[Aiesec hcmc][spring 2013] induction seminar

INDUCTION SEMINAR

SPRING MEMBER RECRUITMENT PROGRAM

2013

ICE - BREAKING

AIESEC Overview &

AIESEC HCMC Structure

AIESEC Overview

Why

What

How

WHY

What we ENVISION ?

WHAT

What is our IMPACT ?

HOW

Integrated development experience

INTERNATIONALINTERNSHIP

GLOBAL LEARNING

ENVIRONTMENT

LEADERSHIPOPPORTUNITIES

AIESEC Experience

AIESEC HCMC Structure

Talent Management

TM

Marketing & Information Management

Mar&IM

Finance

F

Welcome to Vietnam

Incoming Global Community

Development Program

External Relations

ER iGCDP

OGX

Welcome to the WORLD

EM

Outgoing Exchange

Expansion Management

OGX iGCDPMar&IM TM F ER

EM

Supporting Functions

Exchange Functions

Outgoing

Incoming

Flow of AIESEC Experience of a new memberiGCDP

Project 1

EM Project 1

ER Project 1

OGX Project 1

Newbie A joins project Supporting

functions

iGCDP Project 2

OGX Project 2

oGIP Project 2

ER Project 2

End of a project => apply for

new project or supporting functions

Supporting Functions’

Project

INCOMING TEAM INTRODUCTION

iNCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAM[iGCDP]

iGCDP = incoming GCDP = ICX GCDP

INTRODUCTION

WHY we have GCDP

ẻ

There are always different challenges ……and the world always needs different things.

The world needs…

LEADERSHIP

What is the role of a youth organization?

What is the role of iGCDP team?

Incoming Global Community Development Program

Marketing

social positive change.

Cross-cultural understanding

Personal development

International students

As a member of iGCDP team,

we are here

to SERVE and CREATE

powerful exchange experiences

for others to develop strong leadership

through Global community development program

VP iG

CDP

SEP PL

Event Partnership

Promotion

Event Finance Logistics

NPO sales manager

Sales + Matching

Co.Team

Homestay + GIP Accommodation + Matching

Buddy GCDP/GIP+ Matching

Intern Education Cycle + Matching

KEY RESPONSIBILITIES• SEP Project – Event partnership:

– Raise partnership with high schools, universities and qualified guest speakers

– Organize events• NPO Sales team – Salesman:

– Sales AIESEC exchange program to Non-corporate sector (NPOs, NGOs,…)

– Find suitable interns from the network to match with job descriptions

KEY RESPONSIBILITIES• Co-team:

– Find suitable interns on the network to match with social projects or NPOs’ work

– Deliver and ensure quality of intern service• Homestay and accommodation manager:

Manage and provide intern accommodation• Buddy GCDP manager:

Manage interns buddy and ensure good living and working experience for interns

• Multicultural environment• Divers experience with different positions.• New cultures discovery • Social issues knowledge• Experience of working with companies,

universities and NPOs.• Practicing business calls, business meetings and

negotiations• Communication and networking skills

Which benefits can our members gain?

Contact me

Email: ha.trinh@aiesec.net

Phone: 01688434269

EXTERNAL RELATION[ER]

www.aiesechcmc.org

Diagram

4

Why: Role in AIESEC1

2

3

What: Responsibility and Structure

How: Real experience

Add your text in here

Role in AIESECImage to partner

Global Exchange

Money

Venue

4. How?1. Who I am?

2. Why?

3. How?

External Relations is playing a role as a leading and supporting team.

www.aiesechcmc.org

Responsibility

Sustainable development

• Global Talent ProgramER wants to deliver the best experience to interns and support the company’s growth in term of HR.

• Business relationshipER wants to expands and maintain AIESEC’s network in business.

• LC RevenueER ensures the financial sustainability of AIESEC through Global Talent Program and raising sponsorship.

• VenueER raises venue partners in order to support AIESEC’s events.

ER contributes to AIESEC’s direction and sustainable development by delivering exchange program and getting support from local companies.

www.aiesechcmc.org

Structure

ServiceSales

Sell Global Talent

Program

Sell Global Talent

Program

Facilitate venue, raise sponsorship

Facilitate venue, raise sponsorship

Matching

Manage EP and TN

database

Manage EP and TN

database

Interview and select

intern

Interview and select

intern

Take care intern

Take care intern

Work with IGCDP

Work with IGCDP

Core team

VPER

Currently ER has 10 people. We need more 6 talents in Sales and Matching.

Project

www.aiesechcmc.org

Diagram

Gain professional experience

Improve personal skills

Career path

Boost your limits

Your experience in

ER

www.aiesechcmc.org

Company Logowww.aiesechcmc.org

Company Logo

Contact me soon!

• Nguyen Dinh Huy• Email: dinhhuy.nguyen@aiesec.net• Skype: Dinh_huy14• Phone number: 090 768 5514

www.aiesechcmc.org

Q&A

OUT GOING TEAM INTRODUCTION

OUTGOING EXCHANGE[OGX]

What is OGX?

Outgoing Exchange!!!

Brief Introduction

• We conduct Exchange activity• We generate more than 50% visible result of

our organization

AIESEC - OGX

Develop their leadership potential

Create platform for the youth to make positive impact on the society

Offer student with the international working

environment

What do we do in OGX?

OGX Responsibility

We conduct Exchange Recruitment

WE CONDUCT INTERNATIONAL RELATIONS IN AIESEC NETWORK

ESTABLISH PARTNERSHIPS WITH AIESEC NETWORK IN THE WORLD

We provide Customer Service to our Vietnamese Student

• Training Sessions• Engagement activities• Consulting and supporting

We send them abroad for a life-changing experience

GCDP

GIP

IR

Global Community Development program

Global Internship program

International Relations

Welcome you to OGX team !

Contact meEmail:

tuongvy.nguyen@aiesec.net

Phone: 01668020119

EXPANSION MANAGEMENT[EM]

• Why do we need EM team?• What does EM team do?• How can they do that?

OUTLINE

WHYThe story of Apple Tree

Imagine that you have a field of apple tree…

10 apples + 10 apples + 10 apples= 30 apples

How many ways could you do to increase number of apples?

1. Invest more resources on the whole field

2. Invest more resources on ONLY ONE tree

3. Grow new tree

• Field

• Tree

•Apple

• AIESEC Platform

• The way we approach students

• AIESEC Experience

Keep this in your mind

1. Invest more resources on the whole field

2. Invest more resources on ONLY ONE tree

3. Grow new tree

OGX/ ER/ iGCDP/ TM/ Mar&IM/ Finance

EM

WHAT

EXPANSION MODEL

DEVELOPING TALENTS

POSITIONING AIESEC IN

THE MARKET

UNDERSTANDING THE MARKET

DELIVER X XP

AIESEC Experience and Impact

EM

Invest more resources on ONE tree

Grow new tree

Hoa Sen Expansion

Technical Expansion

HOW

EM Structure

VP EM

Project team

Project team

Project team

OGX Manager

COM Manager

OpportunitiesEnvironment: Practical Experience Leadership

Skill/Competencies: Organizational skills Time Management Project planning Project management Stakeholder Focus Flexible thinking

Contact

BUI THE HOANGVice President of Expansion Management

Tel: 0972 280 580Mail: hoang.bui@aiesec.net

FB: www.facebook.com/buithehoang

Q&A

SUPPORTING TEAM

INTRODUCTION

TALENT MANAGEMENT[TM]

TALENT MANAGEMENT

OUTLINE

TM roles in LC

TM structure & responsibilities

Traits of a TM Member

TM’s Rolesin contributing to organizational goals/vision/direction

• Ensure strong leadership pipeline• Ensure quality & quantity of AIESEC members• Boost up exchange result

Ensure quantity & quality of AIESEC Experience

TM

TM Structure

Vice President of Talent Management

Talent ManagementExecutive 1

Talent ManagementExecutive 2 …

Our Key Responsibilities

Talent Recruitment

Talent Management

Talent Development

Talent Planning

Talent Marketing

Talent Selection

Talent Allocation

TALENT RECRUITMENT

Talent Tracking & Pipeline Management

Talent Performance Management

Reward and Recognition

Prepare to leave AIESEC

TALENT MANAGEMENT

Talent Induction

Talent Goal Setting & Orientation

Talent Education, Coaching &

Training

TALENT DEVELOPMENT

Who is a TM member?

Effective communication

Teamwork

Accountability

Interested in developing self and others

Be proactive

Be supportive, solution-oriented

Value-based

Friendly personality

• HR & Organization Understanding• Advanced interpersonal skills: communication,

teamwork, influence & negotiation, problem-solving,…

• Critical thinking• Innovation• Management skills• HR Career Path

Benefits

AIESEC Experience

TM

My contact

• Email: quynhtrangpham1911@gmail.com

Quynhtrang.pham@aiesec.net

• Mobile phone: 093 873 3392

• Skype: qtrang_1911

• Facebook: Pham Quynh Trang

MARKETING & INFORMATION MANAGEMENT[MAR&IM]

MARKETING &

INFORMATION MANAGEMENT

Our Role in LC

Do Marketing for AIESEC Programs

Transfer knowledge from generations to generations

Assure information flow in the internal to external LC

Protect AIESEC Brand internally and Externally

Structure and Responsibilities

LCVP Marketing & Information Management

Marketing Information Management

Consists of promotional activities which drive LC results

- Processing and storing of LC data- Develop & utilize Knowledge Management

system- Develop & manage internal

communication channel

What we do.

Marketing

Brand Management

Digital Marketing

Creative Design

Public Relations

IM

Newsletter

Myaiesec.net Management

Social Media Channel

(Guideline, Brand Audit)

LC Database Management

Website Management

Contact meEmail:

richmiddle@gmail.comPhone:

0905766577

FINANCE[F]

FINANCEAIESEC HCMC

OUTLINE

• OUR MISSION IN LC

• WHAT DO WE REALLY DO

• THE WAY WE DO IT

• Our MISSION

– Organization development

– Organization sustainability

– Based on financial aspect and organizational direction by:

• Managing organizational activities in financial aspects

• Investing in organizational HR and activities to support the

development direction

OUR MISSION IN LC

WHAT DO WE REALLY DO

Budgeting process

Expense and Income

management

Cash flow management

Accountancy management InvestmentAsset

managementQuality control

THE WAY WE DO IT

• OUR STRUCTURE

• OPPORTUNITIES WE OFFER

• OUR VACANCIES

OUR STRUCTURE

Vice President of Finance

OGX Manager iGCDP Manager iGIP & TMP/TLP Manager

DEVELOPMENTFinancial

management SKILLS

Strategic planning

SKILLS

Influence SKILL

Negotiation SKILL

Analytical THINKING

Critical THINKING

Organization UNDERSTANDING

OUR VACANCIES

iGIP & TMP/TLP Managers

Contact meEmail:

dang.hoang@aiesec.netPhone:

0906681806

Q&A

WRAP UP