New Tools for Abila MIP AP Automation

New Tools for Abila MIP AP AutomationStreamline AP processes through the power of Microsoft SharePoint…

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Today’s Presenters

Jeannie HuckstepNonprofit Practice DirectorNet@Work

Kyle ConquyECM Practice DirectorNet@Work

Webinar Details Presentation is roughly 1 hour All phone lines are muted If anyone has any questions during this webcast – please type them in your question box located at the bottom of your webinar panel

Agenda Current accounts payable reality

Challenges of automation

Solution overview: Automation in action

ConnectPoint Document Management demo

Closing - Q&A

Who is Net@Work?

Net@Work Solutions

ERP/Fund Accounting

Implementations(Abila MIP, Sage ERP X3,

Sage 500, Sage 300, Sage 100, Sage Pro/PFW)

CRM Implementation

s(Sage CRM,

SalesLogix, Act!)

HRMS/Employer

Implementations

(Sage HRMS)

Web Development &

eCommerce(Magento, Joomla)

Mobile Application

Development(Windows 8.1, Android, iOS)

ECMImplementations

(Microsoft SharePoint, Office 365, FileBound,

Altec doc-link, Gradient GScan, PSIGEN PSI:Capture)

Business Intelligence, Analytics & Reporting

IT Infrastructure & Managed

Services(Office 365,

Virtualization, Windows/Server)

ECM andSharePoint Practice

SharePointEnterprise Content Management (ECM) • Document management• Records management• Workflow and process management

SharePoint (2003, 2007, 2010, 2013, Online) • Intranet, extranet and portal solutions• Document and records management

solutions• Website and branding solutions• Full custom development and consulting• End to end support for SharePoint

• On premise• In the Cloud with Office 365 (SharePoint online)

The Reality of Accounts Payable

Why Automate Your Accounts Payable Processes?

Average cost to process an invoice: ~$12

Companies with a high level of automation have half the processing costs of non-automated companies, with a median cost to process an invoice of $6 and as low as $2

If you process just 1,000 invoices per month savings could reach over $72,000 per year…

Reality facing AP Departments Today

>60% of incoming mail are AP invoices >90% of required AP processing is manual entry of data from paper invoices Resulting in: Errors Inefficiencies

Why Change?

Improved data accuracy Reduce paper handling Reduce time between receipt of invoice and posting

Avoid late payment penalties Quicker month, quarter and year-end close AP staff are knowledge workers – allow them to focus on higher value tasks

Turning Raw Data into Smart Data

Examples of Raw Data: Invoice details:

Date P.O. number Invoice number Supplier details

Info is extracted, tagged and validated Seamless integration to MIP system Smart Data that is searchable, reportable and ready for automation through workflows

Communication Challenges

Multitude of Devices

Information Explosion

ComplianceNecessity

Multigenerational Workforce

1.4X

44X

Challenges of Managing Documents

Managing Paper Documents

Managing Electronic Documents

Managing Business ProcessesUsers perform

tasks differently

Maintain consistent security

Obtain proper reporting

Multiple tools and systems

Many types of content

Difficult to track versions

Accurate auditing

World’s largest (worst) repositories

15

E:/OnMyHardDrive/NotInDocumentMgmtSystem/GrowingEveryDay/ NoEndInSight/WhenILeaveYouWillNotFindWhatYouNeedInThisMess/ SomeOfTheInformationRelatesToContractsWorthBig$$ToOurCompany

Today’s Challenge: Handling Paper

Compelling Factors$ Offsite storage of paper$ Office floor space cost$ Security of paper assets$ Audit prep and execution$ Dispersed workforce$ Copy, fax, and courier costs

An averagepaper document

gets copied19 times**

$220 in Laborto reproduce a lost document*

$120 in Laborto find a misfiled paper document*

$20 in Laborto file a paper document*

There are over4 trillion

paper documentsin the U.S. alone,growing at a rateof 22% per year**

* PricewaterhouseCoopers ** Coopers & Lybrand

Starting Point: Focus on Paper Content

ShippingCourier Costs

Fax Paper /Phone Costs

CopiedDocuments

Consumables

Handlingof Paper

OffsiteStorage

File Cabinets Processes

With the average cost of each wasted page being about 10 cents, a company

with 200 employees could be spending around $30,000 per year on wasted prints

Solution Review

ECM Process

Store &Manage

Send to ERP

Index

Capture

ApproveSearch & Retrieve

Collaboration

Search

Enterprise Content Management

Document Retention

Workflow & Automation

VersionControl & History

Reporting

Auditing

Paper

Electronic Files

Emails

Abila MIP + Microsoft SharePoint …Better together

ConnectPoint Document Management seamlessly integrates your Abila MIP software with Microsoft SharePoint providing you with: • Access to documents from within

Abila MIP

• Full document/record lifecycle management

• Automated approvals

• Enterprise search and retrieval

• Security and compliance controls

• Reduced storage & operating costs

• Reduced data entry time

• Cloud collaboration

ConnectPoint Process

Seamless AP ProcessingConnectPoint Document Management delivers

How do I automate my AP process?

Import into SharePoint

SharePoint Document Library

Abila MIPApproval Workflow

Retrieve andReview

Automate andApprove

Store andView

Capture andIndex

Reduce the amount of paper & storage Capture the electronic document & index Store the documents in a repository

Faster response times with improved efficiency Automate the approval process Review, approve & push to SharePoint

New invoices are automatically created in Abila MIP Fund AccountingAccess invoices & related documents

ConnectPoint Viewer

ConnectPoint Search

ConnectPoint Indexing

ConnectPoint Workflow

Demo

Reduce paper – centrally store and manage documents with full

lifecycles

Documents are accessible through any web browser

TRUE document management – version control, retention, disposition

Facilitate structured document authoring and collaboration

Archive or dispose of documents with full rules/routing management

Document Management

ConnectPoint Document Management Benefits

Increased processing speed: 1-3 days versus avg of 14 days

Approve invoices, purchase orders, proposals, etc.

Automated document routing to appropriate people/departments

Automatic notifications and alerts

Full workflow history and auditing

Total cost to process an invoice $2-$6 versus avg of $12-$20

Automate Business Processes

Easily search and retrieve relevant documents

Configurable search scopes to target specific departments

Proactive feed updates for your documents

Full security trimming on all searchable content

Web analytics to understand what your employees are looking for

Enterprise Search

Pull information from MIP– validated metadata

Push information to MIP– reduce data entry

Automate document indexing

Leverage data to automate processes

Preserve system security

Integration with Systems

ConnectPoint

Document Manageme

nt

Quantifying ROI

One way…

Plug in your numbers

And get your results…

“Before” Automatio

n cost

“After” Automatio

n cost

Cost savings (ROI)

Thanks for attendingFor additional information, please contact:Kyle Conquy, Net@WorkECM Practice Director kconquy@netatwork.com Q&A

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