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A file naming convention methodology I presented to my team at Catalyst.
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File Naming Convention Best Practices
Joe CullenMay 2014
What’s Broken
• Too long in general• Get longer with versions• Hard to manage versions• No protocol for naming• Poor use team’s time
• Too long in general• Get longer with versions• Hard to manage versions• No protocol for naming• Poor use team’s time
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 2
What We Can Fix
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 3
How We Can Fix It – Internal File Naming
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 4
Brand nameDeliverable nameVersion, e.g.,V1Initials of last person to update fileDate not needed
Brand nameDeliverable nameVersion, e.g.,V1Initials of last person to update fileDate not needed
31 Characters + Spaces
Chippos Mobile Tech Audit V3 MP.xlsxChippos Mobile Tech Audit V3 MP.xlsx
If you update the file, update the V#.
When the File Ships External
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 5
Brand nameDeliverable nameCut Version #Cut initials of last person to update fileAdd the date to the end
Brand nameDeliverable nameCut Version #Cut initials of last person to update fileAdd the date to the end
32 Characters + Spaces
Chippos Mobile Tech Audit 020714.xlsxChippos Mobile Tech Audit 020714.xlsx
When We Enter the QA Phase
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 6
Brand nameDeliverable nameReplace delivery date with “QA” Add R1 to the end
Brand nameDeliverable nameReplace delivery date with “QA” Add R1 to the end
31 Characters + Spaces
Chippos Mobile Tech Audit QA R1.xlsxChippos Mobile Tech Audit QA R1.xlsx
Only Catalyst updates the R#.
Examples: Not Great () Vs. Much Better ()
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 7
Mmm, Chippos.
How We Can Abbreviate Deliverable Names
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 8
Future State: The Evolution of a File Name
COPYRIGHT 2014 CATALYST. ALL RIGHTS RESERVED. April 7, 2023 | PAGE 9
Thank You!
Questions?
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