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Many software and services for enterprise got stuck in the 90s era; which makes them ineffective for this fast pace technology advances and adoption. This presentation will identity a few problem areas, offer solutions. That includes a service that you can try today for free.
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Run Your ProjectHow To
2010sin
Really
Get Stuff DoneSeries
Most Tools and Methodologies
are stuck in 90s, 00s eras
Ineffective for managing today’s projects
Not because lack of amazing features
But because we change
the way we work
Technologies are adopted at
accelerated pace
A few examples…
400 millions
50 millions tweet a day
150 thousandsapplications on iPhone
Location Based Servicesare gaining momentum
100 millions a day video views200 million web
sites
4.6 Billion
Mobile Subscribers
that’s 2x the size of Internet users
..and growing rapidly
You mix work and personal digital life
“I shop online at work” “I posted my proposallast night from home”
“I watched baseballduring lunch” “I tweet about my work”
Will work survive
all these disruptions?
Context Switching is harder than you thought
A typical work cycle
Easy
Hard
Disruptions
Work
Work
Outlook/ Blackberry
Texting
Browsing Web
Someone sends links to Videos, Pictures
If you can’t beat them
join them
Service must be accessible from the places people spend time
Minimize Context Switching
Fun, Effortless
update project status from phone
upload files from email
gets notification via SMS
Shared with users on Twitter/Facebook
Write here
Conciseness
Can you express your thought in
140 characters or less?
50 million status updates per dayprove just that
Yes, writing concise, brief messagerequires effort
Heard on the street
Sorry that I'm writing you this lengthy email,
because I'm too lazy to write a
concise one
“
But, why do we want do to this?
IM
SMS
RSS Feed
Information Overload
People are in constant triaging mode, long messages will be pushed
aside for a later triage(which may not happen)
Who is important?
Address just for me?
What is the urgency?
What is it for me?
You’re an
artist
The Art of…
2010 and beyond, Building a product is
more of an art than science
Shift Happens
In the past two decades,
People around the world are contributingfor others to use or improve
…and the pace accelerates
Tools are getting better, much better, actually
Consumers, businesses expect much more from your
new products
Wow me!
How many times you revise
your project plan?Is it a game just to pleasethe management?
Do people write project update?
Do people bother to update number of hours?
We obsess with these numbers because we think we can measure
the progress
Really?
Why do people feel a project management is
unnecessarily complex?
What is it for me? Why do I haveto estimate the work I don’t know?
Geez, for the fourth time we revise the schedule again?
Let’s simplify
Get your team addicted to
POTProgress Ownership Transparency
*Focus on 3 critical team behaviors on productivity
http://www.slideshare.net/Guppers/3-simple-habits-of-a-highly-effective-team
Based on Andy Harjanto’s proposed simplifications
ProgressFrequent, small wins are much preferable
than a long-fought big win
Pro
gre
ss Labeling work with priority is highly subjective
Use a 2 bucket system
today · not today
this week · not this week
this month · not this month
Short 30 minute daily meetings to
Celebrate accomplishment
Review new work
Assign ownership
√
√
√
Ownership
HelloI’m Tim
Be CEO of something
There is one and only one owner of each work
I see the problem
I own the problem
I solve the problem
But others can help, or owner delegates
Ow
ners
hip
You’ll be surprised of what one can do
In this fast moving world,
Design by committeeis not the best route
Did you know? Most of our decisions is irreversible.
“We spent 1 hour meeting with 12 people to change the color of our landing page. We’re pretty democratized”
Heard on the street
the fear of making decision, the obsession of perfection are the enemies of makingany progress, even if the wrong progress.
Anonymous
Transparency“Out of the loop” is not
an excuse anymore
Online Users AreUsed To Transparencies for Years
Self-ExpressionSocial-Circles
Your Story
Sharing Pictures
Broadcast Yourself
Present Yourself
Sharing Content
The results are undeniable
Knowledge Sharing
Quick Answers
Breaking News
Connected
Immediate Feedback
Help OthersLow cost distribution
Instant Notifications
Mobility
Self-Reporting
Engaging
But, Transparency
a foreign concept
in workplace
What’s wrong with these pictures?
Low value information consumed by many with great interest
John just copied and shared
a document to a server
No one notice until they visit the server
Yet, high value information is hard to find in the work place
x
Pri
vacy
SureIn some cases, you also want privacy
Intellectual Property
Internal Strategy
Human Resource
Transparency can also be applied over group, a network of friends
to achieve some level of privacy
Let’s Get Stuff Done
Great!
How?
Got Minutes?
We have a new implementation of POT for you to try
http://www.tweetdone.comYes, work should be this fun!
BetaIt’s Free!
tweetdone is completely running on a Cloud-Computing Platform
ask us if you’d like to run onyour “own” cloud
For more presentation like this, visit, follow, subscribe to:
Blog: http://blog.tweetdone.com Twitter: http://twitter.com/tweetdone Contact: tweetdone@gestone.com
Gestone – Get Stuff Done
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