Ats best practices

Applicant Tracking, More Than Just Posting Jobs and Building a Database

Terri JoostenDirector of Sales

HRsmart

Review of all elements of an ATS with a focus on how to automate recruitment for maximum time and cost benefits

Requisition Usage Approvals Posting Background/Assessments Tax Credits Recruitment Process Offers Onboarding

Agenda

Posting and Approvals

Many organizations still seek to have approval to post and data required for requisitions completed manually• Time lost• No tracking where request is• Stored in paper copy (one

person access)

Dynamic Forms

Approvals/Requisition Routing

• Automating approval process• Pre-assigning approval process• Creating nag emails• Setting default approvals• Tracking where requisition is in approval

process• Speeding up process• Direct posting on approval

Hiring Manager Access

Many organizations control recruitment and don’t allow hiring managers to access system• With systems being permissioned

based you can limit what hiring managers can see and do in the system

• Ability to enable the managers to have access to areas of the site you want to improve process

• Reduces paper flow

Screening Questions

• Knock in/Knock out– Time Delay in notifications

• Scoring of questions– Use to sort/rate candidates

• Assign directly to job profiles

Screening Question Management

Posting

Where to post:• Built in cross posting tool

– Paid for boards– Aggregators (Free)– Social Networks

• Increased Exposure• Better Search Engine Optimization• More Candidates• Source Tracking of Candidates

– Data on best performing source

Posting

Recruitment Process

• One size fits all• Companies implement one process and make

all business units use same process• Not collecting effective data on apply• Not able screening effectively• Diminished results• Resistance

Configurability - Workflows

• Unique handling of requisitions– Salary grade– Divisions– Location– Job Level

• Set up unique workflows to automate the recruitment process

Automation

• Why do it manual when you can automate?– Approvals– Screening out– Notifications– Routing to Managers– Rejections

Background and Assessments

Built in Integrations• Attached to job profiles• Associated to candidate status/trigger• Storing of data• Sort candidates by results

WOTC Tax Credits

The Work Opportunity Tax Credit (pronounced Whot-C) is a Federal tax credit available to employers for hiring individuals from 9 target groups* who have consistently faced significant barriers to employment.

Tax Credits

The WOTC maximum tax credit ranges from

$2,400 to $9,600depending on the employee

hired.

Tax Eligible Groups

1. Qualified recipients of Temporary Assistance to Needy Families (TANF).2. Qualified veterans receiving Food Stamps or qualified veterans with a service

connected disability.3. Ex-felons hired no later than one year after conviction or release from prison.4. Designated Community Resident – an individual between the ages of 18

through 40 who reside in an Empowerment Zone, Renewal Community, or Rural Renewal County.

5. Vocational rehabilitation referrals, including Ticket Holders with an individual work plan developed and implemented by an Employment Network.

6. Qualified summer youth ages 16 through 17 who reside in an Empowerment Zone, Enterprise Community, or Renewal Community.

7. Qualified Food Stamp recipients ages 18 through 40.8. Qualified recipients of Supplemental Security Income (SSI).9. Long-term family assistance recipients.

Job Seeker Experience

WOTC Advantages

• You have short period of time to apply for credits• Automates the process• Timely collection of data• We do heavy lifting• Reporting• Screening

Sample

Search

• Use your database!!!!• Find matches before you post• Set up search agents• Use custom fields in search• Use search inside of requisition• Sort by search fields

Offers

• Automation of offer process• Quick approval

– Internal– Candidate– Record

Onboarding

Tired of having a new hire spend first day filling out paper?• Digital Signatures• Documents

– Employee policy– Sexual harassment

• Pre-population– W4, I9

• Routing to appropriate departments

Conclusion

• Think about any thing you are doing Outside of the system• Automate• Configure• Track

• Save time and money!

Questions

Terri Joosten905-754-0200 ext 230tjoosten@hrsmart.com

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