Managing Benefits Guidance

My meandering thoughts… By Craig Kilford @MrPortfolio

Why change? Improve, be better, success, freedom, happiness

Religion: Collection of belief systems, world views, moral values…

There are around 4200 religions in the world

Some are very interesting: Jainism - Digambara monks

Quran: Verbally recited for 23 years before being written

Biblical Canon: From Greek meaning “rule” or “measuring stick”

Lots of sign posts no definitive direction

No real direction until now…

Government and Bank of England make big

decisions

Government and Bank of England make big

decisions

YouYou

Office for National StatisticsCensus

Gross Domestic ProductLabour Market

(Lots more)

Office for National StatisticsCensus

Gross Domestic ProductLabour Market

(Lots more)

Governance: BIG team, BIG process, BIG commitment

Business Investment Group (BIG)Provide a robust, supportive and consistent approach to identifying,

valuing, planning, realising and reviewing benefits.

Business Investment Group (BIG)Provide a robust, supportive and consistent approach to identifying,

valuing, planning, realising and reviewing benefits.

Executive Leadership Team (ELT) BusinessEnsure the portfolio’s ongoing contribution to ONS strategic objectives

Executive Leadership Team (ELT) BusinessEnsure the portfolio’s ongoing contribution to ONS strategic objectives

ONS Board and UKSAProvide strategic directionONS Board and UKSA

Provide strategic direction

Portfolio Delivery CommitteeReview the overall portfolio status. Recommendations to Executive

Leadership Team on funding, benefits realisation, investment, resources, risk, portfolio sequencing, dependencies, overall deliverability and

governance.

Portfolio Delivery CommitteeReview the overall portfolio status. Recommendations to Executive

Leadership Team on funding, benefits realisation, investment, resources, risk, portfolio sequencing, dependencies, overall deliverability and

governance.

Portfolio Delivery UnitEnsure right changes, the right way with the right

people every time

Portfolio Delivery UnitEnsure right changes, the right way with the right

people every time

Decisions to enable portfolio delivery

success

Decisions to enable portfolio delivery

success

Timely, high quality status information

Timely, high quality status information

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

2017/18

2018/19

2019/20

2020/21

2021/22

2022/23

0.050.0

100.0150.0200.0250.0300.0350.0400.0450.0500.0

BoE£75m(19%)

HMT£98m(24%)

BIS£19m(5%)

Eurostat£10m(2%)

DCLG£90m(22%)

Other£113m(28%)

£M

£405M

£22M£28M

FinancialFinancial

Non-FinancialNon-Financial

EconomicEconomic

Who benefits from what benefits? (draft)

Portfolio costsPortfolio costs

£28m6%

£22m5%

£405m89%

- We can see the overall Portfolio of

projects and programmes

- We understand the projects and initial

benefits

- We have a good understanding of project delivery

status

- We can see the overall Portfolio of

projects and programmes

- We understand the projects and initial

benefits

- We have a good understanding of project delivery

status

- We see portfolio delivery progress

- We understand the financial performance

and risks of the portfolio

- We understand who owns and realises

benefits

- We see portfolio delivery progress

- We understand the financial performance

and risks of the portfolio

- We understand who owns and realises

benefits

- We understand the portfolio delivery

status

- We feel confident about portfolio

information

- We start to see portfolio and business

as usual resource requirements

- We understand the portfolio delivery

status

- We feel confident about portfolio

information

- We start to see portfolio and business

as usual resource requirements

- Resourcing information is much

clearer

- We feel the value of having a Portfolio

Delivery Unit

- We feel that ONS has enhanced its ability to deliver

change

- Resourcing information is much

clearer

- We feel the value of having a Portfolio

Delivery Unit

- We feel that ONS has enhanced its ability to deliver

change

Sept/OctSept/Oct Nov/DecNov/Dec Jan/FebJan/Feb March/AprilMarch/April

ONS BoardPortfolio ManagementValue Experience

Updated Portfolio Delivery Journey

2012-2014

ONS Benefit Management

standards in place and starting to be

used

Updated Portfolio Delivery Journey

2012-2014

ONS Benefit Management

standards in place and starting to be

used

Draft Executive Level benefits management

report to ELT and ONS Board

Project reporting fully embedded

Draft Executive Level benefits management

report to ELT and ONS Board

Project reporting fully embedded

Project Planning Standards being

adopted within the projects

Project delivery lifecycle being

adopted

Project Planning Standards being

adopted within the projects

Project delivery lifecycle being

adopted

Updated Portfolio Delivery Journey in

partnership with Financial planning

Updated Portfolio Delivery Journey in

partnership with Financial planning

Key PortfolioOfficeactivity

Value Experience: How do you make my life better?

Some key benefits from Managing Benefits guidance?

Business case:More efficient business case creation

Delivery Success:More proactive focus on benefits whole cycle

Investment appraisal: Better more realistic

People Skills:Increase capability and skills

Happiness:People deliver more success, people get happier

Portfolio Prioritisation:More efficient prioritisation

Truth:Reduced funny money benefit claims

Executive Leadership:More confident decisions

Organisational Energy: Better engagement and team work

Benefits are the destination, everything else helps us get there

If business change were a religion…

Religious Best Practices

Benefits Bible

Religion Successful Business Change

Tweet @MrPortfolio for more meandering thoughts