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Why Youth Exchange
• Key RI Initiative
• Create World Peace and Understanding one student at a time
• Offering Youth the opportunity of a lifetime
• Enhancing Rotarian’s Lives
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Paybacks Can Be Enormous
• Inbound / outbound students – Memorable experience of lifetime
• Rotary members – Opportunity to become true Rotarians– Friendships around the world
• Rotary clubs– Involved in making world a better place
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Schedule
– Year Round: Build School Relationships
– Sept - Dec: Recruit Students
– Sept - Mar: Find Host Families
– Dec: Interview Candidates
– April/May: Outbound Orientation
– Jul - Aug: Student Arrivals/Departures
– Aug: Inbound Orientation
– June / July (following year): Return
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Sharing of Duties
District Duties:• Int’l Relationships• District Functions• Assistance to Clubs
Select Students• State Department• RI Policies• Program Oversight
Club Duties:•School Relationships•Applications•Interview Students•Host Families•Allowance•Local Activities
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CLUB RESPONSIBILITY
Budget – Inbound = $1,600 (+/-)
Budget – Outbound = $500
Include student in activities
Host Families: 2-3 per student• In-home Interview/selection
• Family/couple does not have to be Rotarian
• Criminal Background Checks
Club Counselor
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Three Elements
• Recruiting– Adopt a local high school– Find a champion at the school
• Student Interviews
• Orientations
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Message at School
• Rotary Youth Exchange Program is special and low-cost
• Looking for 20 (or 30 / 40) students from 150 schools in district
• Not right for all students
• Fantastic opportunity for those wishing to be ambassador, learn language, live abroad
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Message at School
• Rotary Youth Exchange Program is special & not-for-profit
• We cannot send their students out without placements for inbounds
• Ages 15 - 18 1/2 --leaders/good grades• No language proficiency required• Fantastic opportunity for increased cultural
diversity at the school
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Qualifications of Rotary Exchange Student
• Good student (upper half of class)
• Willingness to adapt to new situations
• Initiative to get involved in activities
• Willingness to speak to groups
• Attitude for giving to others
THE TRAITS FOR BEING AN AMBASSADOR
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Host Counselor Is Key to Success
• Year-around Rotary contact to student
• Best friend to help solve problems for student and host families– Students 15 to 18 ½ years old and need help– Important small problems get resolved
before they become big problems !!!
• Rotary counselor must want to devote time to student monthly
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Counselor Tasks Begin Before Student Arrives
• Welcome letter/email to student with pictures
• Ensure contact from host families
• Insert articles in club bulletin
• Plan options for school (classes, activities)
• Look for initial set of friends (Interact, …)
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Tasks on Student’s Arrival
• Build rapport (host in home for week-end)
• File important papers (passport, Visa, DS 2019, return airline ticket)
• Medical Insurance
• Open bank account
• Discuss end-of-year tour with student
• Arrange for welcome party
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Some Counselor Responsibilities
• Be the “best friend” for the student
• Support host families
• Serve as link from club to student– Help to get club involved
• Transition students from family to family
• Monitor student progress in school
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Budgets
• Student allowance: $100 per month• Other (Rotary lunches, Holiday present, …)• District activities paid by District
– Orientation Week-end– Havasu Falls– Grand Canyon– RYLA– District Conference
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RI’s New Student Protection Policies
• Host family and volunteer applications
• In-home interview with host families
• Training to be conducted on Internet
• All host counselors attend orientation
• District Youth Protection Officer
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For More Information
• Youth Exchange Officer 2006-2007– Joe Waesche
• 928-772-1417 (H)• 928-445-9240 x2035 (W)• 928-925-5068 (C)
• Inbound Exchange Coordinator– Carl Balderson
• 623-376-2575 (H)• 602-250-3401 (W)• 602-320-0882 (C)
• Orientation Coordinator– Lori Kobriger
• 602-494-0928 (H)• 602-309-1448 (W)
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