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1
Dynamic Learning Maps Consortiumfor West Virginia Test Coordinators
September 29, 2015
The present publication was developed under grant 84.373X100001 from the U.S. Department of Education, Office of Special Education Programs. The views expressed herein are solely those of the author(s), and no official endorsement by the U.S. Department should be inferred.
2
Introducing DLM Staff
• Meagan Karvonen
• Mariel Zeller
• Nancy Keating
3
Purpose of Today’s Meeting
• To prepare West Virginia’s District Test Coordinators to train their Test Administrators (TAs) for the 2015-2016 DLM assessment
• To help familiarize the Test Coordinators on the DLM website and the DLM Manuals for all materials
4
Today’s Agenda
• Required Test Administrator Training
• What’s new in DLM this year?
• Roles and Responsibilities of district staff
• Educator Portal overview and demonstration, including what is new for 2015-16
• Information about data clean-up
• Q & A
5
OVERVIEW OF 2015-16 DLM TRAINING
6
Quick Comparison
2014-15• Delivered in EP• Educators could self-register
– EP accounts, choice of modules
• All test administrators took 7 modules– Confusion due to design of PD
feature in EP
• Successfully complete all 7 = prerequisite for access to student TDE login information
• Professional Development Modules on DLM website
2015-16• Delivered in Moodle• Educators registered manually
(using EP user information)• Some state customization of
training courses• Options for new vs. returning
test administrators• Successfully complete all
requirements = prerequisite for access to student TDE login information
• Professional Development Modules still on the DLM website but reorganized
7
Why Use Moodle ForRequired Training?
• DLM made changes in training based on feedback, an ad-hoc committee, and internal discussions.
• Moodle has better video and audio quality than EP.
• Moodle provides functionality that overcomes bandwidth issues and heavy demands on district technology systems.
• Moodle has features to make training a meaningful learning experience for educators:– Guidance on which quiz questions were missed– Additional information to help teachers learn more about
a missed question before retaking the quiz
8
Key Required Training Changes
• New Test Administrators take four modules.
• Returning Test Administrators take one module.
• Only the role of “teacher” is uploaded into Moodle.
• Only “teachers” are required to pass the quizzes.
• Non-teachers are also able to take the training but are not automatically enrolled.
9
Two Training Options
• Self-Direct Required Training:– For new Test Administrators– For returning Test Administrators
• Facilitated Required Training:– For new Test Administrators– Not available for returning Test
Administrators
• Both options in Moodle
10
Self-Directed Training for New TAs• Test Administrators complete all training and
quizzes at their own pace.
• Training activity consists of videos and short unscored activities in Moodle.
• Individual post-tests for each module must be passed:– ≥80% is successful completion; – unlocks next module
• Training typically takes between 3.5 and 4 hours.
11
Facilitated Training for New TAs• New Test Administrators attend a workshop with
other educators.
• Training activity also consists of videos/short unscored activities but in a group setting.
• Participants individually access Moodle and take post-tests: – ≥80% success completion required– unlocks next post-test
• Facilitated training may include an additional half day of hands-on training in Educator Portal or other activities.
12
Content for New TAs• Module 1: About the DLM System
• Module 2: Accessibility by Design
• Module 3: Computer & Teacher Administered Testlets
• Module 4: Preparing to Administer the Assessment
• Module 5: Who are the Students with the Significant Cognitive
Disabilities.
13
Post-Tests for New TAs
• Post-tests consist of both True/False and multi-select multiple choice items.
• Multiple testing attempts are allowed.
• Quiz is no longer available after successful completion of the next part.
14
Training for Returning TAs• This course is designed for the Test
Administrators who completed all training requirements in 2014-2015.
• Training time:– Video: <24 minutes– Post-test: about 20 minutes
15
Identifying Returning TAs
• A returning Test Administrator is an educator who passed all required training modules, had the role of “teacher”, and had an active Educator Portal account during the 2014-2015 school year.
• If a returning Test Administrator is registered as a new Test Administrator, that TA should notify the DTC. The DTC will contact the DLM Service Desk to get the registration corrected if appropriate.
16
Training for Returning TAs
• If the module is not successfully completed on the first attempt, additional training will be required.
• Additional training may take an additional 30 minutes to 4 hours, depending on the areas in which the test administrator was not successful on the first attempt.
17
Content for Returning TA Training
• Participants will learn how to prepare for the DLM Assessment
– Review the components of the DLM Alternate Assessment System.
– Clarify the security demands of the DLM system.
– Review accessibility options and allowable practices.
– Review test administration practices.
18
Available Resources
• DLM Website for West Virginia
• Guide to Required Training– For participants (test administrators)– Overview of what is expected (content, course
design)– Step-by-step instructions for Moodle with screen
shots
• Facilitator Guide to Required Training– Short overview of content & responsibilities– How-to for Moodle (same as participant guide +
facilitator resources area)
19
Professional Development Modules
• Professional Development Modules are on dlmpd.com and not in Moodle.
• PD modules are reorganized in two lists– Claims – Alphabetical
• Self-Directed Learning Modules Check-Off Sheet
20
REQUIRED TRAINING IN MOODLE
Educator Portal & MoodleTA has account in Educator Portal
Moodle account created
TA completes all training requirements
Completion status marked in EP
training.dynamiclearningmaps.org
WV’s Courses
• Test Administrators only see their own course
• WV facilitators see all three
24
How Educators are Enrolled
• DLM staff retrieve current user records from EP; check against file of those who completed in 2014-15–Match = returning test admin course – No match = new test admin course
• DTC has permission to request change into returning course
• Process is not automatic. May take ~5 business days.
25
Inside Moodle
• Username = same email as EP• Temporary password must be
reset at first login• Test administrators will only see
one course• In WV facilitators will see all three
courses
26
After Completion
• Automatically generates certificate if they want one for their own records
• DLM staff periodically sweep through the gradebook to find TAs who have completed all training and are ready to be marked in EP as having met all requirements– This process is not automatic. May take
2-5 business days.
27
Monitoring in Moodle
Course Monitoring Guide – Handout
Check Test Administrator enrollment in Moodle.
Monitor completed quizzes.
Who received a certificate?
training.dynamiclearningmaps.org
1. Login and navigation
2. Facilitator resources
3. Overview of course for new TAs
4. Monitoring procedures
29
Facilitator Hints
Check Moodle enrollments 7-10 days in advance of scheduled training session–Work with staff to make sure missing
people have their EP accounts correctly configured
Check technology configuration in advance – make sure videos work with local settings
30
Likely Hot Topics
1. I can’t get to the professional development tab in Educator Portal?
2. But I did this last year!3. What is my username and password?4. Do I have to take facilitated AND self-
directed?5. I just finished the course five seconds
ago. How come I can’t see my student’s password?
6. How do I prove I finished?
31
Support for Moodle
DLM Service Desk:
dlm-support@ku.edu
(See Participant and Facilitator Guides to Required Training)
32
WHAT’S NEW IN 2015-16
33
Improvements This Fall
• The system has the ability to recognize users by assessment program.
• Self-registration of user in Educator Portal is disabled.
• The View Student user interface aligns with the enrollment upload.
• Students’ username and password are visible on the individual student’s record screens after the Test Administrator meets all training requirements.
34
More Improvements
• Pre-populate organization hierarchy information in drop-downs is based on user roles.
• System-related announcements will be displayed in Educator Portal.
• The display of the active tabs has been improved.
35
More Improvements (continued)
• Student’s current grade level is added to PNP extract.
• Ability to exit a student through the user interface.
• ITI: – Teachers no longer need to select
content area, claim, conceptual area. – All EEs in the blueprint for the selected
rosters content area will appear in a single drop-down.
36
More Improvements (continued)
• New user interface in “reports” for selecting a district and school
• First Contact Survey: – Re-launched with updated
questions, fewer required questions, UI enhancements
– Updated status messages to provide more direction for users when submitting survey
37
KITE Test Delivery Engine (KITE Client)
IMPORTANT!• KITE Client 2.0 Release: Windows,
Mac, and iPad– No new client for Chromebook
• Download and install on testing devices this fall
38
What else is new this year?
West Virginia-specific handout
39
Test AdministrationScience Field Test:
• Main window for the Science Field Test is Nov. 9 – Dec. 2, 2015.
• “About the Science Field Test”
• http://www.dynamiclearningmaps.org/content/science-fall2015-test-admin
Spring Test Administration Window• April 4-June 3, 2016
– Dates are enforced in KITE
40
ROLES AND RESPONSIBILITIES
41
Data Steward Manual
• See the quick reference handout.
• A full list of roles in section, “Assign a User Role or Multiple Roles” in the Data Steward Manual.• Abbreviations for roles are required
when uploading a user .csv
42
Test Administrator Responsibilities
• Double/triple check ALL student data.
• Make sure First Contact and PNP are updated.
• Use the Instructional Tools Interface if
desired. (optional for West Virginia)– Review Blueprint for tested Essential
Elements.
43
DEMONSTRATION OF EDUCATOR PORTAL
44
Educator Portal• For the optimal experience, use Mozilla
Firefox.
• Copy/paste this link into Mozilla Firefox• https://educator.cete.us
• Other browsers are also supported.
• Check the DLM website and the Technical Liaison Manual for specific guidelines.
45
File Template Uploads
• User and enrollment data extracts are updated to match* the new uploads
• Upload templates are available through Educator Portal
• Improved error messaging for uploads with the ability to download a .csv of errors for troubleshooting
46
File Templates for West Virginia
• Data Steward Manual– File template field definitions
• Upload templates in order:
1. User File Template sample
2. Enrollment File Template sample
3. Roster File Template sample
• Organizational File for West Virginia
47
Everyone’s Responsibility
• Check your name, e-mail address, educator ID, your roles, your buildings, your students’ names, rosters, and all other listed information.
• The DLM teacher ID remains the same even if the teacher’s name changes.
48
First Contact• Data was carried forward from 2014-15
unless student has a new student ID.
• Some questions were removed and others were added.
• Responses for expressive communication and academic items are required.
• Some items are optional but highly recommended because of the impact on further test development.
49
Personal Needs and Preferences Profile (PNP)
• Data was carried forward from 2014-15 unless student has a new ID.
• The Accessibility Manual provides guidance with the decision-making process.– See the section, “Guiding Questions for
Discussion and Selection of Appropriate Accessibility Features and Supports.”
50
Instruction Tool Interface (ITI)
• The use of ITI is optional for West Virginia teachers.
• ITI is used for instructionally embedded testlets.
• ITI opens when the testing window opens on November 5, 2015.
• ITI closes briefly around each software release (usually over a weekend) and during the winter holidays.
51
Checking and Data Cleanup
• The cleanup process is similar to 2014-2015.
• Use the data extract files.
• Cleanup is critical to accuracy of student reports and the GRF.
52
Questions?
53
For more information, go to: www.dynamiclearningmaps.org
For Professional Development, contact:dlmpd@unc.edu
For the DLM Service Desk, please contact:855-277-9751 or DLM-support@ku.edu
The present publication was developed under grant 84.373X100001 from the U.S. Department of Education, Office of Special Education Programs. The views expressed herein are solely those of the author(s), and no official endorsement by the U.S. Department should be inferred.
54
THANK YOU!
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