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ResourceSchedule
Financial
Time
Risk / Issue
Commu-nication
ProjectPriority
Support management of:
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• Complicated• Requires coordination• Time intensive• Not standardized• Not published
2. Dysfunctionalenablers
Processes
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Data
• Doesn’t exist• Inaccurate• Can’t be populated in the tool• Sporadically located• Can’t be easily updated
2. Dysfunctionalenablers
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People
• Not well-trained• Don’t have relevant PMO maturity• Consider tool to be a “burden”• Lack of support & incentives• Individual “IP” can get the job done faster
2. Dysfunctionalenablers
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Definition
Ability to perform specific task or obtain information How the task will be done
Illustration
The ability to fly between two cities Airplane
Relevant Example
Ability to estimate the number of projects that can be managed based on existing resource ability
Database with resource information
What is a business-capability?
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(4) Tool
Implementation
(2) Requirements
Validation
(1) Requirements
Identification
(3) Tool
Identification
ResultActionIntent
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• Liaise with key stakeholders
• Conduct analysis
• Determine business capabilities
• Understand success factors
(1) Requirements Identification:: ActionRAI
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• Finalized prioritized requirements
• Metrics that gauge success
(1) Requirements Identification:: ResultRAI
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Business capability>> Ability to estimate the number of projects that can be
managed based on existing resource ability
Relevant requirement>> System shall capture the resource requirements by project
by month>> System shall capture the availability of resources by month
What is a business-capability oriented requirement?
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• POC & pilot management
• Pilot results
• Requirements verification
• Business case preparation
(2) Requirements Validation:: ActionRAI
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poc /
pilot
tool
guidi
ng fo
rces
pmo capability
requirements suitability
budget & time
easy
special
requirements
tool decision
(build or try – free or limited trial)
1
2
3
4
5
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• Tool – Procure or Build?
• Procure or Build support –
External or internal?
• Roll-out support – External or
internal?
(3) Tool Identification:: ActionRAI
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• Finalized tool
• Finalized partner(s) for build
and/or support
(3) Tool Identification:: ResultRAI
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• “Projectize”
– POC & pilot
– PMLC, SDLC & governance
– Change management
(4) Tool Implementation:: ActionRAI
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• Implemented tool
• Enablers in sync
• Benefits realized
(4) Tool Implementation:: ResultRAI
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overview problem
solution result
• Ineffective resource staffing on initiatives due to limited visibility on resource capacity & demand
• Platform for resource management strategy
• Business case to customize PPM tool across the organization
• Fortune 100 client• Resource capacity &
demand planning• Using current PPM
tool for time management
• Exercised requirements based approach with POC & pilot to uncover and validate comprehensive future state requirements
quick glance
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• Lack of single view of resource
assignments, availability and skills
• Unable to create project
schedules with relevant resource
availability
• Inability to gauge resource
utilization
• Ad hoc decision making by
resource managers
• Restricted view of SME shortages,
resource conflicts and future
hiring needs
• Workforce flexibility
• Speed & accuracy of resource
staffing
• Better resource forecasting
• Broad view of resource
constraints
• Improved ability to meet business
needs through quicker and
relevant staffing
resource management challenges benefits
detailed challenges & benefits
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thank you!hussain@parwaazcc.com
www.parwaazcc.com
@parwaaz03 | @parwaazcc
presentation link: http://bit.ly/1HFDVz0
survey link: http://bit.ly/1EY3LJz
Selective Tool Comparison – PMO Features
Product
Co
llab
ora
tive
Issu
e T
rack
ing
Sch
ed
ulin
g
Pro
ject
Po
rtfo
lio M
gm
t
Reso
urc
e M
gm
t
Do
cum
ent M
gm
t
Wo
rkflo
w
Rep
ort
ing
Bu
dg
et M
gm
t
Tim
e T
rack
ing
Invo
icin
g
Asana Y U U U U U U U N N N
AtTask (now Workfront) Y Y Y Y Y Y Y Y Y Y N
Basecamp Y N N N Y Y N N N N N
Clarity Y Y Y Y Y U U Y Y Y Y
Clarizen Y Y Y Y Y Y Y Y Y Y N
Daptiv Y Y Y Y Y Y Y Y Y Y U
HP Project & Portfolio Software Y Y Y Y Y Y Y Y N N N
Huddle Y N N N N Y N N N N N
Innotas Y Y Y Y Y U U Y Y Y U
JIRA Y Y Y N N N Y Y N Y N
Mavenlink Y N Y Y Y Y N N Y Y Y
Microsoft Office Project Server Y Y Y Y Y Y Y Y Y Y N
Pivotal Tracker Y Y Y N N Y Y Y N N N
Planview Y Y Y Y Y U Y Y U Y U
Trello Y Y U U U N N U N N N
Wrike Y Y Y Y Y Y Y Y N Y N
Zoho Y Y Y N Y Y Y Y N Y Y
Y = Yes, N = No, U = Unknown (based on research conducted)
All products are web-basedAsana, AtTask, BaseCamp, Clarizen, Mavenlink, Pivotal Tracker, Trello, and Zoho offer SaaS-only serviceRest offer both host- and SaaS-based service
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Selective Tool Comparison – PricingProduct Pricing Visit Source for Latest Pricing Information
AsanaFree - 3 project cards and unlimited guests
$21/mo starting price for paid versionshttps://asana.com/pricing
AtTask (now
Workfront)
Free - trial available
$30/user/mo starting price for paid versionshttp://www.workfront.com/pricing/
BasecampFree - 60-day unlimited use trial
$20/mo starting price for paid versionshttps://basecamp.com/start#prices
Clarity Contact Clarity for more information http://www.ca.com/ca/en/intellicenter/ca-ppm.aspx
Clarizen
Free - 30-day unlimited use trial
$29.95/user/mo starting price for paid
versions
http://www.clarizen.com/pricing/pricing-comparison.html
Daptiv Contact Daptiv for more information http://www.daptiv.com/products.htm
HP Project & Portfolio
SoftwareContact HP for more information
http://www8.hp.com/ca/en/software-solutions/project-portfolio-
management-it-portfolio-management/
HuddleFree - trial available
$20/user/mo starting price for paid versionshttp://www.huddle.com/huddle-prices/
Innotas Contact Innotas for more information https://www.innotas.com/
JIRA
Free - 7-day trial
$10/mo starting price for paid versions
(cloud-based)
$10 starting price for paid versions (host-
based)
https://www.atlassian.com/software/jira/pricing/?tab=cloud
MavenlinkFree - 10-day trial
$4/mo/user starting price for paid versions
https://www.mavenlink.com/pricing/project-management-software-
comparison
Microsoft Office
Project ServerContact Microsoft for more information https://products.office.com/en-us/project/enterprise-project-server
Pivotal TrackerFree - 30-day unlimited use trial
$15/mo starting price for paid versionshttp://www.pivotaltracker.com/why-tracker/pricing
Planview Contact Planview for more information https://www.planview.com
TrelloFree - version available
$5/mo starting price for paid versionshttps://trello.com/gold
WrikeFree - 5 users for basic task management
$49/mo starting price for paid versions
https://www.wrike.com/price/?utm_expid=75732941-36.VXdXq7-vQ-
esyVLgEUwGiQ.0&utm_referrer=https%3A%2F%2Fwww.wrike.com%2Ftour
%2F
ZohoFree - 1 project at 10GB
$20/mo starting price for paid versionshttps://www.zoho.com/projects/zohoprojects-pricing.html
Selective Tool Comparison – SourcesWikipedia: http://en.wikipedia.org/wiki/Comparison_of_project_management_software#Monetary_features
Asana: https://asana.com/product
CA: http://www.ca.com/ca/en/intellicenter/ca-ppm/resources.aspx
Daptiv: http://www.daptiv.com/products.htm
Planview: https://www.planview.com/products/platform/
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