View
214
Download
0
Category
Tags:
Preview:
Citation preview
1
New York . West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles
www.astrixtechgroup.com
Selecting The Proper LIMS A Systematic Approach To Guarantee A Successful
Implementation
Astrix Technology Group
Robert Walla
3
Automobile House
NEMC 2011
Usually Purchased Based On High Level Requirements
Major Life Purchases
4
Must Be User Friendly Must Operate On Windows Must Operate On The Internet Must Be Able To Track Samples Must Perform QC Must Generate Reports
NEMC 2011
LIMS High Level Requirements
5
Requirements
NEMC 2011
Approximately 100 Commercial LIMS And They All Can Meet Those High Level Requirements
LIMS Operate At The Granular Level Of The Organization
6
High Rate Of Failure
NEMC 2011
50% Of All LIMS Initiatives Do Not Get Fully Implemented, Do Not Meet User Expectations Or
Fail Outright.
7
Must Be Able To Track Samples
NEMC 2011
LIMS Requirements Decomposition
• Does It Track Split Samples?• How Does It Track Redos?• Does Each Container Have A Unique Number?
• How Does It Handle Broken Bottles?• Can The LIMS Record That the Sample Was Not Received?
8
Typical LIMS Evaluation
NEMC 2011
Ask A Colleague Internet Search Attend A Conference Invite Vendor To Perform Demonstration
This Approach Only Addresses High Level Requirements
9
LIMS Risk Components
NEMC 2011
Under Estimate Configuration Vague Integration Requirements Data Migration Component Unrealistic Schedule Lack of Sufficient Budget
10
Work Process Evaluation and Requirements Analysis
Develop Request for Proposal and Score Results
Vendor Demonstrations and Score Results
NEMC 2011
LIMS Selection Systematic Approach
11
NEMC
Interviews
• Include All Stakeholder Groups
• Segment By Functional Area
Decompose Requirements
Prioritize
Work Process And Requirements Analysis
12
NEMC 2011
Target System
Sample Analysis
Tune Instrument
Tune Pass?
No
Run Calibration
Calibration Pass?
No
Yes
Yes
Sequence File
Create Control Charts
Pass QC?
Review Data
Yes
No
Print Charts
Calculate Limits
Data Transfer
LIMS
Analyst Notification
Re-AnalyzeSample?
Yes
No
Update Status
Sample Storage
Dispose of Sample?
Discard Sample
Yes
No
Refer To Data Review
Process
Begin Semi-Voa Analysis
or Data Review
Please Describe How Your System Conforms To The Semi-Volatiles Analysis and Data Review Process___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
13
NEMC 2011
Requirements Matrix
Number Description Type Priority StateVendor
Response Comments6 The LIMS should contain a Calendar with scheduling capabilities 1 C
6.1 The calendar should be public to all groups FN 1 F6.2. The system should allow for individual group calendars FN 1 F6.3. The calendar should allow for coordinating/organizing sampling schedules FN 1 F6.4. The calendar should display projects according to their projected collection dateFN 1 F6.5. The calendar should display the project name FN 1 F6.6. The calendar should display the projected number of samples FN 1 F6.7. The calendar should display the analyses method FN 1 F
7 The LIMS must capture Project/permit information 1 C7.1 The system must capture Project/permit name FN 1 F7.2. The system must capture the permit number, if applicable FN 1 F7.3. The system must capture the name of the project manager FN 1 C7.4 The system must capture the contact information FN 1 C
7.1.1. Contact name FN 1 C7.1.2. Contact phone number FN 1 C7.1.3. Contact email (if any) FN 1 C7.1.4. Contact web address (if any) FN 1 C7.1.5. Fax (if any) FN 1 C7.1.6. Cell phone (if any) FN 1 C
14
NEMC 2011
RFP Components• Business Overview
• Organizational Structure
• Work Process Descriptions
• Process Flow Diagrams
• Requirements Matrix
• Vendor Response Forms
Request For Proposal
15
NEMC 2010
Conformance To Requirements (Weighted
Evaluation)
Industry Experience
Company Profile
Cost
RFP Evaluation
16
NEMC 2011
LIMS RFP Evaluation Score Sheet
Line Section Score
1 Item B: Proposer's Questionnaire, Questions 11, pg. 63 of RFP
2 Item B: Proposer's Questionnaire, Questions 13, pg. 63 of RFP
3 Item C: System Requirements Response Form, pgs. 65-156 of RFP
4 Item D: Process Flows, Sample Receipt, D1, pg. 158 of RFP
5 Item D: Process Flows, Volatile Analysis, D2, pg. 159 of RFP
6 Item D: Process Flows, Semi-Volatile Analysis, D3, pg. 160 of RFP
7 Item D: Process Flows, Air Analysis, D4, pg. 161 of RFP
8 Item D: Process Flows, Metals Analysis, D5, pg. 162 of RFP
9 Item D: Process Flows, Wet Chemistry, D6, pg. 163 of RFP
10 Item D: Process Flows, Toxicity, D7, pg. 164 of RFP
11 Item D: Process Flows, Microbiology, D8, pg. 165 of RFP
12 Item D: Process Flows, Ocean Assessment, D9, pg. 166 of RFP
13 Item D: Process Flows, Process Control, D10, pg. 167 of RFP
14 Item E: Vendor Product Information, Current Products, Configuration and Migration Path, pgs. 168-169 of RFP
15 Item E: Vendor Product Information, Support and Updates, pgs. 170-171 of RFP
16 Item E: Vendor Product Information, System Implementation, pg. 173 of RFP
17
NEMC 2011
Demonstrate How System Conforms To Requirements and Workflows
Not A Sales Demonstration
Standardize Demonstration Using Custom
Demonstration Scripts• Vendor and Product Overview
• Demonstration Data
• Demonstration Tasks
Product Demonstration
18
NEMC 2011
Functional Business Area: Project Creation Demo Script No.: 2
Description:Demonstrate how to create and modify a project.Demonstrate how to create bottle kits, labels and Chain-of-Custody forms.Demonstrate how to create ad hoc sampling events.
Step Req. # Requirement Description Evaluation Comments
1 N/A Prior to the demonstration date, enter the information described in Section 4.1.
2 4.5 Add a sample location described below to the existing project named “Hyperion NPDES”:Location: Location CClient Contact: Mark ClientComposite Sample Collection Date: 7/13/07 Project Manager: Mas DojiriDate Due: Default TATAdd the same parameters and associated data to this sampling location that have been previously added to the other locations (Aluminum, Beryllium, Cadmium).
3 4.5,4.8,4.9
Modify the schedule of the “Hyperion NPDES” project based on the information below:Location: Location CParameter: MBASSampling Frequency: Monthly
4 1.3 Print a bottle list kit for the “Hyperion NPDES” project.
5 N/A Change the bottle lot numbers to reflect the current lot in the “Hyperion NPDES” project.
6 7.1 Print the bottle labels for the “Hyperion NPDES” project. Labels should include individual bottle tracking information.
7 6 Print the Chain-of-Custody forms for the “Hyperion NPDES” project.
19
Demonstration Do’s and Dont’s
NEMC 2011
Schedule Enough Time If You Don’t See it - Ask Keep To The Scripts The Goal Is Not To Trick The Vendor
20
Cost Analysis
NEMC 2011
Compare Apples To Apples Licenses Services
Support Cost Should Include All Demonstrated Functionality
Level of Effort Must Make Sense
21
NEMC 2011
LIMS Implementations Are High Risk
A Systematic Approach Will Reduce The Risk
Results In The Selection of the Proper LIMS With A realistic Schedule and Budget
Summary
An Experienced Partner Can Assist With Implementing A Systematic Approach
Recommended