT OF NATIONAL
DEFENSE
3
OFFICES/DEPARTMENTS
APPOINTMENTS/
NOM. RECEIVED
RE-APPOINTMENTS/
RE-NOMINATIONS
RECEIVED
CONFIRMED
UNACTED
PENDING/WITHDRAWN/
RETIRED PRIOR TO CA
ACTION
a> General 2 0 2
b> Lieutenant General 9 0 7 2
c> Vice Admiral 1 0 1
d> Major General 28 5 27 6
e> Rear Admiral 10 0 7 3
f> Brigadier General 101 29 93 37
g> Commodore 15 5 11 9
h> Colonel 114 172 114 171 1
i> Captain 17 33 17 33
SUB-TOTAL
297
244
279
261
1
6. DEPARTMENT OF
FOREIGN AFFAIRS
a> Ambassador 18 8 15 11
e> Foreign Service Officer, Class I 3 2 1
f> Foreign Service Officer, Class II 8 7 1
SUB-TOTAL 18 19 24 13 0
GRAND TOTAL
322
284
311
289
6
4
OFFICE OF THE SECRETARY
ACCOMPLISHMENT REPORT
January to December 2017
PROGRAM
SUB-PROGRAM
ACCOMPLISHMENT
General
Administration
and Support
Services
Administration Affairs
Operations /Legal Affairs
Security Affairs
External Affairs & Relations
Over-all direction, administration, management and supervision of the various CA Secretariat services.
5
INFORMATION & PLANNING SERVICE
ACCOMPLISHMENT REPORT
January to December 2017
PPROJECT/S
SUB-PROJECTS
ACCOMPLISHMENTS
I.1Public Information
Project
1. Production of the CA Newsletter and
other Information Materials
Provision of information assistance in
Committee Meetings, Caucus/ Plenary
Photo coverage of CA activities and
special events
Produced press/photo releases (15) and other info materials
Updated content of the CA Website
Prepared occasional speeches of the CA Secretary
Published two (2) issues of the CA Newsletter
Prepared the announcements of presidential appointments/nominations publication in newspapers
(33)
Prepared and transmitted Indorsements and Certificates of Publications (38)
Attendance in and coverage of committee hearings (40), caucus and plenary sessions (17)
Photo coverage of all CA activities; printing/developing of photos and updating of photo
albums/digitization of photos (scanning, uploading and filing); preparation of video presentations
I.2 Planning &
Monitoring Project
Provision of CA Secretariat Planning
Services
Reviewed and consolidated the Office Performance and Commitment Review (OPCR) of the
different services/offices for 2017(1st sem. And 2nd
sem.)
Reviewed and consolidated the Annual Accomplishment Reports of the different services/offices
for FY 2016 for submission to the COA-Resident Auditor
Prepared documents and provided logistics and technical support for the CA Secretariat Planning
& Budgeting Conference
Prepared documents and provided logistics and technical support for the GAD Planning &
Budgeting Conference
Membership to the Performance Management Team, GAD Focal Point Committee, GAD TWG
and Secretariat
6
Monitoring of CA Secretariat OPCR
submissions
Staff Development
Special Project
Administrative & Clerical Services
Provided secretariat services and technical staff support to the Performance Management Team,
GAD Focal Point Committee and GAD TWG/ Secretariat
Prepared and submitted the 2018 CA GAD Plan and the 2016 GAD Accomplishment Report
Attended and participated in GAD and special committee (Anniversary and Christmas) meetings
on various schedules
Attended the different GAD activities on various schedules
Prepared various documents/ reports required by DBM
Prepared the necessary planning reports/documents required by the CA Secretary
Prepared and submitted the Agency Performance Measures to DBM
Monitored the OPCR submissions by the different services
Provided coaching/mentoring services
Attended various trainings/seminars conducted by the office and other agencies (DBM, PCW,
CSC, COA, etc.)
Assisted in the article write-ups, preparation and publication of the CA newsletter and the
conduct of other special projects
Updated and maintained the IPS filing system
Routine clerical and administrative support services
7
OFFICE OF THE DEPUTY SECRETARY FOR LEGAL AFFAIRS (ODSLA)
ACCOMPLISHMENT REPORT
January to December 2017
SUB-PROGRAM
PROJECTS
ACCOMPLISHMENTS
1. Operations/Legal
Affairs
Profile & Background Investigation
Project (ARIS)
Office Automation Project (DBLS)
Records Management Project(DBLS)
Library Management Project(DBLS)
Legal Services Project(LS)
Confirmation Staff Support
Project(TSS)
Provided over-all direction, management, supervision and implementation of the following
projects:
a. Profile & Background Investigation Project
b. Office Automation Project
c. Records Management Project
d. Library Service Project
e. Confirmation Staff Support Project
Attended, supervised and coordinated the scheduling of committee hearings (40), caucus (0)
and plenary sessions (17) total = 57
Reviewed/edited all reports, journals, minutes and other documents submitted by the services
under the Operation/Legal Department (1, 407)
Initiated, approved or recommended action on administrative matters (1,352)
Provided consultation & advice to CA members, Secretary and the Secretariat
(unquantifiable) Attended conventions and seminar/workshops including the determination of training programs
of employees under the department (31)
Participated in the formulation/determination of office policies & procedures and Senior Staff
Meetings (43)
Membership in regular or special committees (2)
Following are the activities/tasks and accomplishments of the Services under the Office of the Deputy Secretary for Legal Affairs (ODSLA).
8
APPOINTMENTS REVIEW AND INVESTIGATION SERVICE (ARIS)
ACCOMPLISHMENT REPORT
January to December 2017
PROJECT
SUB-PROJECTS
ACCOMPLISHMENTS
1.1 Profile and
Background
Investigation
Conduct of background
investigation on presidential
appointees and nominees.
Review, evaluation and analysis of
the documentary requirements
submitted by appointees and
nominees
Provision of staff support during
Committee hearings, as well as,
caucuses and sessions of the
Commission
Others
Prepared the Profile and Investigation Reports (PIRs):
- Cabinet Secretaries/Constitutional Offices - 9
- AFP Officers – *282 (includes 4 officers who were promoted twice within the year)
- DFA Officials –25
- Total - 316
Reviewed/evaluated the documentary requirements submitted by:
- Cabinet Secretaries/Constitutional Offices –9
- AFP Officers - *282 (includes 4 officers who were promoted twice within the year)
- DFA Officials -25
- Total- 316
Note: out of 320 appointees/nominees, only 316 submitted complete documentary requirements
Provided/extended staff support in the conduct of:
- Caucus /Plenary –17
- Committee hearings – 40
- Total no. of meetings – 57
9
- Networking/establishment and strengthening of linkages with various government agencies
relative to the conduct of background investigation
- Continuing improvement of the format/substantive contents of the Profile and Investigation
Reports (PIRs)
- Continuing development/updating/maintenance of the ARIS profile information and
confidential report computer database operating systems:
Confidential Report based on the build-up of newspaper articles, confidential and
case information
ARIS Profile Information System
- Attendance in meetings/briefings to discuss issues concerning the operations of the Legal
Department
- Continuing improvement of the records management/filing system of the Unit
- Attendance and participation in special events: CA Gender and Development/Team-
building, Senate Mini Olympics, CA 30th
Anniversary Celebration, Fun Run (Civil Service
Commission), CA Senior Citizens out-of-town trip, End VAW now, CA Family Day, CA
Annual Yuletide Celebration
- Attendance in special committees: Gender and Development
- Conduct of regular Service Staff Meetings
10
DATA BANK AND LIBRARY SERVICE (DBLS)
ACCOMPLISHMENT REPORT
January to December 2017
PROJECT
SUB-PROJECTS
ACCOMPLISHMENTS
1.2 Office Automation
Enhancement and Maintenance of Local
Area Networking (LAN)
Development and Enhancement of
Database System
Information Technology (Electronic Data Processing)
- Conducted Preventive and Maintenance-Procedure on CA LAN Server and LAN Database
System
1. Trouble shoots: 24
2. Cleaned: 12
3. Installed software: 9
Enhanced/Improved existing database systems:
- History of acted appointees/nominees
- Pending appointees/nominees
- Monitoring of CA membership
- Attendance of CA members
- Incoming documents
- Outgoing documents
- Status of documentary requirements
- Meetings conducted
- Personnel Information
- CA Clinic, Phil.Health form
- Legal
- Library Information system
- ARIS
- Data transfer based on action made by CA, dates acted, etc.
- DBLS Supplies Monitoring System
11
Trains/orients users on how to use:
1. Newly developed database systems
2. Newly installed softwares/drivers
Assesses and evaluates IT products for
Office acquisition
Updating of existing database files
- PC Maintenance Database System
- CA Training Profile Database System
- Document Tracking
- Data Imaging
- Payroll Envelopes (Cash Section)
- Certificate of Confirmation
- HRMS Severance Database System
- Accounting Financial System
- CA Employees Leave Credits
- Printing of Check (Cash Section)
Conducted orientation on the following:
1. Local Area Network (LAN) Database Systems
- - All Units/Services
Submitted assessment and evaluation reports on:
1. Result of inquiry with agency/company concerned
2. Installation of broadband lines
3. Installation of computer hardware peripherals
Updated the following database files:
- Appointees/nominees master file
- Nominees/appointees executive summary
- CA membership
- CA members’ attendance
- Meetings conducted
- Committee membership
- Incoming documents
- Outgoing documents
- Sex Disaggregated Database of confirmed appointees/nominees
- Status of Documentary Requirements
- Directory of Appointees/ Nominees
- Archive
- Library database files
- I.T. materials and manuals
- TSN, Minutes and Journal
12
PC Maintenance
Conversion of physical records into
digitize format
Maintenance of the CA Website and
enhances Web page designs
- Master tapes
- Office Issuances
- DBLS Supplies Monitoring System
- PC Maintenance
- CA Training Profile
- Document Tracking
- Payroll Envelopes (cash section)
- Certificate of Confirmation
- Accounting Financial System
- Printing of Check (Cash Section)
Regularly updated other computer files and maintained back-up
Printed listings and statistics from the database systems:
- CA Membership
- Confirmed/Pending Appointees/Nominees
- Referred and Published Appointees/Nominees
- Summary of Appointments
- History of Appointments/Nominations
Conducted preventive maintenance/trouble shooting services on all CA computer units
1. Trouble Shoots: 561
2. Cleaned: 119 (100%)
3. Installed Software: 134
4. Installed Licensed Software (Window 10 Operating System/MS Office
2016): 15 out of 20
DBLS has converted several physical documents into digitized format with a total of 1.8GB
disk space used (9,382):
a. Doc. Req. - 660 MB
b. Appointments (for the years 2014 and 2015) - 96 MB
c. TSN/ Minutes/ Resolutions - 484 MB
d. Certificate of Confirmation - 495 MB
e. Journals – 76 MB
13
1.3 Records Service
Records Management
CA Website and Web page are maintained and enhanced
A. CA Web migrated its template to the latest version of Government Website Template
(GWT)
B. Updated the following:
- CA Members and Committee Membership form of 17th
Congress
- Press releases after committee meeting
- Appointments/Nominations Released
- Statistics of pending and acted nominations
- Committee Meetings
- Confirmed appointments/nominations after plenary
- Update BAC, GAD and administrative related matter/s
C. Assisted in the implementation of records digitization project by costumizing and
configuring 30 Ipod units and uploaded all digitized records to iCloud
Physical Documents
1. Received appointments/nominations and re-appointments/re-nominations from the
President (587)
2. Received, recorded, sorted, collated and filed all documents submitted by Commission
members, appointees/nominees, oppositors, etc. (716 documents)
- Additional documents to oppositions – (9)
- Documentary Requirements – (293)
- Extension to Submit Doc. Req. – (5)
- Lacking Documents – (142)
- Opposition – (53)
- Other documents – (81)
- Reply to Opposition – (9)
- Waiver for non-appearance in Committee Hearing/Caucuses/Plenary – (16)
- Endorsement – (108)
3. Prepared, sorted, collated and released outgoing documents for CA members, nominees,
oppositors, etc. (1,653 documents)
14
a. Indorsement/Certificate of Publication – (300)
b. Notice of Meeting – (386)
c. Other Documents – (114)
d. Referral – (529)
e. Report to Malacañang – (91)
f. To Submit Additional Documents – (2)
g. To Submit Documentary Requirements – (127)
h. Certificate of Confirmation – (104)
4. Assigned file code to individual documentary requirements submitted by
nominees/appointees (290)
5. Rendered assistance in the committee meetings, caucuses and plenary sessions by
providing required information/data and by bringing necessary documents to the venue.
a. Committee Meeting – (40)
b. Caucus – (0)
c. Plenary – (17)
6. Received, assigned numbers and disseminated office orders, special orders, policy orders,
office circulars and memoranda to Service/personnel concerned.
a. Office Order – 1
b. Policy Order – 3
c. Special Order - 26
7. Disseminated incoming documents to the Office of the Secretary, Service/s. (716)
8. Retrieved and provided information/data needed/required by CA members/staff and CA
secretariat officers/staff.
9. Provided Technical Support Service (TSS) with information on documents submitted and
released re: appointments/nominations/oppositions.
10. Provided concerned units with computer generated reports on:
a. List of Pending and Acted Appointments
b. Statistics on Pending and Acted Appointments
c. Summary/Status of Appointment
d. Other form of reports that were required from DBLS
15
Administrative and Clerical Staff Support
11. Received fax messages from Commission Members, appointees/nominees, oppositors,
etc. and disseminated the same to concerned services/personnel.
12. Rendered assistance to appointees/nominees in the submission of their documentary
requirements
13. Entertained calls from CA members staff, appointees/nominees, oppositors, etc. and
provided them with data/information requested which are not confidential in nature.
14. Returned original documentary requirements of confirmed appointees/nominees. (295)
15. Provided data regarding appointments/nominations for encoding.
16. Reviewed documents on file and segregated documents for disposal/shredding
17. Prepared transmittal form for the transmittal of the documentary requirements to the
CA members submitted by appointees/nominees.
18. Verified and reviewed encoded data in the computer as against the physical records.
19. Prepared status reports every end of the session for ready reference.
20. Coordinated with ARIS regarding status of documentary requirements received.
21. Double checked the completeness and accuracy of the CA report to Malacañang
relative to CA action on the appointments/nominations received.
22. Sent Notice of Meetings to the Commission members through fax.
23. Reproduced documents required.
24. Reviewed documents on file and segregated unnecessary/ redundant documents for
disposal/shredding.
25. Shredded and disposed excess documents accumulated during the 2nd regular session
of 17th
Congress.
26. Monitored DBLS office supplies:
16
1.4 Library Service
Library Management
a. Requisition and Issues (RIS) - 17
27. Prepared Memorandum report on DBLS:
a. 2018 Operating Budget
b. Work Program
c. Prepared DBLS Personnel IPCR, Professional Development Chart
d. Monitoring and Coaching Chart
e. Recommendation on I.T. requirements of the Office
f. Accomplishment Report
g. Other reports that were required from DBLS by the management
1. Inventory and inspection of library collection (pending as per General Service)
2. Prepared Subscription Receipt (SR) –1
3. Received and recorded various library materials – 41 serials
4. Labeled and covered library collection –41 serials
5. Circulation of library collection – 21 books and 41 serials
6. Assisted clients –
a. Clearance- 20 clients
b. Research – 22 clients
17
LEGAL SERVICE (LS)
ACCOMPLISHMENT REPORT
January to December 2017
PROJECTS
SUB-PROJECTS
ACCOMPLISHMENTS
1.5 Legal Services
Provision of technical support to the CA
Members during CA committee
meetings
Preparation of legal memorandum/
opinion/ research/ studies and legal
assistance to HR inquiries
Contract review and conduct of due
diligence
Evaluation and study of complaints/
oppositions/ manifestations against
presidential appointees/nominees and
their respective comments thereto
Preparation of proposed amendments to
the CA Rules and its Standing
Committees
Miscellaneous activities in support of
other Services
Provided technical support and legal advice to CA members during CA Plenary
Sessions/Committee meetings
Prepared legal opinions/studies (11)
Prepared legal opinions/studies for the CA Chairperson/ Senate President (9)
Prepared and reviewed contracts (lease, service and HMO contracts) and other
relevant legal documents (18)
Prepared summary of oppositions against the appointees/ nominees and their
respective comments thereto (68)
Prepared proposed amendments to the CA Rules and its Standing Committees
Conducted legal research
Prepared PowerPoint presentations/ notes during committee hearings
Submitted feature article for the CA Newsletter (CA Adopted New Rules)
Updated CA Confirmation Process Infographic
Updated CA Primer
Conducted lecture/ orientation on the New CA Rules for CA employees
Produced lecture/ orientation materials on the New CA Rules
Conceptualized and implemented Digitization Project (Phase II)
18
Conducted briefing/ orientation of the Digitization Project for the Senate President
Conducted briefing/ orientation of the Digitization Project for the CA Members’
Chiefs of Staff
Conducted briefing/ orientation of the Digitization Project for the Technical Support
Service (TSS)
Produced iPad user reminders and FAQs
19
TECHNICAL SUPPORT SERVICE (TSS)
ACCOMPLISHMENT REPORT
January to December 2017
PROJECTS
SUB-PROJECTS
ACCOMPLISHMENTS
1.6 Confirmation
Staff Support
Committee Secretaries
Support Services
Outputs and frequency:
Memorandum for the CA Chairman regarding CA’s receipt of appointments/nominations
from the Office of the President – 28
Referral Letters, referring the appointments/nominations to their respective Committees (on behalf of
the CA Chairman) – 42
Letter Requests, requesting appointees/nominees for them to submit their documentary requirements
and/or to update their documentary requirements – 129
Notices –
a. Committee Meetings - 40
b. Caucuses/Plenary Sessions - 17
c. Cancellation/Amendments/postponement/ Resetting – 13
Note: All Committee Members and Commission Members, Appointees/Nominees, Resource
Persons/Witnesses and Oppositors, if any, were furnished with copies of the above-
mentioned documents.
Invitation Letters – inviting appointees/nominees, (for FA and ND appointees/nominees, OPAS, OLA,
JI and Resource Persons are coursed through their respective departments and the document(s) are
considered as one per Committee Meeting/Plenary Session) and Oppositors to attend Committee
Meetings/Public - 99
Transmittal Letters - transmitting oppositions, reply to oppositions, rejoinders, endorsement of
documents or letters intended to Members, waiver of appearances and other pertinent documents to: the
20
Others
CA Members/Appointees/ Nominees/Oppositors - 45
Note: All Committee Members and Commission Members were furnished with copies of the
above-mentioned documents.
Agenda of Committee Meetings - 40
Order of Business for Plenary Sessions - 17
Note: Committee Chairpersons and Members and Commission Members in attendance and the
particular officers of the CA-Secretariat were furnished with copies of the above-mentioned
documents.
Scenarios (Committee Meetings/Plenary Sessions) – 57
Note: All Committee Chairpersons (for Committees) and Commission Chairman and the Majority
Floor Leader and the particular officers of the CA Secretariat (for Plenary) were all
furnished with copies of the above-mentioned documents.
Transcripts of Stenographic Notes: Committee Meetings, Executive Sessions/ Caucuses/Plenary
Sessions/Bids and Awards Committee Meetings and TSS Meetings, re: Confirmation Flow Process and
other meetings – 67
Committee Resolutions - 20
Minutes of Committee Meetings - 14
Journals – 17
Letter Requests, addressed to the Senate Secretary (asking permission for the use of CA
meetings/sessions in any of the Senate hearing rooms, like: Tañada, Sumulong, Pecson, Padilla rooms
and the Senate Session Hall) - 42
Letter Requests for the CA Members to submit to the CA Secretariat their elective positions, like CA
Chairmanship, Vice Chairmanship and Membership to the CA Standing Committees – 15
Certification of Confirmation/Consent – 12
21
Confirmation Certificates – 265
Report to the President – 5
a. Confirmed and/or appointments/nominations that were given consent of by the CA
during its Plenary Sessions
b. Unacted/bypassed appointments/nominations
Note: Copy furnished the CA Chairman and Members and all appointees/nominees with copies of the
reports.
Oath of Office of New CA Members - 2
Accomplishment Report for 2016 - 1
Others Letters – 9
TSS Staff Informal Meetings -
Director with the Assistant Service Chief, Committee Secretaries, SMOs and the Admin Staff – on
Committee assignments and preparation of pertinent documents.
OFFICE OF THE DEPUTY SECRETARY FOR ADMINISTRATION (ODSA)
22
ACCOMPLISHMENT REPORT
January to December 2017
SUB-PROGRAM
PROJECTS
ACCOMPLISHMENTS
2. Administration
Affairs
1. Fiscal Accounting Management
2. Budget Management and
Administration
3. General Service
4. Human Resource Management
Utilization
5. Human Resource Welfare and
Development Project
6. Human Resource Development
Project
Provided over-all direction, management, supervision and implementation of the following projects:
a. Fiscal Accounting Management
b. Budget Management and Administration
c. General Service
d. Human Resource Management Utilization
e. Human Resource Welfare and Development
f. Human Resource Development
Following are the activities/tasks and accomplishments of the Services under the Office of the Deputy Secretary for Administration (ODSA).
ACCOUNTING SERVICE (AS)
23
ACCOMPLISHMENT REPORT
January to December 2017
PROJECTS
SUB-PROJECTS
ACCOMPLISHMENTS
2.1 Fiscal Accounting
Management
Provision of Financial Reports
Financial Statements and Reports/Schedules
Drafted/finalized/submitted to Management, Commission on Audit (COA), and Department of
Budget and Management (DBM) among others, the following:
- Year-end Pre and Post-Closing Trial Balances
- Quarterly and Annual Statement of Financial Position
- Quarterly and Annual Statement of Financial Performance
- Quarterly and Annual Statement of Cash Flows
- Quarterly and Annual Statement of Net Assets/Equity
- Annual Statement of Comparison of Budget and Actual Amount
- Notes to Financial Statements
- Quarterly Schedules as follows:
Schedule of Outstanding Cash Advances
Schedule of Accounts Receivables
Schedule of Due from Officers and Employees
Schedule of Due to Officers and Employees
Schedule of Charges to Accounts Payable
Schedule of Accounts Payable
Schedule of Property, Plant and Equipment
- Monthly Trial Balance
24
- Monthly Report of Disbursements
- Monthly Bank Reconciliation Statement
- Monthly Aging of Due and Demandable Obligations, Cash Advances
- Monthly Aging of Cash Advances
- Monthly Aging of Accounts Receivables
- List of Due and Demandable Obligations
Books of Accounts
Prepared and maintained the following Books of Accounts:
- Journals
General Journal (GJ)
Cash Receipts Journal (CRJ)
Cash Disbursement Journal (CDJ)
Check Disbursement Journal (CkDJ)
- Ledgers
General Ledgers (GL)
Subsidiary Ledgers (SL)
Other Related Activities
- Issued Certificate of Availability of Funds for Purchase Orders and other Contracts
- Prepared Journal Entry Vouchers for all cash and non-cash transactions
- Prepared Order of Payment for all billed accounts for refunds and payments
- Prepared and submitted Monthly Schedule of BIR Remittances on Government Money
Payments
- Prepared and submitted to BIR Annual Alpha List of Suppliers
25
Provision of Fiscal Control of
Funds and Resources
Payroll Management
- Witnessed the Physical Count of inventory taking of Property, Plant and Equipment
and Office Supplies on Hand
- Reconciled Inventory Reports prepared by the General Service with the Accounting Service
Ledgers
- Facilitated the submission of pertinent required documents to Commission on Audit (COA)
Senate Office, COA Head Office and Department of Budget and Management (DBM)
- Prepared and submitted to COA Action Plan and Status of Implementation of Audit
Observations and Recommendations
Pre-audit of Financial Transactions
Performed the following activities:
- Reviewed and evaluated documents supporting Disbursement Vouchers, Liquidation Reports,
Purchase Orders and the likes
- Certified the availability of cash for every legitimate expenditure
- Inspected and validated pre and post-repair/s of equipment and motor vehicles, including waste
materials, if any.
- Inspected and validated deliveries of supplies, materials, equipments and motor vehicles, if any
- Reviewed all payrolls submitted /prepared by Human Resource Management Service (HRMS)
- Prepared Notice/s of Obligation Request and Status Adjustment (NORSA) for all adjustments
of excess/under obligations
- Reviewed computations of employees’ overtime claims, First salaries, last salaries and salary
increments
Payroll and Other Mandated Report
Drafted and finalized the following:
- Regular bi-monthly payrolls and pay slips
26
Staff Development
- List of Monthly Remittances to BIR, GSIS, HDMF, NHMFC, SANGGKAP, CAWF and
CASEA
- Filled up applicable/required forms of remittances
- Annual Information Return of Income Taxes Withheld on Compensation and Final Withholding
Taxes supported by Alpha Lists of Employees/Payees
- Certificate of Compensation Payment/Tax Withheld (BIR Form No.2316) of employees
- Report on Salaries and Allowances received by the Secretary, Deputy Secretaries and other
Officers of equivalent rank of the Commission of the Appointments
- Employees’ monthly overtime payroll, first salaries, last salaries and salary increments
Other Related Activities
- Prepared Notice/s of Obligation Request and Status Adjustment (NORSA) for all adjustments
of excess/under odligations
- Issued Certificate of Availability of Funds for Purchase Orders and other Contracts
- Prepared documents for remittances of payroll/salary deductions
- Submitted remittances and accompanying schedules to GSIS, BIR, Pag-Ibig, and Philhealth
- Prepared employees’ request for Statement of Net Take Home Pay
- Prepared employees’ request for Certificate of Remittances to GSIS, Pag-Ibig and Philhealth
- Prepared and submitted to COA for concurrence Memorandum Circular No. 2016-001
“Guidelines on the Grant, Utilization, and Liquidation of Cash Advances of the Offices of
Commission on Appointments Members”
- Streamlined the procedures on the monthly reimbursements of the Additional Grocery Expense
(AGE) and the Reimbursable Transportation Expenses (RTE)
Attended the following seminars, trainings and meetings:
27
Administrative and Support
Services
- Updates on Government Procurement Reform Act (RA 9184) & its IRR
- Treasury Forum with NGAs
- 2017 Public Sector HR Symposium on “Shaping Change”
- Implementation on the use of GAM for NGAs
- PAGBA Seminar on “Building a High-Trust Society…)
- Laws & Rules on Government Expenditures
- Updates on Value-Added Tax & Percentage Taxes
- Technical Writing
- Women in Leadership Development
- PICPA Annual National Convention
- Gender and Development Seminars
- Meetings with GSIS, Pag-Ibig and BIR on new circulars/rulings
Performed the following activities:
- Maintained files of documents and disbursement vouchers.
- Submitted to the Office of the COA Auditor paid and cancelled Disbursement
Vouchers/Liquidation Reports with accompanying supporting documents.
- Facilitated/Assisted in the preparation of Report of Expenses for the Committees on Gender and
Development and Senior Citizens
- Procured the necessary infrastructure support for the computerization of the financial reports
preparation and the digitized archiving of documents
BUDGET SERVICE (BS)
28
ACCOMPLISHMENT REPORT
January to December 2017
PROJECTS
SUB-PROJECTS
ACCOMPLISHMENTS
2. 2 Budget
Management
Administration
Budget Evaluation and Statistics
- Prepares budget proposals for offices of
members.
- Evaluates the budget proposals submitted
by different organizational units.
- Consolidates and submits the approved
proposal to the Department of
Budget and Management.
(Hardcopy and OSBPS)
- Prepares the CA 2017-2018 Operating
Budget based on the guidelines set by the
top management.
- Prepares statistical reports and provides
the same for the Secretariat
- Prepares reports required by the
Department of Budget and
Management.
- Assisted, evaluated and prepared the budget proposal of different organizational
units:
Offices of Members: 25
Committee on Accounts: 1
Secretariat: 15 incl. of the office of the Auditor
- Submitted to DBM the CA's 2017 Budget Proposal amounting to P994,957,662.00
last March 31, 2017
- FY 2017 Operating Budget amounting to P841,974,970.00 (inclusive of the
Automatic Appropriations for RLIP and 2016 Continuing Appropriations) approved
by the Chairman.
- Draft Operating Budget for 2018 based on Net Expenditure Program released by the
DBM amounting to P681,901,000.00
- Prepared 2018 GAD Budget amounting to 8,828,742.00
- Updated and reconciled statistical reports as basis for the preparation of 2018
Agency Budget Proposal and 2018- 2019 Operating Budget
Prepared reports:
BP Form No. 201 - FY 2016 Actual Obligations
BP Form No. 201 - FY2017 Current Year Appropriations
BP Form No. 201 - Summary of Obligations & Proposed Programs/Projects
29
- Maintains monthly index of Obligation
Request and Status (ORS), Report of
Checks Issued (RCI), Journal Entry
Voucher (JEV), Notice of Obligation,
Request & Status Adjustment
(NORSA)
- Prepares Monthly Report of
Disbursements
- Prepares pertinent supporting
documents needed in our request for
restoration of CA's 2018 budget.
Budget Execution and Control
- Process and control claims in accordance
with the approved budgetary levels and
program of expenditure
BP Form No. 201 A - Obligations of Personnel Services (PS)
BP Form No. 201B - Obligations of MOOE
BP Form No. 201D -Obligations of Capital Outlay
BP Form No. 204 - Staffing Summary of Non-Permanent Positions
BP Form No. 205 - List of Retirees for Payment of Terminal Leave and Retirement
Gratuity Bens.
BP Form No. 400 A - Annual GAD Plan and Budget
BP Form No. 400 - Annual GAD Accomplishment Report
BP Form A - MFO Budget Matrix
BP FORM B - Agency Performance Measures
FY 2017 Operating Budget
FY 2018 Operating Budget (Preliminary)
Statistical Reports per expense code per Service
Letter requests and other documents pertaining to our Agency budget.
Monthly index of ORS, RCI, JEV & NORSA
Monthly Report of Disbursements
Restored/Augmented P72M to our budget per FY 2018 GAA (RAA. 10964)
- Processed and controlled Obligation Request (ObR) in accordance with the approved
budgetary levels and program of expenditures.
Processed and prepared: 3,852
30
- Records and numbers claim in Obligation
Slip
- Prepares OS and supporting docs of
monthly MOOE of CA members and
allowances of officers
- Prepares regular Status of Funds (STF)
and expenditures of different costs centers
as basis for top management’s decision-
making
- Prepares realignment of funds from
existing releases or out of savings
requested at any point during the year.
- Prepares monthly Summary Report of
Allotments and Obligations
- Maintains monthly Registry of Allotment
and Obligation (RAOD)
Office of
Members Secretariat
Personal Services 496 621
M.O.O.E. 673 2,048
Capital Outlay 14
TOTAL 1,169 2,683
- Registered/numbered ObR: 4,073
Members Officers*
Monthly MOOE ** 1,237
Allowances 876
* chief of staff of members
**inclusive of add'l MOOE given to members
- Monthly Status of Funds
Personal Services : 15 *
Maintenance and Other Operating Expenses : 15 *
*Inclusive of 2016STF (Preliminary & Final) and estimated 2017 STF (December
Preliminary)
- Realigned/utilized funds for other expenses
duly approved by the Chairman inclusive of:
Grant of Additional MOOE of Members fP50,000- Oct. & Nov., 2017)
Grant of Additional MOOE of CA members
Grant of Year-End Incentive
- 15 Summary Report of Allotments and Obligations (incl. of 3 preliminaries and 1
final)
- Maintained Monthly Registry of Allotments, Obligations and Disbursements
Personal Services : 12
31
- Prepares reports required by the
department of Budget and Management
and Commission on Audit
- Prepares reports required by the
management
Administrative and Clerical Support Services
- Provided administrative and clerical
support service
- Performs liaison service to other
government agencies
- Coordinates and consults with other
government agencies particularly DBM
Seminars and trainings attended:
Maintenance and Other Operating Expenses : 12
Capital Outlay : 12
- Prepared reports:
FY2016 SAAODB- By object of Expenditures (FAR 1-A)
FY2016 SAAODB (Annex A)
FY 2016 Budget Releases & Utilization
FY 2017 Summary Registry of Allotments and Obligations
FY 2017 Financial Plan (BED #1)
FY2017 SAAOBD (quarterly/January to September)
FY 2016-2017Quarterly Allotment, Obligations and Balances
FY 2018 Monthly Disbursement Program (Based on NEP level)
Letter request and other supporting docs. for additional NCA release.
(Terminal Leave)
FY 2016 Accomplishment Report
FY 2017 Service Procurement Plan
FY 2017 Service Work Program
FY 2017 Training Requirements
FY 2016 October to December OPCR
January to June 2017 OPCR/IPCR and Ratings
July to December 2017 OPCR/IPCR
- Recorded incoming/outgoing documents, encoded, photocopied and transmitted
documents. Maintained, organized and provided files/documents and office
supplies when needed.
- Delivered documents (Budget proposals/letter request and other reports/documents to
DBM and COA. Picked-up GAA, NEP, Circulars, letters and others pertaining to
Agency Budget matters.
- Coordinated with the Department of Budget and Management re: FY2018-2019
Budget of the agency and NCA releases. Likewise, with COA on accountability
reports.
- Implementation of Government Accounting Manual (GAM) for National Government
Agencies (NGA)
32
- Speech & Gender Sensitivity Training
- Security Awareness and Refresher Seminar
- Government Procurement Reform Act
- 2017 Public Sector HR Symposium "Shaping Change"
- GAD Planning & Budgeting
- Seminar On Public Bidding Documents
- ICT Harmonization Through MITHI and ISSP
GENERAL SERVICE (GS)
33
ACCOMPLISHMENT REPORT
January to December 2017
PROJECT/S
SUB-PROJECTS
ACCOMPLISHMENTS
2.3 General
Services
Procurement and Property Services
Cashiering Services
Procurement Management
Summary Report of Purchase Orders, Job Orders, Purchase Requests and
Contracts for CY 2017
- Total number of approved Purchase Requests (PR): 214
- Total number of approved Purchase Request that were subsequently cancelled :
0 - Total number of approved Purchase Orders served to suppliers: 98
- Total number of Purchase Orders that were cancelled/unused : 0
- Total number of Purchase Orders for Repairs that were approved : 14
- Total number of Purchase Orders for Repairs that were cancelled: 0
- Total number of Contracts that were approved : 3
-
Property Management
- Agency Procurement Request (APR) served : 8
- Inspection and Acceptance Report (IAR) prepared : 142
- Waste Materials Report (WMR) issued.: 13
- Property Acknowledgement Receipt (PAR) issued : 87
- Year – End Inventory of Property, Plant & Equipment (PPE) : 1
- Year – End Inventory supplies : 1
- Disposal of Unserviceable Equipment : 1
- Processed Requisition and Issues Slips (RIS) of supplies : 275
- Prepared Report of Supplies and Materials issued (RSMI) : 65
- Served Requisition & Issued Slips (RIS) from petty cash : 171
- Inventory Custodian Slip (ICS) : 200
Checks Prepared
34
Personal Services (1228) P 185,580,730.79
MOOE (2870) P 404,384,485.09
Capital Outlay (13) P 8,984,923.28
Total Checks Prepared ( 4,111) P 598,950,139.16
Cancelled Checks
- Previously issued but
subsequently cancelled (77) P 3,313,401.41
- Stale Checks (7) P 163,070.82
Total Cancelled Checks (84) P 3,476,472.23
Reports Prepared
-Advice of checks issued/cancelled (181) P598,950,139.16- submitted daily
-Summary list of checks (12) P598,950,139.16- submitted to DBM every 10th
day
of the following month
-Reports of checks issued (196) P598,950,139.16- submitted daily
-
-Advice of Debit Accounts (ADA) (6) P 698,843.74
Official Receipts issued (144) P1,714,748.89 - issued upon receipt of payment
-Report of collections and deposits (12) P1,714,748.89 - submitted every end of the
month
-Report of disbursements (13) P312,152,848.44- submitted every 5th
day of the
month
-Cash disbursements record (13) P312,152,848.44- submitted every 5th day of the
month
- Report of accountable forms (12) - submitted every 10th
day of the month
- Cash position reports (51) P598,950,139.16- submitted first hour every Monday
of the week
35
- Paid Vouchers submitted to Accounting Service ( 4,111)
P598,950,139.16- submitted to Accounting Service
regularly
Maintenance Services
Conducted maintenance services specifically housekeeping, preventive
maintenance and repair
a) Total number of rooms scrubbed: 80
b) Total number of rooms buffed: 104
c) Total number of rooms vacuumed: 31
Provided administrative and support services specifically (a) preparation
of vouchers for fuel and other related products/services (b) preparation of
summary of vouchers for services
Provided messengerial and other support services such as maintenance/
monitoring of copier machines , mineral water consumption and delivery
of newspapers
a. Total number of photocopies : 484,129
b. Total number of newspapers delivered : 6,279
Provided monitoring of electric consumption and other electrical services
a. Total number of LED bulbs replaced : 7
b. Total Electric consumption: 525,534.77 kilowatts/hr cost
Provided transport services, acted on all approved vehicle requests
c. Total trip tickets issued :939
d. Total trip tickets cancelled : 2
e. Total trip tickets used : 937
f. Fuel consumption: 3,731.75 liters
g. Total Purchase Orders Issued: 298
h. Total Purchase Order Cancelled: 9
i. Total Purchase Order Used: 289
36
HUMAN RESOURCE MANAGEMENT SERVICE (HRMS)
ACCOMPLISHMENT REPORT
January to December 2017
PROJECT/S
SUB-PROJECTS
ACCOMPLISHMENTS
2.4 Human Resource
Management and
Utilization
Recruitment and Selection
Total manpower complement as of December 31, 2017: 280 employees;
a. Secretariat - 108
b. Casual - 37
c. Proper - 135
Processed the following:
- 20 original appointments processed
- 7 re-employment action
- 2 transfers
- 9 promotions
- 35 renewals
- 30 re-appointments
Separation report of employees:
Resigned - 7
Transfer - 4
End of Term - 9
Retirement - 1
End of casual appointment - 4
Personnel Selection Board (PSB) Action:
-20 published vacant positions; processed and filled
Other recruitment and staffing related services (prepared the following):
- 13 contracts of consultants
- 288 authorized positions reported to DBM as reflected on the Personal Services
37
Salary Administration
Personnel Records Management and
Documentation
Leave Administration
Itemization & Plantilla of Personnel (PSIPOP 2017)
- 40 first salaries processed
- 23 salary adjustments due to promotion
- 36 Philhealth applications
- 33 ID applications processed
Vouchers prepared and processed:
First Salary - 51
Last Salary - 45
Regular Salaries = 128
Rice Allowance / Food Subsidy = 77
Additional Grocery = 24
RTE = 27
Meal Allowance = 12
Honorarium = 169
Overtime = 7
* Issued the following:
- Service Records: 212
-Certifications for Employment & Compensation: 198
- Identification cards : 329
- Authority to Travel: 57
Employment verification services delivered upon requests
Maintenance of 201 Files of current employees and archival of former employees’ files
Leave Applications: 1, 991
Permit to Leave: 2,889
Daily Time Record Monitored monthly: 261
Leave cards updated monthly: 280
Notice of Salary Deduction: 94
Notice of Infractions served to concerned employees:7
Certificate of Leave credits: 35
Certificates of Attendance (CA Secretariat Officers) verified per month: 19
List of DWOP: 12
Monetization: 43
38
2.5 Human Resource
Welfare and
Development
Employee Welfare Services: (GSIS)
Pre-retirement Services
Implementation of Awards and Incentives
under the Program on Awards and
Incentives for Service Excellence (PRAISE)
Terminal Leave Applications: 9
Report of Days without pay for RETE: 12
Travel Orders: 5
Loans approved: 138 Disapproved: 19
Tasks under GSIS concerns:
Issuance of statement of account (SOA)=23
Retirement computation=16
Tentative computation of Cash Surrender Value=18
Maturity claim computation=1
UMID Card Enrollment=14
Actual claims: CSV=18 / maturity = 1/separation=2
Retirement=1/Funeral=2/Survivorship=2
Reconciliation of records: educational loan=1/consoloan=8/policy loan=2
Membership profile=2 / GSIS clearances=9
Agency Remittance Advice (forms submitted electronically to update data of employees
on personal records and personnel actions) Total of 54 forms covering 353 records of
employees
Complete staff work of required documents for request of extension of services beyond
retirement age including submission and follow up with the Civil Service Commission
Loyalty Awardees for 30 years of service= 9
25 years= 2
20 years=1
15 years=6
10 years=2
Glass plaques were given to awardees for 30, 25, 20,15 years of service while certificate
frames were awarded to 10 year of service awardees/
Additional award of P10,000 each was likewise processed for all 2017 awardees
The PRAISE committee conducted 2 meetings to deliberate on the award for pioneer
employees
A “Salamat, Mabuhay!” tribute was held on January 26, 2017 for the following: Ms.
39
Benefits Administration
Health Services
Rosalinda Haro and Ms. Vilma Cordero of the Technical Support Service and Ms. Venus
Mangibin of the Budget Service
Processed all government and institutionalized benefits of the agency following specific
guidelines and generated payrolls for Secretariat and Proper;
Obligation slips and vouchers processed: 63=Secretariat
202=Proper
Other transactions covering various committees, trainings, loyalty awards, transport
services and contracts for honorarium of speakers, CSC related activities etc. =155
Prepared memos and correspondences for Senior Nurse’ additional retirement benefits
under the magna carta of public health workers/ loyalty award query for Atty. Cesar
Salazar and clothing benefit claims of 1 senior staff / guidelines for specific benefits
The CA clinic provided the following services:
Blood pressure monitoring=160 patients
Blood sugar monitoring=16 times
Nebulization for asthmatics= 5times
Outpatient consultation=2 times
Hospital Conduction= 3 times
Assistance to Bids and Awards (for HMO selection) and attendance to 4 meetings
Updating of Terms of Reference=three times
Requisition of medicine and medical equipment=2 times
Philhealth enrollment= 72 times
Release of Philhealth Cards=72 times
Enrollment of employees to HMO= 282 times
Filing of Reimbursements to HMO= 2 times
HMO ID cards distributed=273
HMO payment processing/bill verification=6 times
Sick leave applications assessed/logged/signed=479
Assisted 92 employees during annual PE
Medical Records disseminated and explained=98
Estimated total of provided medical services= 635
40
2.6 Human Resource
Development
Training and Development
Gender and Development Seminars
Senior Citizens Committee
A total of 124 individual trainings broken down as follows:
January = 16 employees (orientation seminar)
February=5 employees
May=3employees
June=7employees
July=39 employees
August=9 employees
September=11 employees
October=14 employees
November =18 employees
December= 2 employees
Complete staff work including 31 memoranda submitted through channels to obtain
approval / coordinate with institutions/training provider
Issued Travel Orders relevant to Training =113
All liquidation reports submitted on time to the Accounting Service
Training records of CA employees updated and maintained
Attendance to all Technical Working Group meetings and GAD preparation meetings
for various GAD activities
A total of four (4) seminars implemented under GAD:
March: Communicating with Gender Sensitive Language and Gender Sensitivity
Training & Speech Development (agency wide)
April: Gender Sensitivity Language (agency wide)
August: Enhanced Gender Sensitivity Seminar
October: Gender Mainstreaming Seminar
December: GAD Planning and Budgeting for 2019
Database of Employees containing personal information, family relations, educational
attainment, employment information, etc.
Provision of secretariat and administrative support to all senior citizens’ committee
meetings, seminars, out of town meets and conference
41
Other Services:
Student Internship/Practicum
Special Services:
(Other special assignments)
Office Decorum:
- Successful conduct of weekly Monday flag ceremony with complete
documentation of attendance
- Monitoring of wearing of uniforms (Documentation completed)
Linkage services:
- Hosting of Civil Service Commission-Dept. of Foreign Affairs Cluster quarterly
meeting (February)
- Hosting of National Capital Region-CSC monthly meeting of Regional Officers and
Managers (June)
- Attendance to the Legislative Human Resource Management Practitioners meetings
held at the Senate, Senate Electoral Tribunal and HR Electoral Tribunal Offices)
(HRMPs of Senate, House of Reps Electoral Tribunal, House of Reps, Senate
Electoral Tribunal)
- Participation of 30 CA employees and 4 non-organic runners during the CSC-Race to
Serve Fun Run VII in September 2017
Accommodation. and administrative support to allow practicum services of one (1)
student (Mr. Aaron Raine S. Tagle) under the Technical Support Service for 200
hours
Documentation support in CA wide events including anniversary and Christmas
celebrations
(August and December);
Special disbursement services during the June-July Sportsfest Activity (Senate Mini
Olympics); Liquidation Report submitted and completed on September 11, 2017
Special services conducted during the CA Family Day in October
Contribution to the CA newsletter (updates and current developments on personnel
movements, actions and other HR activities)
Meal stubs preparation for the assigned PNP personnel of the Secretariat
42
OFFICE OF THE SERGEANT-AT-ARMS (OSAA)
ACCOMPLISHMENT REPORT
January to December 2017
SUB-PROGRAM
PROJECTS
ACCOMPLISHMENTS
4. Security Affairs
Security Services
Provided security/paging services and maintained peace and
order during committee meetings/hearings, caucuses en banc and
plenary sessions and within CA Secretariat offices.
Attendance to committee meetings/hearings, caucuses en banc
and plenary sessions.
Assigned OSAA personnel as Officer of the Day to augment the
PNP personnel at the CA Information Desk.
Legislative paging services
Provided legislative paging services to the following CA
events:
• Committee Meetings/Hearings (40)
• Caucus en Banc
• Plenary Sessions (17)
Serving of vital documents (Subpoenas,
Warrants of Arrests, Invitations, Notices, etc.
* Delivered 1,653 documents requirements of
nominees/appointees, notices of meetings/caucuses/
plenary sessions, letters, subpoenas, etc.) to the
CA Chairman and Members, Nominees/Appointees,
Oppositors, etc. relative to the confirmation of
appointments/nominations.
• Additional documents to opposition (9)
• Endorsement (108)
• Extension to Submit Doc. Reqs. (5)
• Lacking Documents (142)
43
• Opposition (53)
• Other documents (81)
• Reply to Opposition (9)
• Waiver for non-appearance in Committee Hearing/
• Caucus/Pleanary (16)
• Indorsement/Certificate of Publications (300)
• Referral Letters (529)
• Report to Malacanang (91)
• Other Documents (114)
• To submit Additional Documents (2)
• To submit Documentary Requirements (127)
• Documentary Requirements (290)
• Notice of Meeting Released to CA Members,
• Nominees, Oppositors and Others ( 386 )
Other Security Related Operations
* Conduct Safety and Security Awareness Seminar/
Lectures (2)
* Security Escort/Coverages ( 4 )
44
OFFICE OF THE DEPUTY SECRETARY FOR EXTERNAL AFFAIRS AND RELATIONS (ODSEAR)
ACCOMPLISHMENT REPORT
January to December 2017
SUB-PROGRAM
PROJECTS
ACCOMPLISHMENTS
4. External Affairs &
Relations
Special Events
Provided over-all direction, management, supervision and implementation of the
following projects:
1. Special Events Project
a. CA Anniversary
Prepared the Special Order Constituting the CA Anniversary Committee 2017
Prepared the budgetary requirements for approval of the Secretary
Participated four (4) meetings of the Ad Hoc Committee
Participated four (4) planning, organization and coordination of the conduct of the
CA Anniversary Celebration
Coordinated the physical arrangement for the CA Anniversary 2017
Prepared cash advance for expenses to be incurred during the Anniversary
Celebration 2017
Disbursed funds in accordance with the approved budget
Liquidated cash advance and submitted it to Accounting Service
Prepared & submitted report to the CA Secretary on the sources & obligation of
funds
b. CA Christmas Party
Prepared the Special Order constituting the CA Christmas Party Committee 2017
Prepared the budgetary requirements for approval of the Secretary
Participated in three (3) meetings of the Ad Hoc Committee
Participated in the planning, organization and coordination of the CA Christmas
Party 2017
Coordinated the physical arrangement for the CA Christmas Party venue
Prepared 100 invitations and sent to CA Members and guests
Made calls and/or visited the offices of the CA Members and guests to follow up
the letter of invitation
45
Special Services
Administrative and Clerical
Liquidated cash advance and submitted it to Accounting Service
Prepared & submitted report to the CA Secretary on the sources & obligation of
funds
c. Sportsfest Activities
Prepared the Special Order on Senate Mini-Olympics 2017
Prepared the budgetary requirements for the approval of the CA Secretary
Prepared cash advance for the expenses to be incurred during the Senate Mini-
Olympics 2017
Disbursed funds in accordance with the approved budget
Liquidated cash advance and submitted to Accounting Service
2. Special Services Project
Conducted forty (40) Committee Meetings/Hearings and seventeen (17) Plenary
Identified menu and haute cuisine for the clearance and/or approval of the
Secretary
Prepared forty-eight (48) food/snack stubs for CA staff and Chief of Staff of CA
Members during Committee Meetings/Hearings, Caucuses and Plenary
Supervised & monitored the distribution of food for the CA Staff and Chiefs of
Staff of CA Members during CA Committee Meeting/Hearings, Caucuses and
Plenary
Provided eleven (11) floral arrangements for bereaved families of CA members &
employees
Prepared & submitted FY 2018 Proposed Budget Proposal of ODSEAR
Prepared & submitted FY 2018 Proposed Procurement Program of ODSEAR
Recommended