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COMMUNITY EVENTSFUNDRAISINGTOOLKIT
A STEP-BY-STEP GUIDE TO
FUNDRAISE FOR MILTON DISTRICT
HOSPITAL FOUNDATION
Thank you
Thank you for your interest in supporting the Milton District Hospital Foundation by
hosting an event! Your fundraising efforts have an incredible impact on the patients
at Milton District Hospital. There’s no better expression of community than an event.
An event brings a great number of people together, and together is the best way to
make a difference in the lives of the people in our community.
Since you’ve chosen us, we want to make it easy for you. This step-by-step toolkit
will help you plan your event successful from start to finish.
About MDHF
A registered charity founded in 1980, Milton District
Hospital Foundation (MDHF) works to raise funds for
Milton District Hospital (MDH), site of Halton Healthcare
Services (HHS).
As the government does not provide all of the funding
for hospital equipment needs, MDHF raises funds to help
purchase these vital medical equipment and improve
the facilities. This is done through annual fundraising
initiatives, community events, and various programs. All
donations made to MDHF remain in Milton.
Our community partnerships are an important part of
the fundraising activities of Milton District Hospital
Foundation. Each year community partners raise more
than $110,000 for the Milton District Hospital
Foundation! Beyond the funds raised, these events also
create awareness about the hospital and bring new
support to the Foundation.
We want you to be successful, so we’ve developed a
guide to assist you in the planning of your event. Please
contact the Foundation office to discuss the specifics
needs of your event. We are always happy to assist you!
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Where to start?
10 Steps to a Successful Event
No idea is too big or too small. Make it fun! The word fun is in fundraising
for a reason! Feel free to be creative, and pick an event that will appeal to
your audience. Here are some ideas to get you started:
Brainstorm Ideas
Golf Tournaments
Anniversary/Birthday Celebrations
Sports Events
Scavenger Hunt
Galas & Dinners
BBQ
Bake Sale
Fashion Show
Auctions
Seasonal Party
Establish your Goals and Budget
Set realistic and measurable financial goals and identify all possible sources
of both income and expenses. Get what you can donated from local
businesses or friends. These goals will ensure that every penny raised is
going to help MDHF!
Set a Date and VenueWhere and when will the event take place? Make sure there isn’t another
big event on the same day. You don't want to be competing for your
audience's attention!
Tell us about your event
Fill out our event proposal form. All Community Partner Events must be
approved by the Foundation office prior to the event. Upon approval please
keep in touch with the foundation, we have plenty of resources to help you
along the way.
Create a timeline to ensure your event is well organized. Set dates for
sending out invitations, making follow up calls, booking suppliers etc. This
will help you have a stress free planning experience! We have a Special Event
Planning Checklist to guide you.
Plan Ahead
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Fundraise!
What else can you do at your event to raise more money? As you plan your
event think of other ways to obtain additional funds from the supporters.
Promote your event
Think about who you are targeting and how they will best receive the
information e.g. emails, Facebook, Twitter, posters, flyers or a combination.
Enjoy your event!
The day of your event has finally arrived! With your well-thought out planning in
advance, make sure you take time to enjoy your event. You deserve it!
All funds must be submitted within 60 days of the event to the Foundation.
Please note that there are very limited situations where charitable tax
receipts can be issued for community events.
Collecting Donations and Wrap up
0After the fun is over say thank you!
Make sure you give thanks and acknowledge everyone who attended, sponsored,
and supported the event.
Support from the Milton District Hospital Foundation
MDHF LogoYou may include the MDHF logo in your event's promotional materials. Please note that you
must obtain MDHF approval for logo placement in your marketing materials prior to public
use.
Promotion
MDHF will help you promote your event in the following ways:
Promote your event on our Upcoming Events calendar on the Foundation website
MDHF Social Media
Distribute event information to hospital physicians, staff and volunteers
Cheque presentation to celebrate your fundraising successes
725 Bronte St S, Milton, ON L9T 9K1
Charitable Registration #119245330 RR0001
Phone: 905-876-7014
Fax: 905-693-9199
Email: info@mdhf.ca
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