Let the Good Times (Management) Roll

Let The Good Times(Management) Roll

Mary Ellen BatesReluctant—Entrepreneur.comMay 20, 2017

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Managing this time slot

Getting stuff doneAddressing procrastinationThe 12-Week Year for solopreneurs

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Getting Stuff Done

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Getting Things DoneWorkflow consists of

collecting, processing,organizing, reviewing,doing

Put everything in writing“What’s the next action?”

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Tips for Getting Stuff Done

Know your internal scheduleWhat is the natural flow of your day?When are you most creative?When can you focus closely?When can you enjoy office/adminwork?

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Tips for Getting Stuff Done

Look for 15-minute slots and havethings ready to doOrder office supplies, schedulemeetings during travel, outline talk,read book summary

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Tips for Getting Stuff Done

Batch your workKnow your workflow, next stepEasier tomaintainmomentum thancreate it

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Tips for Getting Stuff Done

When you put down a project, leavea hookKick-start your re-start when youreturn to it

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Tips for Getting Stuff Done

For distraction-prone projectsPark yourself at a coffee shop untilit’s doneOffer yourself a shiny toy when doneImagine the warm feeling of “done”

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Tips for Getting Stuff Done

Email and social media are often usedas distraction/procrastination

Seriously. Check 2-3 times/day.

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Procrastination

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Which are you?

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or

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Check your ‘tude

How do you view procrastination?A moral failing?A powerful focusing tool?

Procrastination ≠ inaction

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Why we procrastinate

I’m afraid I’ll screw upWrite down the worst that couldhappen.

I don’t have enough ___________.What can you do right now?

I just don’t wanna do itSo what? Do it anyway.

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Choose your suffering

The lengthy pain of procrastination orThe possible short, intense pain of

failure or rejection

Resistance is futile

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The Pomodoro Technique

One task at a time25 minutes of focus (no email, nosocial media, no multitasking)5 minute breakRepeat

Have a goal of X Pomodoros a dayor a week

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Strategic procrastination

Just get the-dreaded-thing startedPut off the lower-priority stuffMake a decision at the “last best

moment”

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How can you structure your day sothat you fully enjoy intentionalfree time?

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The 12-Week Year forSolopreneurs

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Set juicy long-term goalsID the 12-week goals to get

you thereSpell out the tactics

required each week toachieve that goal

Evaluate your progressevery week

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Accountability on steroids

Clear one-year goals – tangibleindicators of success to you

Clear mid-range (12-week) goals toget you from here to there

Make them measurable!X% of goals completed this wek

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Not just big goals, not justbusiness goalsDo this for all your accountabilities

Long-term client projectsBuilding your businessVolunteer workPersonal goals

Include fun stuff and comfort-zone-pushing activities

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Business goal example

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Week ending: 5-May 12-May 19-May 26-May 2-JunGOAL: Get 2 newclients

Conduct 5 info interviewsResearch to ID10interviewees

Send first 5invitations

Review, rewordinvitations;scheduleinterviews

Complete allinterviews,review results

New outreach to marketReview, updateweb site, socialmedia profiles

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Project management example

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Week ending: 5-May 12-May 19-May 26-May 2-Jun 9-Jun

GOAL: Manageclient project

White papersOutlinedraft

Draft toKate

First draft dueGet commentsfrom Kate,rework

InterviewsGet list ofcontacts,review

Schedule 6appointments

Schedule 5more if needed

Write up allfindings,review

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Personal goal example

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Week ending: 5-May 12-May 19-May 26-May

GOAL: Get house ready to move

Clear out all rooms! Living room Guest room Garage

Repairs Do list of repairs Call handymanReview with Sue foraddl work needed

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Now, you try it!

ID 1 business and 1 personal long-term quantifiable goal

For each one, ID 3 tactics and puteach on a separate line

What might be in each week’s box?

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Resources

Getting Things Done:gettingthingsdone.com

Pomodoro Technique: goo.gl/JfynmD

The 12-Week Year: 12weekyear.com

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+1 303.772.7095mbates@batesinfo.comTwitter: @mebsLinkedIn: maryellenbatesFacebook: maryellenbatesReluctant–entrepreneur.com

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