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2013-2014 School-Based Decision Making Coordinators and Trainers Spring Training
Kentucky Department of Education
Judy LittletonLaurie Cape
Objective for Today’s Session
To assist School-Based Decision Making trainers and coordinators in serving and supporting districts and schools towards continuous improvement in the effectiveness of their SBDM Councils.
Legislative Updates Pertaining to SBDM Effectiveness
*SB 97 (Sen. Givens) Compulsory School Attendance
*HB 180 (Rep. Rollins) Professional Growth and Effectiveness
*SB 56 (Sen. Gibson) requires schools to retain for at least one (1) week a master copy of any digital, video, or audio recordings of school activities without editing, altering, or destroying any portion of the recordings, although secondary copies of the master copy may be edited. The bill requires retention for at least one (1) month of a master copy of any digital, video, or audio recordings of activities that include, or allegedly include, injury to students or school employees without editing, altering, or destroying any portion of the recordings.
Early Graduation *SB 61 (Sen. Wilson) establishes the
option for early high school graduation beginning in the 2014-2015 school year. Also creates the Early Graduation Scholarship Certificate and the processes for awarding it and using it and creates the early graduation scholarship fund to be administered by KHEAA.
*SB 64 (Sen. Humphries) provides a Kentucky Educational Excellence Scholarship Award amount for the fourth year of high school to students who graduate in three years
SEEK Funds for Nonresident Pupils
*HB 182 (Rep. Rollins) allows SEEK funding to be distributed for a nonresident pupil who attends a district in which a parent of the pupil is employed. All tuition fees required of a nonresident pupil may be waived for the pupil.
“Regulation 225”
703 KAR 5:225. School and district accountability, recognition, support, and consequences for Focus and Priority Schools
Describes the process that Kentucky will use/is using to measure the achievement of students, schools, and districts
Provides documentation that Kentucky schools and districts are compliant with the No Child Left Behind waiver
Explains the educational recovery process for Focus and Priority schools
Comprehensive District and School Improvement Plans703 KAR 5:225, Section 9
How should School-Based Decision Making Councils be involved with Comprehensive
District and School Improvement Planning?
Section 9. Comprehensive School and District Improvement Plan Process.
1) Each school or district shall annually develop, review, and revise a comprehensive school or district improvement plan.
2) The structure of a school or district comprehensive improvement plan shall include:a) Executive summary that shall include a vision and
a mission;b) Needs assessment that shall include:
1. A description of the data reviewed and the process used to develop the needs assessment;
2. A review of the previous plan and its implementation to inform development of the new plan; and
3. Perception data gathered from the administration of a valid and reliable measure of teaching and learning conditions;
c) Process for development that shall include:1. Analysis of data to determine causes and
contributing factors;2. Prioritization of needs; and3. Development of goals, objectives, strategies, and
activities based on the needs assessment and root cause analysis, that shall include targets or measures of success, timelines, persons responsible, a budge that includes resources needed and source of funding, and a process for meaningful stakeholder communications and input;
d) A set of assurances, approved by and on file with the local board of education, with a signed declaration by the superintendent that all schools in the district are in compliance with the requirements of the statutes and administrative regulations included in those assurances; and
e) A process for annual review and revision by the school or district.
2013-2014 SBDM Handbook Table of Contents
Chapter Title Page1 School-based Decision Making Statute, 62 Other Kentucky Statutes Related to School Councils Work 193 Bylaws and Policies 244 Roles for School-based Decision Making Stakeholders 305 School Councils and Boards of Education 366 School Council Elections 387 Requirement for SBDM Member Training
478 Communicating with Families and the Community 499 Open Meetings 5110 Committees 5911 Consensus Decision Building 6512 Open Records 6913 Communicating with the Media 7414 Personnel and Staffing Allocations 7715 Minority Educator Recruitment and Retention 8317 Achievement Gaps and Planning Requirements 8918 School Councils and Budgets 9619 Principal Selection (overview) 102
SBDM-Related Roles
Kentucky School Board Association Kentucky Department of Education SBDM
Program Administration Local School Board Superintendent District SBDM Coordinator Principal Certified Staff Assigned To Building Elected Teacher Council Members Parents of Preregistered Students Elected Parent Council Members Council Secretary/”Logistics Coordinator”
District SBDM Coordinator Charge: Support and Guide Councils
Liaison: KDE ↔ District ↔ School Guide and support teacher and parent organizations in the SBDM
election process Arrange for and/or provide council members’ trainings &
ongoing support; Track trainings; Verifications report Review & maintain copies of SBDM-related documents
(bylaws, policies, committee structure & reports, agendas/minutes, CSIP, data used in planning, etc.)
Monitor/Attend meetings Share info, data, and guidance to councils by collaboration
and communication with principal/chairperson Foster a collegial, collaborative, supportive council culture
(help with conflicts, consensus, team-building) Oversee council compliance with Open Meetings/Open
Records Acts and other state statutes and regulations
SBDM ChairpersonFacilitator, Gatekeeper, Organizer
Liaison: stakeholders ↔ school ↔ district ↔ KDE
Facilitate election for additional minority members Lead the council in appointing a secretary or
“logistics coordinator” Guide development of agenda & writing of minutes Facilitate group discussions, following agenda &
Robert’s Rules of Order Facilitate the group decision-making process
Sample Council Secretary“Logistics Coordinator”
Type agendas & minutes Distribute agendas before meetings Facilitate communication of council work
Distribute minutes on the web, via email to stakeholders, display at school, phone, newsletters, signage, etc.
Maintain records documentation Collaborates with district coordinator to distribute and
collect documentation Timekeeper during meetings
2013-2014 SBDM Training Modules
Introduction to SBDM – (6 hours) – Updated Budgets (3 hours) – Updated Bylaws & Policies (3 hours) – Updated Family & Community Engagement (3 hours) –
Updated, additional resources to come TELL KY (3 hours)- will be updated by May KASC Assessment & Accountability (3 hours) –
Updated KASC Advanced Assessment and Accountability
(3 hour) – new Closing The Achievement Gap (3 hour) – New Prichard Committee’s GCIPL – New, coming soon
Additional Family and Community Engagement Resources
Engaging Community Stakeholders in the Continuous Planning Process diagram
Strategic Planning with Community Engagement Focus outline
Stakeholder Groups to Consider for Strategic Planning Partners list – Community List and School List
2013-2014 SBDM Guidance & Resources
New School Guidance - New, coming soon Advisory Council Guidance – New, coming soon Continuous Improvement Planning and SBDM –
New, coming 2014 Data Analysis – New, coming 2014
Election Guidanceo SBDM Handbook, Chapter 6, pp. 38 – 46o Other Resources:
Informational Session for Teacher/Parent Election Representatives
Family and Community Stakeholder Engagement Activity from Continuous Improvement Planning Workshops
Kentucky PTA: http://www.kypta.org/index.php Kentucky Education Association
http://www.kea.org/
Allocationso Determine the number of persons to be
employed’ in each ‘job classification’ in the school.
o Adopting policy and procedures to assist the school council with consultation in the selection of personnel.
o Being consulted by the principal prior to him or her making a recommendation on filling vacancies in all certified and classified positions.
Staffing Allocation Funding Statute
KRS 157.360
a) Except for those schools which have implemented school-based decision making, the commissioner of education shall enforce maximum class sizes for every academic course requirement in all grades except in vocal and instrumental music, and physical education classes. Except as provided in subsection (5) of this section, the maximum number of pupils enrolled in a class shall be as follows:
1. Twenty-four (24) in primary grades (kindergarten through third grade)
2. Twenty-eight (28) in grade four (4);3. Twenty-nine (29) in grades five (5) and six (6);4. Thirty-one (31) in grades seven (7) to twelve
(12).
b) Except for those schools which have implemented school-based decision making, class size load for middle and secondary school classroom teachers shall not exceed the equivalent of one hundred fifty (150) pupil hours per day
KRS 157.360 (13)
Except for those schools which have implemented school-based decision making and the school council has voted to waive this subsection, kindergarten aides shall be provided for each twenty-four (24) full-time equivalent kindergarten students enrolled.
KRS 158.102
Schools shall employ a school medial librarian to organize, equip, and manage the operations of the school media library. The school media librarian shall hold the appropriate certificate of legal qualifications in accordance with KRS 161.020 and 161.030. A certified school media librarian may be employed to serve two (2) or more schools in a school district with the consent of the school councils.
VerificationsNovember 1
• If you plan only to train only SBDM members within your district, the November 1 verifications will suffice as your sign-in sheets.
• If you plan to train SBDM member from multiple districts, you must submit your sign-in sheets to the SBDM mailbox.
kdesbdmprojects@education.ky.gov
Governor's Commonwealth Institute for Parent Leadership (GCIPL)
based on a sixteen-year program of the Prichard Committee for Academic Excellence,
helps Kentucky parents become more involved in improving public schools
to enhance academic achievement for all students
GCIPLSix day training for 30 parents per instituteParticipation is by applicationTraining Topics:
Leadership Communication skillsAnalyzing achievement dataOverview of Kentucky’s P-12 Learning System
Participants create a culminating project designed to engage other parents in their school
GCIPL Contact Information
www.kygovcipl.org
gcipl@prichardcommittee.org
859-233-9849 ext. 231
KET Online SBDM TrainingOnline training for New and for Experienced SBDM Members is still available.
The process for registering is being updated as KET transitions into it’s partnership with PBS.
Updated details on the registration process are forthcoming in SBDM news emails.
For immediate assistance, contact Laurie Cape (KDE) at (502)564-3791 or laurie.cape@education.ky.gov
Or Cynthia Barton (KET) at (859)258-7271 or cbarton@ket.org
How to Receive Your EILA and Be Added to the Endorsed Trainer’s List
Send the following message to the SBDM Mailbox:kdesbdmproject@education.ky.gov
SBDM Staff:I have viewed the SBDM Trainer Webinar and would like to be included on the Endorsed Trainer List.
Questions and Comments
Judy Littleton, Planning Branch Manager
Laurie Cape, SBDM Consultant
Kentucky Department of Education502-564-3791
Judith.littleton@education.ky.govLaurie.cape@education.ky.gov
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