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2011 NERAOC Conference Award Basics
Presented by Susan BowmanAwards Management Division
Office of Grants and Financial Management
National Institute of Food and Agriculture
National Institute of Food and Agriculture
NIFA's unique mission is to advance knowledge for agriculture, the environment, human health and well-being, and communities by supporting research, education, and extension programs in the Land-Grant University System and other partner organizations.
CAROL LANGGUTHDivision Director -2172
Phone: 401-5204clangguth@nifa.usda.gov
SUSAN BOWMANBranch Chief, Br. I - 2240
Phone: 401-4324sbowman@nifa.usda.gov
ADRIENE WOODINBranch Chief, Br. II - 2182
Phone: 401-4320awoodin@nifa.usda.gov
BEVERLY THOMPSONSecretary - 2183Phone: 401-4986
bthompson@nifa.usda.gov
ROCHELLE MCCREATeam Leader, Team 1- 2160
Phone: 401-2880rmccrea@nifausda.gov
DUANE ALPHSTeam Leader, Team 2 -2152
Phone: 401-4326 dalphs@nifa.usda.gov
LASHAWN POWELLExaminer - 2125Phone: 401-1318
vacant@nifa.usda.gov
CHARLES HUNGERFORDSpecialist - 2119Phone: 401-5059
chungerford@nifa.usda.gov
EUGENIA SPOHRERSpecialist - 2118Phone: 401-5058
espohrer@nifa.usda.gov
BARBARA DODSONSpecialist - 2148Phone: 401-6342
bdodson@nifa.usda.gov
BRUCE MERTZ Team Leader, Team 1 - 2174
Phone: 401-5062bmertz@nifa.usda.gov
SONDRA WATKINSTeam Leader, Team 2 - 2170
Phone: 401-4249swatkins@nifa.usda.gov
JANET SCHMIDT**Specialist - 2144Phone: 401-5951
jschmidt@nifa.usda.gov
SHYNIKA LOFTEN**Specialist - 2110Phone: 401-6031
slofton@nifa.usda.gov
LAQUITA PALMERSpecialist – 2117Phone: 401-5774
lpalmer@nifa.usda.gov
SHIRLEY SMITHSpecialist - 2133Phone: 401-5228
ssmith@nifa.usda.gov
KENDRA ARRINGTON**Specialist - 2146Phone: 401-3669
karrington@nifa.usda.gov
Student Intern
GAIL MARTINSpecialist - 2131Phone: 401-0327
gmartin@nifa.usda.gov
AWARDS MANAGEMENT DIVISION Revised 4/19/2011
Division Main Number: 202-401-4986
Linda Toppin - 2123Admin. AssistantPhone: 690-2563
ltoppin@nifa.usda.gov
RONALD DUNMORE Admin Assistant- - 2114
Phone:401-5047rodunmore@nifa.usda.gov
Examiner -Phone: 401-
vacant@nifa.usda.gov
JOSE BERNASpecialist - 2130Phone: 401-6509
jberna@nifa.usda.gov
KRISTIN ABERNATHYSpecialist- - 2142Phone: 401-6848
kabernathy@nifa.usda.go
EULA JORDANLiaison-2140
Phone: 401-0848ejordan@nifa.usda.gov
SHAVON DICKERSONAdmin. Assistant - 2122Phone – 202-401-6437
Sdickerson@nifa.usda.gov
RYAN WILLIAMSSpecialist - 2150Phone: 401-4314
rwilliams@nifa.usda.gov
Examiner – Phone:
vacant@nifa.usda.gov
VACANTAdmin. Assistant – 2116
Phone 401-1652vacant@nifa.usda.gov
VACANTGrants and Agreement Spec.
Phone:vacant@nifa.usda.gov
ARNITA CROSS Staff Accountant - 2181
Phone: 401-8982across@nifa.usda.gov
VACANTAdmin Assistant Phone: 401-4248
vacant@nifa.usda.gov
TAM-THAO NGUYENSpecialist - 2126Phone:690-2943
tnguyen@nifa.usda.gov
PATRICIA MYERSTeam Leader - 2244
Phone: 205-0453pmyers@nifa.usda.gov
TOWANA DESHAZO - 2162Team Leader Team 3
Phone: 401-4155tdeshazo@nifa.usda.gov
BRENDA BARNETTBranch Chief - 2246
Phone 401-6520bbarnett@nifa.usda.gov
Selene GatesSpecialist - 2127
Phone: 720-3512sgates@nifa.usda.gov
DIANE DUBARDSpecialist - 2129Phone: 401-0549
ddubard@nifa.usda.gov
JHARANA SAHUGrants and Agreement Spec. –
2111Phone: 720-1253
jsahu@nifa.usda.gov
STEPHANIE BRYANTExaminer - 2122Phone: 401-0187
sbryant@nifa.usda.gov
Formula Grants Branch
TRACEY ROYSpecialist – 2121Phone 401-3681
troy@nifa.usda.gov
JEFF JACOBSSpecialist – 2113Phone 690-5717
jjacobs@nifa.usda.gov
LISA GLANDERSpecialist - 2140Phone 401-1772
lglander@nifa.usda..gov
ALICIA SIMONSpecialist – 2112Phone 401-6104
asimon@nifa.usda.gov
THOMAS MASONSpecialist – 2115Phone 401-3482
tmason@nifa.usda.gov
DARLENE BROWNSpecialist – 2120Phone 401-4189
dmbrown@nifa.usda.gov
ADAM ANDERSONSpecialist - 2128Phone: 401-4185
aanderson@nifa.usda.gov
AMD Org Chart
AMD Feud
Game 1
1. Name 3 reasons why funds would be withheld on an award.
• Missing or incomplete forms
• Budget details missing or not known at the time
• Late final technical report on a previous award
2. How do I get a first time no cost extension (NCE) for awards under the R & R Terms and Conditions?• Project Director (PD) needs to request a
NCE from the Authorized Representative (AR).
• AR needs to notify NIFA within 10 days of the approval.
• Send notification to NIFA with the AR signature.
3. Name 5 costs that are unallowable
• Entertainment costs, i.e. alcohol
• Incentives, i.e. cash, movie tickets etc.
• Promotional items, bags, key chains, cups, mugs, t-shirts, etc.
• Costs incurred after the expiration date
• Indirect costs charged as direct costs
4. When are meals allowable?
• A meeting where providing lunch is necessary to maintain continuity of the meeting.
• A meeting is held at a remote site where attendees do not have access to dining facilities.
5. When is a PD change required?
• PD is no longer affiliated with the institution
• PD is absent from the project for more than 3 consecutive months
• PD has a 25% or more reduction in time from the project
6. For a PD transfer, what does the original institution need to submit to NIFA to transfer a grant to another entity?• Letter signed by the AR relinquishing the
grant
• Summary of progress to date/final technical report
• Financial Form 425
AMD Feud
Game 2
What information needs to be included on the budget narrative?• Salary information: funded work months for key
personnel and a brief statement of duties
• Itemized list and cost of equipment if required
• Materials and Supplies (general description)
• Travel details
• All Other Direct Costs (items and cost of items)
What is needed for a 2nd NCE under the R&R Terms and Conditions?• A written request/justification to NIFA• The length of time required to complete the
project.
• Summary of progress to date.
• Estimate of funds remaining.
• Signature of AR and PD.
What is needed for a PD change?
• Notification in writing of arrangements signed by the PD and AR.
• The new PD’s vita.
• The new PD’s Current and Pending support information.
For a PD Transfer, what does the new institution need to submit to NIFA to receive a transferred award?• NIFA application forms through Grants.gov
• Current Research Information System (CRIS) Forms
• An updated curriculum vita.
• Project summary and statement of work
What documentation is required for sub-contracts?• Budget and narrative
• Statement of work
• Letter of collaboration/intent signed by AR
What information is in an RFA?
• Who’s eligible
• Funding restrictions
• Proposal due date
• Statutory limitations
• Specific program requirements
AMD Feud
Game 3
1. How will you know that your application has been received by NIFA?• You will receive an e-mail from grants.gov
upon successful submission.• You will receive an e-mail from NIFA after the
RFA closes.• You may phone the Proposal Services Team
(202) 401-5048.• You may e-mail electronic@nifa.usda.gov.
2. What are 4 things that happen when your application is received?
• Application goes through review process.
• Proposal may be recommended for funding.
• Additional information may be requested from program.
• Application is sent to AMD for administrative review and processing.
3. List five pieces of information provided on the Award Face Sheet .• Award amount• Duration of the project• The specific provisions pertaining to your
award• Contact information• Award number
4. List 4 ways to contact AMD.
• E-mail – (awards@nifa.usda.gov)
• Fax – (202-401-1804)
• Mail – (800 9th St, Washington, DC 20250)
• Phone 202-401-4968
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