View
472
Download
4
Category
Preview:
Citation preview
Welcome!Mastering Workplace Performance Seminars
presented by: Jason W. Womack, MEd, MA
Jason@WomackCompany.com US 805 640 6401
UK 020 8144 7000 www.WomackCompany.com
1
2
2
2
Maximize your focus &
facilitate your workflow.
Please review those three paragraphs, and underline just 3 words that stand out to you as significant to your personal development and professional success.
3
Mastering Workplace Performance
4
Mastering Workplace PerformanceThe Womack Company (www.WomackCompany.com)
4
Mastering Workplace PerformanceThe Womack Company (www.WomackCompany.com)
Jason W. Womack, MEd, MA, expert speaker/author
4
Mastering Workplace PerformanceThe Womack Company (www.WomackCompany.com)
Jason W. Womack, MEd, MA, expert speaker/author
Clients include: Bank of America, Timken Aerospace, Related, New York Life Insurance Company, Credit Suisse (Offices in: New York, The Bahamas, London, Raleigh, Zurich), US Navy, University of California-Berkeley, Native American Health, Harvard Business School, The World Bank, World Wildlife Fund, United Way, Wells Fargo, Edward Jones, EADS-North America
4
Mastering Workplace PerformanceThe Womack Company (www.WomackCompany.com)
Jason W. Womack, MEd, MA, expert speaker/author
Clients include: Bank of America, Timken Aerospace, Related, New York Life Insurance Company, Credit Suisse (Offices in: New York, The Bahamas, London, Raleigh, Zurich), US Navy, University of California-Berkeley, Native American Health, Harvard Business School, The World Bank, World Wildlife Fund, United Way, Wells Fargo, Edward Jones, EADS-North America
What I plan to share with you today...
“Solutions For the Speed of Life”
4
5
JasonWomack / TheWomackCompany
Please Open to Pages 3-4Please fill in the blank lines for each category.
Simply write down what you think about.
Spelling does NOT count
No one will see this but you
Go for quantity...leave prioritization and significance behind
Please write as many as possible!
6
Practice makes Habit!
7
Practice makes Habit!
What you usually have done by 11am.
7
Practice makes Habit!
What you usually have done by 11am.
Tools/systems you use dai ly.
7
Practice makes Habit!
What you usually have done by 11am.
Tools/systems you use dai ly.
Things you do weekly to rest, relax and rejuvenate.
7
Our Philosophy of Productivity
Be, work and live at your 100%
8
2 Questions to Ask About Work*
10
*My definition of Work found at: www.JasonWomackBlog.com
2 Questions to Ask About Work*
What will this look like when I am done
10
*My definition of Work found at: www.JasonWomackBlog.com
2 Questions to Ask About Work*
What will this look like when I am done
What do I need to do next to get started?
10
*My definition of Work found at: www.JasonWomackBlog.com
3 Kinds of Work We Have
12
3 Kinds of Work We Have
Work we have to think about
12
3 Kinds of Work We Have
Work we have to think about
Work to manage over time
12
3 Kinds of Work We Have
Work we have to think about
Work to manage over time
Work to do sooner than later
12
4 Limited Resources We Manage
14
4 Limited Resources We Manage
Time
14
4 Limited Resources We Manage
Time
Energy
14
4 Limited Resources We Manage
Time
Energy
Focus
14
4 Limited Resources We Manage
Time
Energy
Focus
Tools/Systems
14
How it works...Tools/Systems
Focus
Energy
Time
15
16
To effectively manage your self and your time...
17
To effectively manage your self and your time...
Primary focus...
Thinking Process/Methodology
17
To effectively manage your self and your time...
Primary focus...
Thinking Process/Methodology
...and then figure out the:
System/Tool/Technology
17
18
#1: Set up your Daily Dashboard...
and look at it several times each day.
www.OutlookDashboard.com
18
21
Paper Systems to set up a dashboard include:
Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
22
Digital Systems to set up a dashboard include:
Palm DesktopLotus NotesgMailMicrosoft OutlookMicrosoft Entourageetc
This is what we call: The Outlook Dashboard
Visit http://www.OutlookDashboard.com
24
CONTROL + SHIFT + M =A New E-mail Message
(While you’re reviewing your calendar!)
24
CONTROL + SHIFT + M =A New E-mail Message
(While you’re reviewing your calendar!)
26
26
CONTROL + SHIFT + M =A New E-mail Message
(While you’re reviewing your calendar!)
28
28
Consider starting each work session in the “Dashboard”
view - this enhances your focus each time you
start up again…
28
Consider starting each work session in the “Dashboard”
view - this enhances your focus each time you
start up again…
28
Consider starting each work session in the “Dashboard”
view - this enhances your focus each time you
start up again…
28
29
For complete directions on setting up your Outlook Dashboard…
Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free this week…E-mail to request your own copy!
29
30
#2: Amend E-mail subject lines (coming AND going...)
30
31
31
32
32
32
33
33
The action I need to take “next”
33
The action I need to take “next”
33
The action I need to take “next”
34
34
35
35
37
3: Use signatures as templates to answer frequently asked questions or provide the same information to
a different group or person.
37
38
Please bring to mind one topic/question you know you have responded to/answered more
than once...
38
Please bring to mind one topic/question you know you have responded to/answered more
than once...
38
Directions...Contact information...
How to...What are the benefits of...
Where to find the...etc...
Do you have a signature
with just your contact information?
39
40
40
41
41
This one “signature” is 1343 words long.
Enough to save me about _?__ minutes of typing/thinking time.
42
This one “signature” is 1343 words long.
Enough to save me about _?__ minutes of typing/thinking time.
If I typed 50 words a minute...
26 minutes!42
For Videos, Ideas and Articles
43
For Videos, Ideas and Articles
www.SeeJasonSpeak.com
43
For Videos, Ideas and Articles
www.SeeJasonSpeak.com
www.WomackLibrary.com
43
44
4: Create (and maintain, and review!) agendas for people you
meet or speak with regularly
44
4: Create (and maintain, and review!) agendas for people you
meet or speak with regularly
44
Please see our recent YouTube video on using/maximizing “Agendas” ...just E-mail us for the link!
45
Remember, all of these tips are method first, technology second...
45
Remember, all of these tips are method first, technology second...
45
This one tip can save you between 10-50% of the time you spend in
meetings, whether formal and scheduled or impromptu “in the hallway.”
46
46
46
47
47
47
48
48
48
RIGHT-CLICKHold and Drag toe-mail the agenda
48
49
49
50
#5 Get your E-mails out of your inbox
(Move them around to the taskpad, calendar, address book or
notes...)
50
51
51
52
52
53
53
53
54
54
55
55
56
56
57
57
58
58
58
58
59
59
59
1. View the Digital Dashboard2. Change E-mail subject lines3. Create signatures for frequent responses4. Use agendas5. Move E-mails out of the inbox
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
61
On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now I'm back and have been putting into practice many of the improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines I have to report this is a huge success. My energy and focus have improved a great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will make a difference in my life and career.
Global Head of Project Services End User Platform, New York City
Please just pass your business card forward, or leave your e-mail address on the sign-up list.
Your contact information is never sold or distributed.
62
We publish a newsletter every two weeks.
Or, you can visit our blog 3-4 times per week!www.WomackBlog.com
http://www.twitter.com/JasonWomackhttp://www.facebook.com/JasonWomackhttp://www.linkedin.com/JasonWomack
Our newsletter
Regular ideas
63
www.WomackCompany.com
Our newsletter
Regular ideas
Inspiring stories
63
www.WomackCompany.com
Our newsletter
Regular ideas
Inspiring stories
Free
63
www.WomackCompany.com
Personal/Professional Productivity Assessment - Part 2(A 5-day experiment)
64
Personal/Professional Productivity Assessment - Part 2(A 5-day experiment)
What would you l ike to do by 11am?
64
Personal/Professional Productivity Assessment - Part 2(A 5-day experiment)
What would you l ike to do by 11am?
How might you use one tool/system differently?
64
Personal/Professional Productivity Assessment - Part 2(A 5-day experiment)
What would you l ike to do by 11am?
How might you use one tool/system differently?
What could you do weekly to rest, relax and rejuvenate?
64
This is more than just “time management…”
Solutions for the Speed of Life
www.WomackCompany.com
65
66
700,000
40,000
1,000
180
7
166
67
700,000 hours ~ 80 year life
67
700,000 hours ~ 80 year life
67
68
40,000 thoughts per day
68
40,000 thoughts per day
68
69
1,000 mouse clicks per day
69
1,000 mouse clicks per day
69
70
180 interruptions per day
70
180 interruptions per day
70
71
7 things on our mind at once
71
7 things on our mind at once
71
72
1 thing we can focus on at a time
72
1 thing we can focus on at a time
72
Our Philosophy of Productivity
Be, work and live at your 100%
73
Page 14
74
Make a list using this prompt:
74
Make a list using this prompt:
I know I am at my best...
74
Make a list using this prompt:
I know I am at my best......when I eat breakfast.
74
Make a list using this prompt:
I know I am at my best......when I eat breakfast.
...when I prepare a day or two ahead of time.
74
Make a list using this prompt:
I know I am at my best......when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
74
Make a list using this prompt:
I know I am at my best......when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
I know I’m at my best when...
75
76
www.TED.com
ww
w.T
ED
.co
m
77
77
Please Return to Pages 3-4Please fill in the blank lines for each category.
Simply write down what you think about.
Spelling does NOT count
No one will see this but you
Go for quantity...leave prioritization and significance behind
Please write as much as possible!
78
79
2 Questions to Ask About Work
Pages 15-16, 17-18
80
#1. What do I need to do next?
Work to Do
Answer the question:Where do I start on this?
81
Work to Do
Using your list of “think about/talk about” write down several next actions you need to DO as soon as possible
Answer the question:Where do I start on this?
81
82
83
#2: What will this look like when I am done?
Work to Manage
Answer the question:When am I finished on this?
84
Work to Manage
Using your lists of “think about/talk about” and things to do, please write down several multi-step outcomes you are managing
Answer the question:When am I finished on this?
84
Four resources you manage, when you get
things done
Tracking and improving your way to success;If it is measured, it is improved…
TIME (How do you maximize
minutes, hours, days and weeks?)
TIME
TIME Wednesday Thursday Friday Monday
9-9:30
9:30-10
10-10:30
10:30-11
ENERGY/EFFORT(When are you fresh and alert and how do
you gain energy?)
ENERGY/EFFORT
ENERGY/EFFORTEarly AM
AM
Early PM
PM
FOCUS(How can you discover and sustain processes to focus on priorities?)
FOCUS
FOCUSMultiple things simultaneously
(Parallel Processing)
One significant task or project at a time(Single focusing)
SYSTEMS/TOOLS(What tools make it
easier to work and get the right things done?)
SYSTEMS/TOOLS
SYSTEMS/TOOLSDigital Systems
Paper-Based Systems
Combination/Other
Our specialty...the “-ologies”
What makes for a “productive” day?
95
Psychology: What happens when you’re
thinking about working?
96
97
Technology: Wasn’t “gear” supposed to
make life and work easier???
98
99
Sociology: What happens when you sit down with other people and
try to get things done?
100
101
Physiology: How can our bodies keep up with the pace and speed of our areas of focus/interest?
102
103
104
JasonWomack / TheWomackCompany
Much More to Talk About!
105
Much More to Talk About!
www.WomackCompany.com
105
Much More to Talk About!
www.WomackCompany.comwww.WomackBlog.com
105
Much More to Talk About!
www.WomackCompany.comwww.WomackBlog.com
www.twitter.com/JasonWomack
105
Much More to Talk About!
www.WomackCompany.comwww.WomackBlog.com
www.twitter.com/JasonWomack
US: 805.640.6401 UK: 020 8144 7000
105
Much More to Talk About!
www.WomackCompany.comwww.WomackBlog.com
www.twitter.com/JasonWomack
US: 805.640.6401 UK: 020 8144 7000
Please do subscribe to our newsletter!
105
Recommended