Changing SharePoint IA from 2003 to o365

Gold Silver Bronze

Changing SharePoint IA from 2003 to O365Harsh MishraBusiness Solutions Consultant – Empired.

Agenda • Strategic Governance Conversation• Governance Deep Dive• Information Management• IT Governance• Application Management & Governance• Adapt to the Change

Strategic Governance Conversation

The Governance Journey • Information

Management• IT Governance• Application Management• Strategies and Next Step

Expectation

Some Tough Questions ?

Organisation Size:

Who’s is with us today ?

Evolution Ladder

SP 2003 (Portal and CMS)SP 2007 (Portal, CMS and BPM)SP 2010 (Portal, CMS, BPM, Integration and BI)

SP 2013 (Portal, CMS, BPM, Integration, BI, Social and Mobility)

O365 (SharePoint and More)SP 2016 (Talk to Bruno

O365 Hive

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Evolution with the Cloud

Strategy ???

“Everything available to me, at all the time and at all devices”

The Challenge

1. A Ton of stuff to manage. 2. The one pager.

The Challenge with no Cheat Sheet.

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Well ! How many of you have gone through the upgradation of SharePoint?

Why we need to think about this NOW?

• Teams are overwhelmed. • In a structured organisation 24% of their

time goes in searching for the information. • 38% of time they spent in duplicating the

work.• 64% of team members don’t know how to

find the information. • 80% of team members don’t know where

to access the information in first 5 seconds.

• And the numbers keep adding up …..Reference: AIIM.org (Association for Information and Image Management)

Interesting Facts

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Governance Deep Dive

Why are you using SharePoint

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“More audience tighter the governance”

Blended Governance Approach

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Governance Goals

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Business PerformanceOptimise

Remove legacyDrive Efficiency

• Form Governance Committee• Associate it to various business groups• Define roles and responsibilities• Determine measurable objectives• Establish periodic review process guided by governance policies

to exercise governance over the Intranet platform. • Establish a clearly defined Governance Support Model• Form a Governance Framework/lifecycle which will be followed

iteratively. • Form a Change Management Function and integrate it into the

Strategy Team.

Governance Objective in Nutshell

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Who is leading the charge ?

Governance in your organisation

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My favorite slide when talking about Governance

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Failure of Governance

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Information Management/ Information Architecture

• Navigation Taxonomy• Operation Taxonomy• Business Taxonomy

Difference between Search and Find

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Navigation: The pathway to information or how information is presented.

• Page Layout• Search• Global Navigation• Local Navigation

Operational Taxonomy

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Where content is placed or located

• Site & Library Structure

• Document Sets & Folders

• Security

Business Taxonomy

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The controlled description of content.

• Enterprise Metadata• Business Classification

System• Content Types

IT Governance

-- Apps vs. Solution.-- Don’t build rather buy. -- With cloud now every thing is an app. So • What apps do you have?• What are you building?• Who’s is managing the build?• Where is the data?• What security is required?

Application Management and Governance

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Adapt to Change

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SP Revolution – Year 2014

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Highlight the Governance of O365 (15 Block Rule)

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Finally How to write future Governance Plan

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• Hybrid (Sensitive data On Premises Generic Data On Cloud)

• Rich Custom Application should stay On Prem.

• Extranet on cloud. • Generic Data (SLAs, Policies, Guidelines

etc. )

Future Information Management

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• Architecture Policies and Standards

• Documents• Pages• Social• Mobile • One Note • All Apps• One Drive• Delve• Sway

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Finally, The Best Practices.

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Develop an

ongoing plan

Develop an

education

strategy

Develop

associated

processes

Classify Busines

s Information

Determine

initial principles and goals

Super Simple Approach

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Question and Answer

Questions?Comments?More info

Contact details:harsh.mishra@empired.comHarsh.Mishra@outlook.com.au

Linkedin:Search: “Harsh Mishra Adelaide”.

Related links:https://myignite.microsoft.com/http://www.ericriz.com/the-sharepoint-journeyhttp://www.aim.org

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