How To Get More Done in Less Time

9 Ways to Accomplish More in Less Time…

Welcome…• Relax• Enjoy – eat, drink, connect,• Be open – take notes, ask how?• Respect – phones• Participate – share• Contribute & Win…• Link to slides –

slideshare.net/tradeinsights

Who is PROTRADE United?We believe in a united effort and collective knowledge to help you find an even better way to run your business…

Trade specific solutions in…• Creating Your Game Plan – income, cash flow,

profit, team development• Getting You Financially Well Organised –

structure, tax minimisation, • Attracting More Quality Customers– online &

offline

Why PROTRADE United?Ultimately for 3 reasons…

1. To give you the luxury of an unhurried life

2. To raise the standards of trades and related service businesses in Australia

3. Decrease the anxiety and depression related deaths amongst trades

Some of our clients…

Today…Take home…

1. The biggest challenges facing you in ‘getting more done’

2. 9 ways to help you get more done ‘of what matters most’

3. Game Plan to implement these tools

Is this your life?

Who set that

schedule?

What frustrates you most?

No CLARITY

Action not aligned with VALUES

No COMPASS

TO DO Lists

Wired for Distraction

NO ‘down time /switch off”

Disempowering B.S.

B-RULES… If you want something done right, you

have to do it yourself! If things aren’t working…work harder! If it appears that life is flowing/like I am

doing nothing, ‘people’ will think I’m lazy! The busier I am, the more important I

appear Busy means I am ‘worthy’ You CAN’T have it all in life You HAVE to sacrifice things to get

somewhere in life

A lost art…

Stop doing dumb things!

How do these people manage?

Think about this…

Working harder does NOT

= Better Results

Think about this…

Results = FOCUS - Distraction

Busy? Doing what?

Is this you?Most people would

rather be

‘poor and liked’vs.

‘wealthy and respected’

TTWWHADI…

Psychology vs. Skills/Ability

What holds you back?

Default vs. Design

Change…are you up for it?

What has been valuable?

Is it this Simple?1. What do you desire (vs. don’t want) for your life/business/career?2. Stop doing everything that is not aligned with this!

Are you REALLY ready?

New paradigm/thinking… Guard your time/energy preciously It’s either - a Hell YES or a Big Fat NO Stop worrying about other peoples

feelings/thoughts about you Stop ‘trying’ to please others Get rid of the NEGATIVITY in your life Look after you first, so you can then serve

others

The 9 Steps….1. Get clear about what is MOST important2. PRIORITIES to Activities3. Become world class with

COMMUNICATION4. Build your NO muscle5. MANAGE Distractions6. Practice DELAYED Gratification7. Establish RITUALS8. SELF Care9. Use TECHNOLOGY wisely10.REVIEW

1. Get CLEAR1. What ONE thing if we/I achieved would make ALL the difference in my business?

2. What ONE thing if we/I achieved would make ALL the difference in my personal life?

Vision & Values

2. PRIORITIES to Activities

2. PRIORITIES to Activities1. Review ALL activities (work &

home)2. Prioritise a& schedule by role3. Value everyone’s time4. Have your most valuable people

doing the most ‘valuable’ work5. Outsource where necessary –

admin, data entry, some communications, (even personal chores)

4. Prioritise & ActivitiesMe Husband Father CEO CoachExercise 1-1 time Star Time Strategy ClientsReading Adventure Reading Relationships R&DConnecting Listening! Adventure Finances Team

3. Become world class at COMMUNICATION1. Planning – what’s happening2. Annual/Quarterly/Monthly/

Weekly/Daily3. Confirming what /when/who4. Accountability5. Acknowledge6. Manage expectations

4. Build your NO muscle

Be AWARE of…

5. MANAGE Distractions

5. MANAGE Distractions1. Turn OFF all alerts/notifications, etc.2. NEVER check email first thing*3. Unsubscribe to the 90%4. Have scheduled switch OFF time5. Don’t watch media/TV6. Educate your team on how to solve

problems7. Find your ‘flow’ ZONE for valuable

work

6. Practice Delayed Gratification

7. Establish RITUALS1. Meetings – agendas, scheduled,

discussions2. FOCUS Times3. 90/904. 17-Minutes to RESULTS5. Quiet/down time6. Planning/Review

8. SELF Care1. Healthy GUT (2nd Brain) = Healthy

Mind2. Fuel3. Movement4. Stillness5. Re-create6. Sleep

What has been valuable?

The Paradox of Technology

9. Technology – use it wisely1. Customer & team communication -

CRM2. Quoting/pricing3. Job/team management/scheduling4. Finances/invoicing/debtors5. Self management6. Cloud storage - Google

Docs/Dropbox7. Go paperless

What has been valuable?

10. REVIEW

1. Time Audit2. Frustrations/Tolerations3. Learning’s4. Eliminate/STOP doing?

Remember what matter most1. If things get out of hand – get

some space2. Remind yourself of the priorities3. Act accordingly with your

vision/values

What ACTION will you take?

It’s interesting you know…Most of business owners will…• Hear what we say,• Understand it

intellectually,• Agree with all the

principles,• Get excited about what’s

possible• KNOW that it is the thing

they should do, yet…

Do nothing!What gets in the way…

LIFE!

Your opportunity to get clearComplimentary ‘Game Plan’ Session• Where you are• Where you want to be • The Road Map to get

you there…

Participant or Spectator…?

The ILLUSION…= Success, Happiness,

Fulfilment, & Blah, Blah,

Blah…

What REALLY Matters?